CONGRATULATIONS!

1. CONGRATULATIONS!

2. You have received a award from ISA How do you get your money???????????

3. IRBhttp://research.unc.edu/offices/human-research-ethics/index.htmIRBhttp://research.unc.edu/offices/human-research-ethics/index.htm In order to receive funding from ISA, all proposals that require IRB (Institutional Review Board) review must receive approval from the board prior to commencing their project.

4. The first step in determining if your project requires review is to read the OHRE’s IRB Guidance for Student Research and Class Projects. • Please make IRB determination early as the process is subject to the OHRE”s review schedule. • Email IRB approval or waiver to me at sclarke@email.unc.edu NOTHING CAN PROCESSED UNTIL YOU HAVE YOUR IRB APPROVAL OR WAIVER!

5. International Insurance • International insurance through HTH.com • I will purchase insurance for you and deduct from your award. When you know your travel plans, I will need the following: • Name • Age • Country • Dates of travel • No limit on # of days • RATE - $1.29/DAY • examples: • 1.29 * 14 days = 18.06 • 1.29 * 30 days = $38.70 • 1.29 * 65 days = 83.85

6. Stipends If you are not traveling and are receiving a writing stipend only • Stipends have to be processed in STARLIGHT • If you owe any money, it will be deducted from your award. Pay those library fines! I have no control over this. Don’t kill the messenger.

7. Travel - Airfare Airfare • Not allowed to reimburse airfare until after travel is completed. • Not allowed to advance airfare However…………………………………………………. • Are allowed to purchase airfare using: Central Airfare Billing

8. Viking Travel – Deby 968-4491 deby@vikingtravel.com Email or Call Deby to arrange airfare. Ask her to send the itinerary to me for approval and processing. I can purchase your airfare for you through a UNC approved travel agent - no out of pocket expense for you. or Reimburse airfare when you return. Your cost: airfare cost + $35 Agency fee

9. Travel Advance • Can advance travel expenses with the exception of airfare. • I will need the following: • You will need to sign “Student, Non-Employee Travel Agreement • Pid # & home address • Dates of travel • Location of travel • Projected in country expenses • # days meal per diem • Lodging Taxis, buses, boats, mules, etc.

10. Per diem • If your award letter says “Your award has a total value of $1000 which may be used only as follows: $800 international/internal expenses and $200 per diem (meals and accommodations)”…..We mean it! • We are following Sponsor guidelines! Sorry!

11. Advance will be ready approximately 10 days before you leave FOR THIS TRIP. If you are leaving Chapel Hill before this, I need to know! Please be sure to check with me at least 30 days in advance to make sure I will be here. • Advance will not be issued until I have IRB approval or waiver. • Check will be sent to me. You must pick check up or make other arrangements in advance.

12. Student, Non Employee Travel Agreement • STUDENT, NON-EMPLOYEE • TRAVEL AGREEMENT • Student's Name: • Student’s E-mail: • Department Sponsoring Travel: • Total Dollar Amount to be reimbursed: • I, , representative for UNC-CH’s department of • hereby certify that ‘s travel is related to official state business as indicated • below. • To enhance the visibility of a department or program to its peers and/or future or current • customers. • To exchange information and knowledge relevant to improving the services of this department • or program. • To enhance skills relevant to improving volunteer services that are used to support a • department or program. • To provide for other activities in support of this department or program. (describe below) • Student Signature: Date: • Dean/Department Head/Director Signature: Date: • *Please include this signed agreement when you DocuFax reimbursement documentation to Web Travel or when campus

13. When you return……. • All receipts are due within 10 days of your return from the trip. • Receipts needed: • Boarding passes • Housing • Taxis, buses, etc. Complete Expense report and email to me. Send copy with receipts.

14. Reimbursement report

15. SPEND YOUR FUNDS

16. Cuba License and Affiliation TO OBTAIN A CUBA LICENSE: • Contact Beatriz Riefkohl Muñiz by email (riefkohl@email.unc.edu) to discuss your research plan and ensure that it falls under the parameters of the UNC licenses. • University traveler completes the following forms:  • Request for authorization to travel to, within, and from Cuba • If student –(must be registered at UNC-CH) • Travel affidavit (read and sign) You will also have to submit: • Letter from your advisor confirming the activities to be conducted in Cuba are directly related to your degree objectives • Letter confirming affiliation to a Cuban sponsor institution (Cuba visa requirement) • Please request and submit original hard copies of the forms to Shelley Clarke at CB 3205 or bring to Room 3206 at the Fed Ex GEC. Note: Fax or electronic copies will not be accepted. • If you have any questions, please contact Shelley Clarke (sclarke@email.unc.edu)

17. REPORTS Travel reports are required by our sponsors. They help us solicit future funds. They help us identify areas of need and collect recommendations to make our program’s more relevant.

18. Are you eligible to re-apply?

19. Graduate Orientation Save the date: September 14, 5:30 pm Bring a friend!

20. Release forms