Orientation for New Graduate Students

1. Orientation for New Graduate Students Jenny Jones - Academic Advisor Dr. Mikhail Skliar– Director of Graduate Studies Ribana Milas – Administrative Officer Dept. of Chemical Engineering University of Utah

2. JoAnn Lighty Chair Ribana Milas Administrative Officer Jeri Schryver Administrative Manager INSCC Geof Silcox Associate Chair Christina Bushman Exec Secretary Brian Gregorcy IT Manager Bob Cox Student Lab Manager Rachel Claudius Lab Assistant Jenny Jones Academic Advisor Administrative Organization

3. ChE Graduate Handbook • Policies and Procedures (until posted contact Dr. Skliar for questions ;) • One page program sheet available online • Grad. Student Newsletter • International Center • Please check in frequently! The rules for staying in status are confusing and they are the only ones who understand them. • Personal Information – save your stuff. Graduate Student HandbookPolicies and Procedures

4. International Center • Please check in frequently! The rules for staying in status are confusing and they are the only ones who understand them. • Grad. Student Advisory Committee (SAC) • Personal Information – save your stuff. Graduate Student Policies and Procedures

5. Tuition Waiver Policy Full-time matriculated graduate students whose salaries or stipends meet minimum support requirements may have all or part of their tuition waived. $3,000 per semester => 50 % tuition benefit $4,500 per semester => 75 % tuition benefit $6,000 per semester => 100 % tuition benefit Please contact Ribana Milas to arrange your support. You must sign for your waiver each semester.

6. A full time student (required to maintain visa status) is defined as either: • one who is registered for a minimum of 9 semester hours when taking coursework. • One who is registered for 3 semester hours of thesis research. • You should register for 11 semester hours each semester you have a tuition waiver. • Make up balance of hours with thesis research • Differential tuition • If you entered with a BS and are pursuing • MS degree  4 semesters of tuition benefit support. • PhD degree  10 semesters of tuition benefit support. • Entering with MS degree and are pursuing • PhD degree  8 semesters of tuition benefit support. Tuition Waiver – cont’d

7. If you are funded by a sponsored project, please register for 3 credit hours in the summer (check with Ribana). • Need to take a semester off? You must file a leave of absence form or you will have to reapply. (International Students are not eligible) summer is not included • You must be registered for a minimum of 3 credit hours when you complete your Qualifying Exam and when you defend your Thesis. Tuition Waiver – cont’d

8. You must maintain a 3.0 GPA in order to continue receiving tuition benefit. • If you fall below a 3.0 your first semester you will have your second semester to get your GPA back to a 3.0. If you are still below a 3.0 by your third semester, you will lose your tuition benefit until your GPA is at least a 3.0 – Graduate School • You will also be placed on probation with the department. • Must earn at least a C to pass a graduate level course Grades Matter!

9. Details available on Graduate School Web Page • http://www.utah.edu/graduate_school/index.html • Overview • Open to all graduate students • University pays 80% of annual premium for qualified students, who are: • TA’s and RA’s only (based on ePAF classification) • GA’s and GF’s can subscribe but the premium is higher • Must be matriculated graduate students in good academic standing (3.0 cum. GPA) • Tied to same financial support requirements as tuition waiver • Currently, same limitation on number of eligible semesters as tuition waiver program • Students can add spouse and dependent children to plan at their own expense Graduate Student Health Insurance Benefit Program

10. You must pay your part of the premium. For Fall semester the premium is due between 09/27-10/08. • You must go to Student Health Services first in the Madsen Health Clinic if you have any medical issues. • Email will be sent out to ask if you want to sign up International students must have healthcare coverage. Graduate Student Health Insurance Benefit Program

11. * Subsidized Graduate Student Insurance Rates for 2011-2012

12. Teaching Assistant Policy • M.S. candidate required to serve once; Ph.D. twice; M.S. then Ph.D. also twice. • 2. Recommended that you complete core courses • 3. You will have a contract between you, the professor, and the department for your TA assignment

