1 / 9

Centralized Printing

Centralized Printing. Goal 5: To obtain efficient, effective and equitable use of resources. Goal 5: To obtain efficient, effective and equitable use of resources. CENTRALIZED PRINTING Current PRINT FLEET STATISTICS. Current Print Fleet 337 Printers

grady-sexton
Download Presentation

Centralized Printing

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Centralized Printing Goal 5: To obtain efficient, effective and equitable use of resources

  2. Goal 5: To obtain efficient, effective and equitable use of resources.

  3. CENTRALIZED PRINTINGCurrent PRINT FLEET STATISTICS • Current Print Fleet • 337 Printers • 11 Copiers / 7 Multi Functional Devices • 8 Standalone Faxes • Proposed Print Fleet • Less than 60 copiers AND printers • All fax machines will be contained in the office copier

  4. CENTRALIZED PRINTINGEfficiency / effectiveness • What is centralized printing? • Strategic placement with “right-sized” equipment to allow staff/students to print, copy and scan (strategic distribution) • Removing inadequate desk jet printers that have costly ink cartridges • Putting multiple devices in a single piece of hardware (scan, print, fax, copy)

  5. CENTRALIZED PRINTINGEfficiency / effectiveness Why does it make the district more efficient? • Smaller printing fleet equals: • less energy consumption • less paper • lesser amounts of help desk tickets for repairs (personnel time) • Faster, more powerful machines will let staff members quickly get their copies made and return to tasks/duties • Similar hardware will allow staff to use all the equipment • Walk-up printing eliminates paper waste • Without entering a mailbox code, print jobs will not start • The jobs purge nightly

  6. CENTRALIZED PRINTINGproposed cost savings / features • Current Printing / Copying Costs • Copiers - $4,912/month plus $1799.17 /month overages • Printing - $11,000 a month • Not all copiers can scan or print • No color copying • *Total: $16,000+/month or $192,000+ per year • Proposed Agreement • Copiers / Printing - $9,765/month which includes 11,220,000 copies • New copiers in all buildings • Color copiers in all offices • All copiers will print, copy, scan, collate, etc. • Reduction of print fleet to alleviate tech requests • *Total: $117,180/year or approximately $75,000 in yearly savings 5 year estimated savings = $375,000 (not counting energy savings

  7. CENTRALIZED PRINTINGphase in / communication plan • 2nd Week of August • Meet with Principals to discuss / determine copier locations • Determine implementation order • 3rdWeek of August • Run cabling / electricity to all copier locations • Communicate to staff timeline • 4thWeek of August to Mid-September • Install copier/printers in locations • Install copier/printers to staff / student computers • Remove printers from classrooms • *Every 3-6 months we will revisit the copier agreement with Digital Copy Products to ensure right size equipment, equipment in strategic locations, and high staff confidence in centralized printing.

  8. CENTRALIZED PRINTINGRollout / phase-in PLAN 3rd – 4th Week of August DMS and DVMS 1st Week of September DGS and WW District Office 2nd Week of September RES and BES 3rd Week of September DHS *Timeline is subject to change based on how fast/slow the process takes

  9. CENTRALIZED PRINTINGQUESTION / ANSWER More Efficient Environmentally Friendly (Green!) Questions? Newer Technology More Capabilities Cost Savings ($75,000/Annually) Aligned to Strategic Plan!

More Related