TEA GROWERS’ COOPERATIVE INFORMATION MANAGEMENT SYSTEM

1. TEA GROWERS’ COOPERATIVE INFORMATION MANAGEMENT SYSTEM

2. THIS APPLICATION IS A MANAGEMENT AND TREACABILITY TOOLS IMPORTANT FOR THE AGRICULTURAL COOPERATIVES ALL THESE INFORMATION WILL BE STORED IN A CENTRALIZED DATABASE AT THE NATIONAL LEVEL

3. IT HAS THREE MODULES: PRODUCTION MANAGEMENT FINANCES MANAGEMENT STAFF AND PAYROLL MANAGEMENT STAFF AND PAYROLL MANAGEMENT PRODUCTION MANAGEMENT & WAREHOUSE MANAGEMENT FINANCES MANAGEMENT

4. PERMANENT FILES OUTSIDE THE THREE MODULES, THERE ARE THE IMPORTANT TABLES CALLED PERMANENT FILES BECAUSE THEY ARE ENTERED ONCE AND THEY RARELY CHANGES. There are as follows: Cooperative identification List of tea sectors List of farmers (members) and plot number, and area by tea sector List of workers by tea sector Administrative entities Cooperative assets Accounting chart (Plan comptable) List of field activities with respective unit and the unit cost

5. PRODUCTION MANAGEMENT • PLUCKING: (BY FARMERS OR/AND PLUCKERS) • DATE • QUANTITY • QUALITY • UNIT COST • TOTAL PRICE • TRANSPORT TO THE FACTORY • ORIGIN • QUANTITY (KG) • GREEN LEAVE ANALYSIS • ORIGIN • QUANTITY (KG) • QUALITY (< OR > =70) • 4. TEA PRODUCTION (COST BY KILOGRAM) • 5. TEA MARKETING (COST BY KILOGRAM)

6. ADVANCE SALARIE: FROM THE CASHIER • OFFICIAL MISSIONS : FROM THE CASHIER • OVERTIME DUTIES (INCLUDED IN THE MONTHLY SALARIES) • SALARIES PAYEMENT (TO THE BANKS, SACCOS’ OR TO THE CASHIER). • PAY OF TEA FARMERS • PAY OF PLUCKERS AND OTHER SEASONAL WORKERS STAFF AND PAYROLL MANAGEMENT

7. FINANCES MANAGEMENT • CASH RECEIPT • CASH PAYEMENT • CHECK RECEIPT • CHECK PAYEMENT • VARIOUS OPERATIONS • THE JOURNAL IS AUTOMACALLY GENERATED FROM THE CASH AND THE BANKS BOOKS. THE PROCESSING DONE WILL ALLOW THE PRODUCTION OF ALL THE FINANCES STATEMENTS

8. REPORTS AND STATISTICS STAFF AND PAYROLL MANAGEMENT PRODUCTION MANAGEMENT FINANCES MANAGEMENT STAFF AND PAYROLL REPORTS FINANCES STATEMENTS PRODUCTION REPORTS

9. PRODUCTION REPORTS THE PERIODICAL REPORT (OFTEN MONTHLY, QUARTERLY AND YEARLY) TO PRODUCE ARE AS FOLLOW: PRODUCTION BY FARMER MONTHLY PLUCKING BY PLUCKERS FIELD WORKER BY CATEGORY/WORKERS PRODUCTION BY TEA SECTOR PRODUCTION BY ADMINISTRATIVE SECTOR PRODUCTION COST REPORT PRODUCTION AND QUALITY BY SECTOR AND FARMER (TREACABILITY REPORT) PRODUCTION BY COOPERATIVE INVOICE (TO THE FACTORY)

10. PAYROLL REPORTS THE PERIODICAL (OFTEN MONTHLY) REPORT TO PRODUCE ARE AS FOLLOW (THESE REPORTS WERE REQUESTED IN FRENCH LANGUAGE): LISTING DE PAIE BULLETIN DE PAIE DECLARATION DE TPR DECLARATION RSSB DECLARATION MITUELLE LISTE DES RETENUES ORDRE DE VIREMENT ET DE PAIEMENT RECU POUR LE PAIEMENT A LA CAISSE

11. FINANCES STATEMENTS THE PERIODICAL REPORT TO PRODUCE ARE AS FOLLOW: CASH BOOK REPORT BANKS BOOKS REPORT JOURNAL GENERAL LEDGER ACCOUNT SITUATION INCOME STATEMENT BREAKEVEN ANALYSIS BALANCE SHEET PERFORMANCE INDICATOR

12. THANKS FOR ATTENTION GOD BLESS YOU FOR INFORMATION OR ANY REQUEST PLEASE SEND AN EMAIL AT kafilongo@yahoo.fr THANK YOU AGAIN