13. PHD Program Overview Chemical Engineering University of Utah 17 hours ChEn Courses Required Details in Handbook www.che.utah.edu Approved ChemE Electives 6553 Chemical Reaction Eng. 6853 Thermodynamics 6400 Adv Eng Analysis 5305 Air Pollution Control 6355 Comput Fluid Dynamics 6153 Fund. of Combustion 5307 Green Engineering 6203 State Space Methods 7203 Robust Multi. Control Other Electives *non ChemE electives are approved by supervisory committee Need additional 21 credit hours of Electives of which at least 9 hours must be ChEn Electives GPA 3.3 attained Take : 6353 Fluid Mechanics 6603 Mass Transfer YES Previous degree in Chemical Enginering Preliminary Exam Passed NO Need additional 15 credit hours of Electives of which at least 3 hours must be ChEn Electives GPA 3.3 attained Take: 6353 Fluid Mechanics 6603 Mass Transfer 6553 Chemical Reaction 6853 Thermodynamics Previous degree NOT in Chemical Enginering YES Graduate Seminar sequence Qualifying Exam Must complete after passing Preliminary Exam Research Proposal Thesis Defense Electronic Forms and Procedures All forms must be submitted to Jenny or Christina 2 weeks prior to the deadline!! http://www.che.utah.edu (Graduate program – academic program – forms) Request for Supervisory Committee: Due by second year of graduate work (signatures required) Program of Study: Due one semester prior to graduation Research Proposal: Due following research proposal (form located on department website) Requires approval by supervisory committee Report for Qualifying Exam and Recommendation for Admission to Candidacy: Due 1 semester prior to graduation Final Examination (Defense): Due 6 weeks before the last day of examinations during the semester of graduation . Must notify the Department 2 weeks prior to defense: Email the title, abstract, time and location of the Final Examination Dissertation Release: See graduate school calendar Teaching Assistance Experience Complete 2 TA assignments (unpaid) Thesis Research – minimum of 14 hours Publications (2 required) published _____________________ submitted _____________________ other _____________________

14. MS Program Overview Chemical Engineering University of Utah 17 hours ChEn Courses Required Details in Handbook www.che.utah.edu Approved ChemE Electives 6553 Chemical Reaction Eng. 6853 Thermodynamics 6400 Adv Eng Analysis 5305 Air Pollution Control 6355 Comput Fluid Dynamics 6153 Fund. of Combustion 5307 Green Engineering 6203 State Space Methods 7203 Robust Multi. Control Other Electives *non ChemE electives are approved by supervisory committee Need additional 15 credit hours of Electives of which at least 9 hours must be ChEn Electives GPA 3.0 attained Take : 6353 Fluid Mechanics 6603 Mass Transfer YES Previous degree in Chemical Enginering Preliminary Exam Passed NO Need additional 9 credit hours of Electives of which at least 3 hours must be ChEn Electives GPA 3.0 attained Take: 6353 Fluid Mechanics 6603 Mass Transfer 6553 Chemical Reaction 6853 Thermodynamics Previous degree NOT in Chemical Enginering YES Graduate Seminar sequence Thesis Defense Electronic Forms and Procedures All forms must be submitted to Jenny or Christina 2 weeks prior to the deadline!! http://www.che.utah.edu (Graduate program – academic program – forms) Request for Supervisory Committee: Due by second year of graduate work (signatures required) Admission to Candidacy: Due 1 semester prior to graduation Final Examination (Defense): Due 6 weeks before the last day of examinations during the semester of graduation . Must notify the Department 2 weeks prior to defense: Email the title, abstract, time and location of the Final Examination Dissertation Release: See graduate school calendar Teaching Assistance Experience Complete 1 TA assignment (unpaid) Thesis Research – minimum of 7 hours

