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CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony

This workshop covers federal and state funding sources for Career and Technical Education (CTE) programs, including the Perkins Act and State Education Funding Act. Learn about program allocations and expenditure categories. Get insights into managing Perkins grants for CTE initiatives.

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CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony

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  1. CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011

  2. FUNDING SOURCES FEDERAL CARL D. PERKINS • TITLE I CTE PERKINS • TITLE II TECH PREP (not funded for 2012)

  3. FUNDING SOURCES STATE STATE EDUCATION FUNDING ACT • SECTION 61a(1) ADDED COST • SECTION 61a(2) ADMINISTRATOR REIMBURSEMENT

  4. Carl D. Perkins Act – purpose To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs

  5. FEDERAL • CTE PERKINS – TITLE I • GRADES 9 thru 14 • CTE PERKINS 85% ALLOCATED TO SCHOOLS Reserve Option • STATE-APPROVED CAREER AND TECHNICAL EDUCATION PROGRAMS

  6. FEDERAL TECH PREP PERKINS – TITLE II • Intent was to support a seamless transition from Secondary to Postsecondary • Academic alignment • Non-duplicative coursework • Earn articulated credit • Reduce remediation

  7. PROGRAM OF STUDY • GRADES 11 thru 16 • ALIGNED CTE CURRICULUM • ARTICULATED CTE PROGRAMS WITH POSTSECONDARY • ENTERED ON MEGS

  8. ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1) FUNDING PURPOSES • SUBSIDIZE CTE PROGRAM COSTS WHICHARE OVER AND ABOVE NORMAL COSTS • DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT

  9. ADDED COST ALLOCATIONSState Dollars • 60% • ALLOCATED TO PROGRAMS BASED ON STATE-DETERMINED RANK LIST • STATE APPROVED CIP PROGRAMS • RANK LIST IS DETERMINED BASED ON: • Job Openings • Placement • Wages

  10. ADDED COST ALLOCATIONS 40% • DIVIDED PROPORTIONALLY AMONG 53 CEPDs • STATE APPROVED CIP PROGRAMS FCS – Parenthood plus 3 other segments required • CEPDs DETERMINE RANKING: CEPD’s Options or State Rank List

  11. ADDED COST ALLOCATIONS NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)

  12. ADDED COST ALLOCATIONS For Example: Added Cost Funds received in 2011-12 were based upon 4483D enrollment data submitted in 2010-11

  13. MAJOR REPORTS Due Dates CEPDOCTE 4/18/12 4/25/124483D – ENROLLMENT REPORT Must be accurate Can be entered and checked throughout the year 6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)

  14. MAJOR REPORTS CEPDOCTE 11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11 Year) 4/30/12 5/7/12 FOLLOW - UP

  15. USE OF FUNDS MINIMUM OF 90% OF ADDED COST FUNDS RECEIVED FROM STATE MUST BE SPENT ON PROGRAM IMPROVEMENT CATEGORIES

  16. PROGRAM IMPROVEMENT EXPENDITURE CATEGORIES INCLUDE: Line ItemExpenditure Category Instruction 3 Local Travel 4 Equipment Rental & Maintenance 5 Supplies, Materials & Other Expenses

  17. Line ItemExpenditure Category Support Services 8 Career Guidance – Pupil 9 Student Organizations – Pupil 10 Career Placement & Follow-Up Survey – Pupil 12 Professional & Curriculum Development – Improvement of Instruction

  18. 13 Planning, Research, Evaluation & Marketing –Central Services 14 Advisory Committees – Community Services, Other Equipment 22 Equipment Instruction – Capital Outlay 23 Equipment Support – Capital Outlay

  19. Line ItemExpenditure Category Instructional Salary Breakdown 25 Summer Agriculture Production Salaries 23 Summer Co-op/Capstone Coordination Salaries ADDED COST FUNDS MAY BE SPENT ON ANY STATE-APPROVED CTE PROGRAM

  20. LOCAL CONTRIBUTIONREQUIRED MATCH PLEASE REFER TO THE ADDED COST GUIDELINES ON THE OCTE WEBSITE.

  21. PERKINS GRANT PROCESS Federal Perkins CTE JULY 1 - Perkins Grant / Program Year Begins AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due

  22. SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)

  23. JANUARY Grant Dissemination Technical Assistance Meeting FEBRUARY Next Fiscal Year CTE Grant Allocations determined and disseminated

  24. FEBRUARY/MARCH CPI Target Negotiations APRIL 1 CTE Applications for next Fiscal Year are due through MEGS

  25. APRIL/MAY • Grant Applications for next fiscal year are reviewed by OCTE JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out

  26. JULY • Federal Letter of Credit Received • Perkins Grant Approval for next Fiscal Year Notification to recipients (Formula grants via MEGS) JUNE 30 End of Current Fiscal/Program Year JULY 1 Beginning of new Fiscal Grant Year “New Cycle”

  27. “TO DO” LIST PRIOR TO GRANT APPLICATION SUBMISSION: • REVIEW ALL RELEVANT DATA/INFO Activities are driven by indicator performance • REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/FunctionCode Guide, etc.)

  28. PLAN ACTIVITIES ON THE BASIS OF INDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES • REVIEW PREVIOUS YEAR’S APPLICATION AND END-OF-YEAR REPORT • TRAIN STAFF ON ENTERING APPLICATION VIA MEGS

  29. AFTER GRANT SUBMISSION • MONITOR GRANT EXPENDITURES CONTINUOUSLY • SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY

  30. NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT • DRAW DOWN FUNDS MONTHLY (every 30 days)

  31. THROUGHOUT PROCESS • WORK VERY CLOSELY WITH BUSINESS OFFICE • Example: Final Expenditures on MEGS should be same as those on CMS • REQUEST TECHNICAL ASSISTANCE FROM OCTE STAFF

  32. WWW.MICHIGAN.GOV/MDE/OCTE OFFICE OF CAREER AND TECHNICAL EDUCATION

  33. MICHIGAN ELECTRONICGRANTS SYSTEM(MEGS) WEB-BASED (OFFICIAL) SUBMISSION OF GRANT APPLICATIONS AND END-OF-YEAR REPORTS • CTE PERKINS

  34. MEGS PREPARATION • OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE • LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5

  35. MEGS LEVELS DETERMINED BY 5s • 5 – SUBMISSION LEVEL • SUPERINTENDENT • DESIGNATED FISCAL AGENT CONTACT • 4 – GRANT ADMINISTRATOR/WRITER • ASSIGN LOWER LEVELS • INITIATE/MODIFY • SUBMIT TO PERKINS GRANT COORDINATOR

  36. 3 – GRANT ADMINISTRATOR - LIMITED • ANOTHER AGENCY 2 – WRITE AND VIEW • CAN ASSIGN LEVEL 1 1 – VIEW ONLY

  37. OCTE Team Leaders • Jacqueline Dannis – dannisJ@michigan.gov • Regions 1, 2, 3, 4, 5 and 25 • Patricia Talbott – talbottP@michigan.gov • Regions 6, 7, 8, 9, 11 and 16 • Christine Reiff – reiffC@michigan.gov • Regions 10, 14, 15, 17, 18, 22 and 23 • Norma Tims – timsN@michigan.gov • Regions 12, 13, 19, 20, 21 and 24

  38. QUESTIONS? Please contact the Team Leader or Joanne Mahony mahonyj@michigan.gov (517) 335-0405

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