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Skills development

Skills development. Using Word’s grammar checker to determine if writing is at an appropriate reading level for intended audience. Word’s grammar checker performs several functions:. Checks spelling Checks grammar Checks for some formatting errors, such as extra spaces

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Skills development

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  1. Skills development Using Word’s grammar checker to determine if writing is at an appropriate reading level for intended audience

  2. Word’s grammar checker performs several functions: • Checks spelling • Checks grammar • Checks for some formatting errors, such as extra spaces • Performs a readability check

  3. What is readability? • A statistic that lets you know what grade level you are writing at • Helps you determine if you are writing at the level of your intended audience • The function does not operate by default in Word—you must turn it on

  4. How do I enable the readability feature? • Open Word • At the toolbar, go to TOOLS, down to OPTIONS • Select the GRAMMAR and SPELLING tab • Check the box SHOW READABILITY STATISTICS

  5. Make sure the box “SHOW READABILITY STATS” is checked

  6. Test it • Open up a document in Word • Run the grammar check on the writing • When the checker is done, Word displays the readability statistic

  7. How do I interpret the readability statistic? • Flesch Kincaid score gives U.S. grade school reading level of the document • 10-12 (twelfth grade) is appropriate for most academic writing • Aim for 8-10 for most business writing • Aim for 6-8 for general audiences

  8. How can I change my writing to meet my reader’s level? • Adjust sentence length • Adjust word length

  9. Some final advice about using a grammar checker • Never turn off your grammar checker because it is distracting • Don’t change a sentence if you doubt Word’s recommendation • Print your work, highlight problems and discuss them with your instructor • Never trust the grammar checker to find all your errors—use a human proofreader too!

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