15. BS/MS Program Overview Chemical Engineering University of Utah 17 hours ChEn Courses Required Details in Handbook www.che.utah.edu Approved ChemE Electives 6400 Adv Eng Analysis 5305 Air Pollution Control 6355 Comput Fluid Dynamics 6153 Fund. of Combustion 5307 Green Engineering 6203 State Space Methods 7203 Robust Multi. Control Other Electives *non ChemE electives are approved by supervisory committee Take: 6353 Fluid Mechanics 6603 Mass Transfer 6553 Chemical Reaction 6853 Thermodynamics Need additional 9 credit hours of Electives of which at least 3 hours must be ChEn Electives GPA 3.0 attained Graduate Seminar sequence Thesis Defense Teaching Assistance Experience Complete 1 TA assignment (unpaid) Thesis Research – minimum of 7 hours Electronic Forms and Procedures All forms must be submitted to Jenny or Christina 2 weeks prior to the deadline!! http://www.che.utah.edu (Graduate program – academic program – forms) Request for Supervisory Committee: Due by second year of graduate work (signatures required) Admission to Candidacy: Due 1 semester prior to graduation Final Examination (Defense): Due 6 weeks before the last day of examinations during the semester of graduation . Must notify the Department 2 weeks prior to defense: Email the title, abstract, time and location of the Final Examination Dissertation Release: See graduate school calendar

16. Preliminary Examination (all students) • Use performance in core courses as prelim exam • 3.0 avg. required for masters students • 3.3 avg. required for doctoral students • Purpose is to ensure competence in core Chemical Engineering principles Preliminary and Qualifying Examination Procedures

17. Qualifying Examination (Ph.D. only) • Combination written/oral exam for students interested in pursuing PhD • Candidacy examination • Involves critique of a technical paper • Written critical review followed by oral presentation and questioning by faculty • Purpose is to assess a student’s critical thinking skills and creativity to determine potential for advanced graduate work • Offered twice yearly (January/August) • Students must complete required core courses before requesting a Qualifying Examination Preliminary and Qualifying Examination Procedures

18. Research Proposal (Ph.D. only) • For Ph.D. students only • Required preparation by student of proposal of their research plan • Typically after second year • Serves as forum for student and Supervisory Committee to agree on roadmap for the dissertation • Form is located online Preliminary and Qualifying Examination Procedures

19. Office space, Photocopying, Computing 1. Office space – 4th floor office space managed by Dr. Whitty 2.Photocopying • To be performed by and paid for by student unless related to research or official departmental activities. Bring your change; machine down the hall. • Copies can be made in library using ID card if you prepay or use a Campus Order. 3.Computing facilities Cade machines: 224 EMCB, http://www.cade.utah.edu/ PC/Macintosh lab: Room 130 EMCB Department facilities: Room 2285 MEB (very limited access for graduate student use)

20. 4th floor “penthouse” • 50 student desks • Library/conference room • Door always locked • Contact Christina to get a key! • Desks will be assigned this week • Keep it clean • Room 3220 • Grad student conference room • Conference table, couch Graduate Student Space

21. Most new students are already associated with a specific project and advisor • Those still seeking support and an advisor should meet with faculty who may still be seeking new graduate students • See Prof. Skliar to discuss potential opportunities still available in dept. Research Assistantships and Fellowships

22. Faculty advisor should inform you in writing if there is a problem. • Letter should include suggestions for corrective actions and desired improvements. A copy of the letter should be placed in your file. • At least four weeks should be allowed for you to improve your performance. During this period you should meet at least once with your advisor. The outcome of this meeting should be documented. • If at the end of this time, the faculty member does not perceive improvement, he or she should inform you in writing of their decision to terminate your assistantship. The final outcome of the process should be documented. Policy for Faculty Ending a Relationship with Student

23. The primary objective of the GSAC is to provide communication between the student body and the faculty on a technical, professional, and social level. • GSAC chair can be invited to faculty meetings • GSAC provides input on faculty members being considered for retention, tenure, or promotion. • Objective of the department is your education. You can provide valuable input on how to improve our program. Graduate Student Advisory Committee

24. Questions?