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Litigation Hold Protecting your privacy and the campus

Litigation Hold Protecting your privacy and the campus. www.csus.edu/security/LH. Introduction. Information Security Office Mission Protect privacy of your data Protect the campus from liability Role in Litigation Hold Provide support Provide consistent process Provide tools. Issues.

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Litigation Hold Protecting your privacy and the campus

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  1. Litigation HoldProtecting your privacyand the campus www.csus.edu/security/LH

  2. Introduction Information Security Office • Mission • Protect privacy of your data • Protect the campus from liability • Role in Litigation Hold • Provide support • Provide consistent process • Provide tools

  3. Issues • Expectation of privacy • Gathering data • Inconsistent means of storing data • Volume of data • Time • Cost • Future litigation holds

  4. Recommendations What you can do: • Down side to keeping everything • Understand what you need to keep • www.calstate.edu/recordsretention • Delete expired data • (unless you are part of a litigation hold) • Preserve data that may be relevant to a litigation • Organize your email into folders • Move data off workstation and onto institutional file share • Use personal email account for non-work issues

  5. Recommendations What colleges and program centers can do: • Standardized policy and procedures • Standardized implementations • Email • File share (U, N and P drives) • Attend trainings • Encourage faculty and staff to attend trainings

  6. Thank you • Comments • Questions • Recommendation Jeff Williams, Information Security Officer Ext. 87733, jeff.williams@csus.edu www.csus.edu/security

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