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CA STATE COUNCIL BOARD OF DIRECTORSROLES AND RESPONSIBILITIES

CA STATE COUNCIL BOARD OF DIRECTORSROLES AND RESPONSIBILITIES. SECRETARY. Prepare minutes from BOD and State Council meetings Bring copies of minutes to the State Council Meetings for membership approval. President to bring copies of the Agenda to BOD or State Council Meetings

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CA STATE COUNCIL BOARD OF DIRECTORSROLES AND RESPONSIBILITIES

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  1. CA STATE COUNCIL BOARD OF DIRECTORSROLES AND RESPONSIBILITIES

  2. SECRETARY Prepare minutes from BOD and State Council meetings Bring copies of minutes to the State Council Meetings for membership approval. President to bring copies of the Agenda to BOD or State Council Meetings Bring sign in sheets for BOD and State Council Meetings

  3. SECRETARY • The Secretary should be familiar with: • the bylaws, policies, procedures, and strategic plans for the year. • Be familiar with Roberts Rules of Order • Be familiar with the Achievement Award requirements and keep copies of activities that could be used for the application process.

  4. SECRETARY • Manage “ELITE” E-mail system • Send membership e-mails as directed by State President • Send ENA related emails for Chapter events upon request • Secretary will have administrator privileges on Facebook account

  5. SECRETARY Maintain copies of all ENA minutes on a flash drive that can be passed along to the next Secretary. Maintain copies of sign in sheets

  6. TREASURER ELECT Learn the role of Treasurer Audit / review State accounts Plan annual budget Serve as liaison to committees and chapters Participate in annual strategic planning Fulfill duties of Treasurer in Treasurer’s absence

  7. TREASURER Maintain accurate financial records Plan annual budget proposal and budget narrative in partnership with the President and President Elect Prepare financial Reports for state council meetings Maintain appropriate documents for incorporation

  8. TREASURER CONTINUED Prepare monthly or quarterly financial reports on expenditures and income Pay bills and prepare reports for the BOD Maintain good standing by meeting all finance-related compliance requirements Prepare monthly bank reconciliations for review by President or others

  9. TREASURER CONTINUED Ensure all signature cards relating to banking and investment accounts are kept current Ensure required updates, documents are submitted to National ENA by designated deadlines Ensure overall welfare of the state to remain in good standing with compliance requirements

  10. Director-at-Large • Coordinates meeting arrangements for the State Council meetings and functions. • RFPs – at least one year in out. • Liaison to venue • Reservations • Set up, equipment, food

  11. PRESIDENT ELECT Succeed to the office of President In the absence of the President, preside over meetings Perform duties assigned by the President Assist in strategic planning and budgeting Prepare for upcoming term as President

  12. President Qualifications & Term Have a current ENA membership Has served as a voting BOD member within the past 5 years Be a Registered Nurse Be an active participant at the state and or chapter level Term is 1 year from Jan 1-Dec 31

  13. President Continued Lead CA state council Further the Mission of ENA Member satisfaction State and chapter operational health Managerial role for meetings, education, BOD, committees Ensure compliance with bylaws, ENA procedures

  14. President Continued Appoint committee chairs Minimum of 2 business meetings/year and 1 educational event/year Calendar and agenda for state meetings and BOD meetings Plan for officer transition and orientation Respond to emails and phone calls

  15. President Continued Review monthly bank reconciliations Prepare annual budget & submit to national by January 31 Ensure tax law compliance Proof of IRS documents submitted to national Review and update strategic plan

  16. IMMEDIATE PAST PRESIDENT Serve as historical resource Review policies and bylaws Participate in annual strategic planning Serve as liaison to committees and chapters

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