Student Organization Risk Management Training

1. Student Organization Risk Management Training Center for Student Development Student Union, Room 134 Phone (940) 898-3626

2. What is Risk Management? Risk Management: the process of advising organizations of the potential and perceived risks involved in their activities

3. Types of Risk • Physical – injury, emergencies, death, hazing, sexual assault, alcohol • Emotional– hazing, sexual assault, accessibility, discrimination • Financial – money handling, fundraising, budgets • Reputational–individual students, the organization, and TWU • Facilities – fire safety, crowd control, driving, safety & security • Other potential harm –violating the law or University policy

4. High Risk • Alcohol & Illegal Drugs • Hazing • Sexual Misconduct • Behavior: on and off campus • Fire & Safety Issues • Accessibility & Nondiscrimination • Student Travel

5. Alcohol & Illegal Drugs

6. TWU Drug Policy The use of illegal drugs is prohibited on Texas Woman’s University property. Such use is subject to penalties including suspension from attendance or enrollment at TWU.

7. Alcohol & Illegal Drugs 911 Lifeline Legislation In Texas, a person under 21 won't be charged by the police for possessing or consuming alcohol if the person calls 911 because someone might have alcohol poisoning. Applies only if you: • Are the first person to call for medical assistance • Remain on the scene until medical assistance arrives • Cooperate with EMS and law enforcement

8. TWU Alcohol Policy Chartered Student Organizations shall not serve, sell, or consume alcoholic beverages at any organization meeting or function on or off campus.

9. Hazing

10. Hazing Hazing: any activity expected of someone joining a group that humiliates, degrades or risks emotional and/or physical harm, regardless of the persons willingness to participate

11. TWU Hazing Policy A person commits a hazing offense if they: • engage in hazing • solicit, encourage, direct, aid, or attempt to aid in hazing • recklessly permit hazing to occur • know of the planning of a hazing incident and fail to report • know that a hazing incident occurred and fail to report

12. Hazing Ask yourself: • Is the activity going to contribute to our moral development? • Can I defend this activity in a court of law? • Would you want staff, parents, or media to view the event? • Does the activity require illegal or immoral acts? • Is the act mentally, emotionally, or physically threatening? • Would you film the activity and show it to an employer?

13. Hazing How to Report Hazing: Contact the Greek Life Coordinator Caisha Jones Office of Greek Life Texas Woman’s University CJones52@mail.twu.edu

14. Sexual Misconduct

15. Sexual Misconduct • Sexual harassment: unwelcome, sexual or gender-based verbal, written or physical conduct • Sexual exploitation: a person takes non-consensual or abusive sexual advantage of another • Non-consensual contact or intercourse

16. Sexual Misconduct TWU Sexual Misconduct Policy • Sexual Assault is a felony under Texas criminal laws and will not be tolerated at TWU • Sexual harassment and sexual assault may be subject to prosecution and/or disciplinary action • TWU can impose any level of sanction, including suspension or expulsion

17. Sexual Misconduct: Managing Risk • Be a positive bystander. Seek help! • Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct • Know your resources. As student leaders, other students may seek support from you

18. Sexual Misconduct Resources Project REV Jones Hall room 108 & 109 940-898-2744 Department of Public Safety Hubbard Hall, Lower Level 940-898-2911 Student Health Services Hubbard Hall, Lower Level 940-898-3826 Denton County Friends of the Family Outreach: 940-387-5131 24hr Hotline: 800-572-4031 TWU Counseling Center West Jones Hall 940-898-3801

19. Silent Witness You may choose to report anonymously by visiting the Silent Witness form on the TWU’s DPS website. • Reveal your identity or remain anonymous • Do not use this to report crimes in progress or to request immediate emergency services

20. Sexual Misconduct Resources & Reporting • Students may report sex offenses to TWU DPS regardless of where the incident occurred • The university provides options for students needing to change academic and/or living situations after an alleged sexual assault

21. Behavior: on and off campus

22. Behavior: on and off campus Remember you always represent: • Yourself • Your organization • Texas Woman’s University

23. Student Org Responsibilities • Be fully acquainted with TWU regulations • Respect the rights and property of others in the community • Know that your conduct reflects not only upon you but also upon the university and community members • Help maintain a safe environment by reporting suspicious/inappropriate/dangerous behavior

24. Behavior: Managing Risk When planning student organization events or travel, take precautions against potentially damaging behavior.

