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MOHA Annual Meeting December 8, 2009

MOHA Annual Meeting December 8, 2009 . Meeting Minutes. MOHA Annual Meeting, Dec 8, 2009.

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MOHA Annual Meeting December 8, 2009

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  1. MOHA Annual MeetingDecember 8, 2009 Meeting Minutes

  2. MOHA Annual Meeting, Dec 8, 2009 • The Annual Meeting was called to order at 6:40 PM by the MOHA President, Vince DeSandro. Board Directors in attendance were Mary Ann Creque, Dave Parks and Steve Carmichall. Teresa Farris was absent (out of town). • A total of 13 homeowners were in attendance with 8 homeowner proxies presented at the meeting for a total of 21 homeowners represented. • The meeting agenda was outlined and the specific information presented follows herein. • The proposed Budget for 2010 was approved by the homeowners in attendance. • The current Board of Directors was unanimously re-elected and will represent the MOHA for 2010. • The Annual Meeting was adjourned at 8:00 PM.

  3. MOHA Annual Meeting Agenda • Call to order – Vince Desandro 6:40 PM • Review of open meeting/bylaws • Accomplishments • Finance Report for 2009 – Dave Parks 6:45 PM • Presentation of 2010 proposed budget • Vote on new budget • Maintenance/Arch. Control – Steve Carmichall 7:00 PM • Vice-President Report – Mary Ann Creque 7:10 PM • Complaints, Fines, Qwest Status • Firewise Update and MOHA Survey Results – 7:20 PM • Chris Tschan/Vince • Presentation of proposed officers - Vince 7:45 PM • Nominations from floor/Nominations received • Election of officers - Vince 7:50 PM • Fire Department Presentation Cancelled • Adjourn 8:00 PM

  4. MOHA 2009 Accomplishments • New MOHA website launched – www.mountainoakshoa.org • 4 Newsletters sent to Homeowners • Retyping of Covenants and Bylaws for ease of reading and posting on web • MOHA Survey • 3 mailboxes repaired • 2 abandoned cars were removed from the MOHA after homeowner complaints • Insurance rates reviewed and negotiated • UMB Bank Fees dropped

  5. MOHA 2009 Accomplishments • Due diligence on MOHA dues receipt and lien placed • Concrete Apron Repair quote received (City advised they are responsible!) • Some repairs were made by the City subject to their funding availability • Fencing repair/painting bids for MOHA • MOHA fence painted/repairs completed October 2009 • Rain gauges installed; watering limited to two-days/week • Due diligence on lawn maintenance complaints and actions taken • Visitor parking pass process for street parking initiated • Fine for common drive parking violations to covenants established

  6. MOHA - Finances • HOA membership approved increase of $50/year in dues at 2008 general meeting • $24671 in HOA dues for 2009 • One homeowner in arrears (legal action in progress) • 25% of membership were late in paying their annual dues

  7. MOHA – Finance Summary YTD MOHA Finance summary Checking starting balance $10285.77 Savings $ 6801.66 HOA dues $24671.00 Misc income $ 1311.45 Expense $(22624.51) Balance $20445.37 Checking $13643.71 Savings $ 6801.66

  8. MOHA Water Usage • In 2009 Colorado Springs Utilities increased water rates by 40% • In response to the increase in water rates, the MOHA Board took aggressive steps to minimize the amount of water used for landscaping • Installed rain sensors (cost - $300) • Reduced number of watering days from 4 to 2 • If 2008 water consumption and 2009 rates • Cost would have been $7000. • 2009 HOA Board actions resulted in an overall savings of $3800.! • Membership feedback?

  9. MOHA Water UsageCubic Feet

  10. MOHA Water Usage$s * 2009 includes 40% rate increase

  11. MOHA 2009 Budget

  12. Financial Specifics • Grounds Maintenance • Landscaping $5729.00 • Fence (repair/painting) $8666.93 • Misc (rain sensor,…) $ 434.46 • Miscellaneous • Federal/State tax $ 467.12 • Legal $1137.30 • Postage $ 515.73 • Fence repair(no cost to HOA) $ 295.00 • Internet $ 100.90 • Bank charge $ 26.13

  13. 2010 Proposed Budget

  14. MOHA 2009 Maintenance/Architectural Control • Maintenance • Common areas • Fencing • Snow removal – MOHA will adhere to “4- inch of snow” removal • Landscaping/yard maintenance • 8 architectural control requests received in 2009 • Removal of fence, stucco application, deck enhancements, tree removal, landscaping • NOTE: House painting, new roofs, decking, landscaping, expansion of driveways, tree removal and fencing requests MUST be approved by MOHA board

  15. MOHA 2009 Complaints/Actions • Qwest . No DSL capability available at this time • Abandoned cars were removed by city. • No open fire pits allowed—high fire danger area. • Parking: • Visitor Parking Pass for overnight guest parking. • Common Drive Parking Fine of $25 per day • Snow removal of common drives and sidewalks . At 4 inches of snow accumulation • Animals . Homeowners of barking and loose dogs were notified.

  16. MOHA 2009 FireWise Program FireWise activities for 2009 • 2009 was MOHA’s second year of participation in FireWise • CSFD performed free chipping service on 9/14 • Increased in fuel removed and chipped over 2008 program • Each year of participation an opportunity to reduce fire danger • Can’t say enough about CSFD team…looking forward to 2010 • Recommend more homeowners participate • CSFD requires a minimum of 12 homes • CSFD made impressive progress in removing fuel in public area adjacent to MOHA…work should continue in 2010 • Look for FireWise signs on fences at each end of MOHA community

  17. MOHA 2009 Survey Results • Survey was sent out in May • Purpose was to gather and aggregate individual homeowner insight positions on issues • 43 homeowners responded…impressive participation: over 50% • Full survey results will be provided at the end of this meeting

  18. Top Level Summary ofSurvey Results • Historical — most homeowners have been in MOHA more than 10 years • Neighborhood appeal — most liked the neighborhood • Preferences — most looking for status quo • Covenants — most know about & understand the covenants • MOHA activity importance — maintain common areas, respond to complaints, keep dues low • Important covenant features — prohibit detractions from the neighborhood, retain property values, maintenance • Things to consider changing in covenants — area with most homeowner response variation…more specificity on parking, landscaping, etc • Exploratory areas — looking for closer to status quo

  19. MOHA 2010 Board of Directors Elections • Nominations for President, Vice-President, Secretary, Treasurer and Member-at-Large (received prior to December 4, 2009) – positions served will be agreed to by the elected board: • Vince DeSandro • Mary Ann Creque • Dave Parks • Teresa Farris • Steve Carmichall • Nominations from floor December 8 Election of officers (10% of MOHA constitutes a quorum)

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