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New York State Tuition Assistance Program (TAP) Certification

New York State Tuition Assistance Program (TAP) Certification. Definition of Certification. The determination and reporting by the school of each student’s eligibility for receiving a TAP Award School is responsible for reporting to HESC Students eligible for TAP awards

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New York State Tuition Assistance Program (TAP) Certification

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  1. New York State Tuition Assistance Program (TAP)Certification

  2. Definition of Certification • The determination and reporting by the school of each student’s eligibility for receiving a TAP Award • School is responsible for reporting to HESC • Students eligible for TAP awards • Students who have failed to satisfy eligibility criteria • Responsibility is fulfilled by certifying or decertifying students who have appeared on a on payment roster

  3. TAP Certifying Officer • Designated by school’s authorizing official • Responsibilities • Attest to accuracy of certification information • Train and monitor activities of institutional personnel directly involved in TAP certification process • Provide policy guidance to institutional personnel • Ensure certification activities are timely to facilitate delivering TAP awards to students and returning overpayments to HESC • Ensure school’s automated certification system is accurate and has been adequately tested as required by the EFAN Agreement

  4. Student Status • Students approved for TAP award are placed on a HESC payment roster • School then determines if each student's eligibility criteria is satisfied • Award status will be one of the following: • Certified: School has determined the student satisfies eligibility criteria for the award for that term • Decertified: School has determined the student does not satisfy eligibility criteria for award for that term • Pending: School is temporarily unable to determine the student's eligibility for an award for that term and will not certify until eligibility uncertainty is resolved

  5. Certification Status Date • The school cannot certify a student until the student has incurred full tuition liability for the term

  6. When Student’s Eligibility Is Assessed • As of the First Day of Classes • Citizenship, residency, high school graduation and good academic standing requirements • As of the Certification Status Date • Matriculation, approved program, full-time study and tuition liability requirements • Student enrolled in "simulated semester" must register for sufficient credits for full-time study at start of term

  7. Eligibility Requirements for Full-time TAP • U.S. citizen or eligible noncitizen • Legal resident of New York State • Study at approved postsecondary institution in New York State • Have graduated from high school in the U.S., earned a GED, or passed federally approved "Ability to Benefit" test • Be enrolled as full-time student taking 12 or more credits, applicable toward the degree program, per semester

  8. Eligibility Requirements for TAP • Meet income eligibility limitations • Matriculated in approved program of study and in good academic standing • Have at least 2.0 cumulative average after receipt of two annual TAP payments • Be charged at least $200 tuition per year • Not in default of a federal or State student loan nor any repayment of state awards

  9. Eligibility: Full-time Requirement • Student must be enrolled full time, taking 12 or more credits, applicable toward the degree program, per semester • Credit-bearing courses must be general education or major requirement, or specified or free elective • Credit-bearing courses not integral to student’s program of study cannot be included as part of minimum study requirement

  10. Eligibility: Full-time Requirement • Up to 6 semester hours in remedial, noncredit study can be included as part of the minimum semester full-time course load • First semester, remedial student’s minimum full-time course load need include only 3 semester hours of credit-bearing course work

  11. Eligibility: Matriculation • Institution must be approved by the NYS Education Department (SED) orby the NYS Department of Health • Students must be matriculated in an approved program of study and be in good academic standing

  12. Submitting Certifications to HESC • Two options • Batch file processing • Web processing

  13. Certification Codes 1 Eligible • Student meets all criteria and still attends; also used if student withdrew from a class, incurred tuition liability for the class and is still in attendance 2 Tap-no Scholarship • Student meets criteria for TAP award but is not enrolled in approved program for Scholarship 3 Withdrawn with tuition liability • Student meets all eligibility criteria but has withdrawn from all classes and incurred tuition liability for twelve credits

  14. Certification Codes 4 Not Registered • Student was not enrolled or has withdrawn without any tuition liability 5 Not Full Time • Student has not registered for sufficient credits to meet full–time requirement or has not registered for sufficient credits to meet part-time requirements • To receive a part-time summer award, student must be full-time during previous Spring or will be full time in subsequent Fall

  15. Certification Codes 6 Not Matriculated • Student is not considered to be degree candidate 7Does not meet Accelerated Study requirements 8 Not in Good Academic Standing • Student has not met pursuit and progress requirements established by school 9 Miscellaneous • Decertify student not eligible for any other reasons (residency, citizenship, etc.)

  16. Good Academic Standing • Determined by two components • Pursuit of Program (POP) • measure of student’s effort to complete a program • Satisfactory Academic Progress (SAP) • measure of student’s achievement

  17. POP • Program pursuit • Completing and receiving a grade in a percentage of the minimum full-time course load in each term an award is received • 50 percent in each term of first year • 75 percent in each term of second year • 100 percent in each term of third year and thereafter

  18. SAP • Student must earn minimum number of semester hours of credit with minimum grade point average • Must be checked every semester

  19. SAP • Non-remedial Students • First award year 2010-11 and thereafter must meet SAP requirements enacted in 2011 • First award year 2007-08 through 2009-10 must meet SAP requirements enacted in 2006 • First award prior to 2006-07 continue to be subject to SAP requirements • Institutions may choose to adopt for all students standards mandated in Education Law by requesting State Education Department (SED) approval

  20. SAP • Remedial Students • Students meeting definition of "remedial student" are not subject to 2011 SAP standards • Use 2006 requirements

  21. Definition of Remedial • Student whose scores on college placement exam indicated need for least two semesters of remediation, as certified by college and approved by SED; or • Student enrolled in at least six semester hours of non-credit remedial courses, as approved by SED, in first term in which TAP award was received; or • Student is or was enrolled in opportunity program (HEOP, EOP, SEEK CD)

  22. Semester – BaccalaureateNon-remedial whose first year is 2010-11 and thereafter

  23. Reinstatement of Good Academic Standing • Student must • Make up past deficiencies by completing one or more terms of study without receiving any state grants or scholarships • Be readmitted to school after an absence of at least one calendar year • Transfer to another institution • Apply for a one-time waiver of good academic standing

  24. Waivers • Granted in certain circumstances • Two types • Good Academic Standing • C-Average

  25. Waiver: Good Academic Standing • Failure to meet one or both of the good academic standing requirements • Satisfactory academic progress • Pursuit of program • One time waiver

  26. Waiver: C-Average • May be granted to students who, after receiving four semester award payments, fail to achieve C-Average or equivalent due to undue hardship • the death of a relative of the student • the personal injury or illness of the student • other extenuating circumstances • Possible for student to receive more than one C-Average Waiver

  27. Beneficial Placement • Applies when a student in good standing • Transfers to another institution or • Changes academic programs within the same institution • Students repositioned on SAP chart based on • Number of credits the student has earned; or • Number of payments received • Whichever is more beneficial • Applies only to satisfactory academic progress

  28. TAP Policy Resources • HESC – College Administrators, Grants & Scholarships Resources • www.HESC.ny.gov • TAP Manual • TAP Coach • SED – Office of College and University Evaluation (OCUE) • www.highered.nysed.gov/ocue • Inventory of Registered Programs • CEO Memos

  29. Thank you!

  30. HESC Priority Services 866-431-4372 or priorityservices@HESC.ny.gov

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