25. Behavior: Managing Risk Never base an event’s theme on someone else’s culture. http://www.ohio.edu/orgs/stars/Poster_Campaign.html

26. Behavior: Managing Risk Have clear expectations of org members written and signed before travel.

27. Behavior: Managing Risk Students often wear Greek letters, student org t-shirts, or TWU insignias. Remember that their behavior (good or bad) is directly linked back to the org and university.

28. Fire & Safety Issues

29. Fire & Safety Issues Texas law and TWU Policy prohibit the possession or use of firearms, illegal knife, dangerous weapons, explosives, and/or dangerous chemicals on campus

30. Fire & Safety: Managing Risk • Make sure the venue can handle expected attendance • Keep all entrances and exits unobstructed • Do not obstruct/tamper with smoke detectors or sprinkler systems • Do not overload electrical circuits…always use surge protectors • Never ignore a fire alarm, even if you think it is “just a drill” • If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911

31. Fire & Safety: Managing Risk Always plan out security needs in advance. Consider the following: • Number of attendees • Potential controversy (political, religious, etc.) • Prominence of speakers/entertainers

32. Accessibility & Nondiscrimination

33. TWU Nondiscrimination Policy Student organizations are open to all TWU students regardless of race, creed, disability, sexual orientation, age, and/or sex (National sororities and fraternities are exempt from gender discrimination)

34. Planning Accessible Events • Use locations where people with disabilities can participate without assistance, or with minimal help • Evaluate bathrooms, parking options, and signs • Offer materials in alternative formats (Braille, closed caption, online, large print) • Ask about format or interpretation needs in event registration • Make modifications to physical environments as needed, such as rearranging furniture https://www.health.ny.gov/publications/0956/

35. Student Travel

36. Student Travel Student Travel: any off-campus travel planned or sponsored by student organizations or its members as part of the organization’s activities

37. TWU Student Travel Policy An authorized university representative (or advisor) is required to be present at any activity involving travel or large events (involving 100+ people)

38. Student Travel Forms The following forms are available as a travel resource under the CSD’s Risk Management tab to be utilized as necessary: • Student Commitment Contract • Student Travel Checklist • Liability Contract • Student General Travel Contract • Student Conference Travel Contract • Advisor Travel Exemption Form The forms should be kept and filed by the student organization’s advisor.

39. Student Travel Forms • Student Travel Checklist - assists with the planning process and keeps all required information in one place. This is the best tool to communicate all of the travel information between advisors and students. • Student Commitment Contract - for use at the beginning of your travel planning process to ensure that all students are aware of their commitment to travel All forms are under the CSD’s Risk Management tab

40. Student Travel Forms • Liability Contract - used for any off-campus trip/activity in conjunction with all other applicable forms • Emergency Contact Form – Filled out prior to travel departure by all participating students. It is suggested that you keep a copy of the Emergency Contact Form both with the traveling group and a university representative on campus. All forms are under the CSD’s Risk Management tab

41. Student Travel Forms • Student General Travel Contract - behavior contract for general travel (Helping Hands, service events, special speakers, etc.) • Student Conference Travel Contract - behavior contract for conferences. Includes stipulation to attend all aspects of the conference, including pre-conference, on-site, and post conference meetings, as well as any post conference evaluations All forms are under the CSD’s Risk Management tab

42. Student Travel Forms • Advisor Travel Exemption Form - petitionform for students wishing to travel without their advisor, especially when driving University vans. Primarily used for university funded events and travel. All forms are under the CSD’s Risk Management tab

43. Event Planning & Risk Management Activity

44. Thank You! Thank you for completing the Student Organization Training. Any questions? Please contact: Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations