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Electronic Governance Tools

Electronic Governance Tools. Using the Internet to enhance the governance process. Presented by: Laura Vautour – Emerald Data Solutions. About Emerald Data Solutions. Founded in 1989

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Electronic Governance Tools

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  1. Electronic Governance Tools Using the Internet to enhance the governance process. Presented by: Laura Vautour – Emerald Data Solutions

  2. About Emerald Data Solutions • Founded in 1989 • Specialized in data communications, messaging, collaborative groupware, Internet services, and network support • Clients include BellSouth, Turner Broadcasting, Ernst & Young, and the State Department of Education • In 2004, divested networking business to focus all resources on eGovernance solutions

  3. What is BoardDocs BoardDocs provides a means of immediately publishing and revising agenda items, support documents, policies and procedures via the Internet. BoardDocs improves governance by making documents readily available to the board members, designated staff and the public in a professional, easy to access format.

  4. A Brief History • Initially developed by Emerald Data Solutions in partnership with Marietta City Schools administration and school board. • First paperless meeting in January 2001 • BoardDocs first Introduced in Georgia in January 2002 • National Marketing Program started in June 2002 • Started working with Associations in 2003 • Close to 300 Organizations have Selected BoardDocs

  5. Technology Partners Our technology partners include Check Point, Cisco, F5, Hitachi Data Systems, HP, IBM, Sun Microsystems, Microsoft , Nokia, Qwest, and XO Communications

  6. Document Database Technology • Uses the most advanced document database technology available • Built from the ground up to support documents and workflow • Stores agenda items and policies in document database • Securely store rich documents, attachments and media in a single encrypted data store

  7. Document Delivery • Server uses the single data store • Automatically creates virtual web sites. • One for the public • Password protected private for Board Members and staff • XML Allows tremendous flexibility • High level of security • Instant access to most up-to-date information. • Accessible from any web browser

  8. Document Publishing • Publish to the document store database using custom interface or the web. • Designated administrators can submit draft agenda items • Document Publisher(s), publish the documents, designate a meeting and place them directly into the agenda • Publish and Manage from one simple screen • Text can be entered or pasted from other documents • Rich formatting including font, paragraph and list options • Spell checker is included

  9. Meta Search • Allows Board Members and Designated Administrators to search public documents of other BoardDocs.com subscribers • Provides valuable “Best Practices” resource to assist in governance • Ability to view active policies and public agenda items • Can review published bids and pricing considered by other school districts • Only available to authenticated BoardDocs subscribers

  10. VSBA BoardDocsCustomers

  11. VSBA BoardDocs Customers • Accomack County Schools • Amelia County Public Schools • Amherst County Public Schools • Appomattox County Public Schools • Arlington Public Schools • Bedford County Public Schools • Botetourt County Public Schools • Buckingham County Public Schools • Dinwiddie County Public Schools

  12. VSBA BoardDocs Customers • Educational Employees Supplemental Retirement System of Fairfax County • Fairfax County Schools • Falls Church City Public Schools • Franklin County Public Schools • Hampton City Schools • Henrico County Public Schools • Henry County Schools • Loudon County Public Schools • Louisa County Public Schools • Newport News Public Schools

  13. VSBA BoardDocs Customers • Spotsylvania County Schools • Stafford County Public Schools • Virginia High School League • Virginia School Board Association • Washington County Public Schools VA • Norfolk Public Schools • Northampton County Public Schools • Page County Public Schools • Roanoke County Public Schools • Salem City Schools

  14. VSBA BoardDocs Customers • Williamsburg/James City Schools

  15. BoardDocs Demonstration

  16. More Information BoardDocs (800) 407-0141 Email: BoardDocs@boarddocs.comhttp://www.boarddocs.com

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