Outlook for Students

1. Outlook for Students

2. What? Microsoft Outlookis a tool that includes email, calendaring, and tasks.

3. Why? All KSD students need to have equal access to electronic tools. Outlook is… • a 21st century communication tool. • used in careers and higher education settings. • a way to meet the National Educational Technology Standards (NETS).

4. How? • Open Outlook by clicking on the program in your Start Menu or in your programs list.

5. Outlook allows students to safely and effectively… …communicate and collaboratewith teachers and classmates, giving them an authentic purpose for writing.

6. How to… Create and send an email Use the address book

7. Create an Email • On the Home tab, in the New group, click New E-mail. • If you need to respond to or send an email you have received, in the Respond group, click Reply, Reply All, or Forward. • Use Reply All and Forward with caution!

8. Create an Email • Type the person’s name in “To…” • Checking names • Correcting names

9. Address Book • “To…” button • Sorted by last name • Students only filter • When you find the student’s name you need, click it once. Then click the “To ” button to add the student to your email.

10. Outlook allows students to safely and effectively… …increase their productivity. • communicate with groups of people • send reminders • maintain a calendar • use a task list • transfer and access schoolwork remotely (home to school and school to home)

11. How to… Using the calendar to remember upcoming events and due dates. Using the task list to track assignments.

12. Calendar Appointments • Appointments are activities that you schedule in your calendar. • On the Home tab, in the New group, click New Items and choose Appointment.

13. Tasks • A to-do list • On the Home tab, in the New group, click New Items and choose Task.

14. Outlook allows students to safely and effectively… …demonstrate a sound understanding of technology concepts, systems, and operations. • use email effectively and productively • troubleshoot, as needed • transfer knowledge to the learning of new technologies

15. How to… Include attachments in your own email Save attachments sent from others

16. Attachments • Files can be attached to an e-mail message. • In the message window, on the Message tab, in the Include group, click Attach File.

17. Attachments • When someone else sends you a file, you can open it or save it. • To open an attachment, double-click the attachment. • To save an attachment, right-click the attachment, and then click Save As.

18. How to… Use folders to organize your mail

19. Folders • Inbox • Folders within the inbox • Deleted items • Sent items

20. What to Expect • When you log into your laptop at school, you have immediate access to your email by opening Outlook.

21. What to Expect Students are able to use KSD Outlook Web Access to access their accounts from home.

22. What to Expect At home Students use this log-in: KSD\sn_ _ _ _ _ _ The password will be the same as the password used at school.

23. Restrictions and Limitations Students are limited to sending and receiving email only within the district.

24. Restrictions and Limitations Student email defaults the address book to a “student only” filter, but you may email teachers and other staff as well.

25. Restrictions and Limitations Mailbox size is restricted.

26. Expectations All use of student email must be: • in support of instruction, and • consistent with the mission and objectives of the Kent School District.

27. Expectations District-provided student email is a privilege. • Users agree to learn and comply with the KSD acceptable use procedures. • Violation of this policy will result in appropriate school discipline sanctions including, but not limited to: • Detentions • In/out of school suspensions • Loss of technology privileges

28. Reminders The content of email should be assumed to be public record and the property of Kent School District. KSD reserves the right to: Monitor Inspect Copy Review Store any and all communications, user files and documents.

29. Reminders As a representative of the school and community, exemplary behavior while using email should be practiced. Unacceptable use includes, but is not limited to: • Harassment, profanity, obscenity, racist terms • Cyber bullying, hate mail, discriminatory remarks • Non-education related forwards (e.g. jokes, chain letters, images) • Email for individual profit or gain, advertisement, or political activities

30. Reminders • All electronic resources are to be used only by the authorized owner of the account. • Students need to protect their passwords, as email is accessible directly upon log in. • Any email created with a student log in and password is that student’s responsibility.