20 February 2009 Geok Kee slbtgk@nus.sg

1. Introductory tutorial 20 February 2009 Geok Kee slbtgk@nus.edu.sg

2. What is ? A software that allows you to • Store & organise your references obtained from different sources in a database • Insert these references into a Word document • Automatically format your references according to a predefined citation style Why use Endnote? Demo

3. Objectives At the end of the session, • Find your way around EndNote & learn where to find answers to questions about the software • Create EndNote libraries & save references in them • Search for & add references by connecting to remote databases through the Internet • Import references from downloaded files into EndNote • Use EndNote with Microsoft Word to create & format citations

4. Aboutplagiarism • Academic integrity • Essential to acknowledge the sources you use • NUS Plagiarism Prevention service http://www.cit.nus.edu.sg/plagiarism/

5. Outline • Getting started: Installing EndNote • Creating & building EndNote libraries • Creating custom groups • Backing up your EndNote files • Adding references to a library • Copying references between libraries, searching & sorting a library, creating an independent bibliography/reading list • Cite While You Write • About EndNote Web • Useful resources

6. Getting Started: Installing EndNote • LION (Library Instruction ONline) • Step-by-step guide • Start  All Programs  Software Catalogue Software Catalogue Client 1.2 Specialised Applications EndNote • Available for both Windows and Macintosh computers

7. Demo: Installing EndNote

8. Outline • Getting started: Installing EndNote • Creating & building EndNote libraries • Creating custom groups • Backing up your EndNote files • Adding references to a library • Copying references between libraries, searching & sorting a library, creating an independent bibliography or reading list • Cite While You Write • About EndNote Web • Useful resources

9. sample_library Demo: Sample_library

10. Demo: Basic features of EndNote • Opening a reference library • EndNote window, Library window, Reference window • Library window: Groups, reference (each line = 1 reference), column headings (file attachment, author, year, title, etc), reference preview • EndNote toolbars, output styles, Search box • Selecting an output style  using the menu • Using the style manager  change menu listing & modify an output style Edit > Output styles > Open style manager • Sorting reference list • Finding & previewing references • Viewing a references & attached files & Website (URL) • Changing EndNote preferences • Setting default libraries • Changing Fields displayed in reference list • Closing your library & exiting EndNote

11. Output styles Column headings/Fields Search Endnote window Library window Click to hide/display preview Reference preview

12. Selecting an output style

13. new_library.enl file  EndNote library file extension • new_library.Data folder  Contains figures, groups and other significant files new_library.enl

14. Creating custom groups • Max 500 custom & smart groups per library • Include • Custom groupsAre manually created by adding individual references to the group • Smart groups Built with search strategies, are dynamically updated as references are added and edited in the library. • EndNote WebAllow you to easily initiate a transfer of references between an EndNote Web folder & EndNote desktop library.

15. Backing up your EndNote files • File > Save a copy • *.enlEndNote library file extension • *.Data folder  Figures, images, groups, file attachments, etc • Saving a compressed copy of a library • *.enlx extension

16. Tips • No limit to the number of references in each library but not recommended to exceed 100,000 references • Important to always move, copy, rename & delete both the main *.enlfile& the associated *.Data folder for each EndNote library. • Always make a backup copy • Save as a compressed library (*.enlx) for larger files

17. Tips • One library or several?One library for each general topic or field. • Custom groups provide a useful way of organising your references into different categories or groups.

18. Outline • Getting started: Installing EndNote • Creating & building EndNote libraries • Creating custom groups • Backing up your EndNote files • Adding references to a library • Copying references between libraries, searching & sorting a library, creating an independent bibliography or reading list • Cite While You Write • About EndNote Web • Useful resources

19. Adding references to a library Manual data entry Direct Export from a Database & Importing downloaded references with a filter Online Search INPUT EndNote Library OUTPUT Cite While You Write Word Processor (e.g. Microsoft Word)

20. Adding references to a library Manual data entry Direct Export from a Database & Importing downloaded references with a filter Online Search INPUT EndNote Library OUTPUT Cite While You Write Word Processor (e.g. Microsoft Word)

21. Adding references manually • References > New Reference • Select Reference TypeDetermines which fields are available for data entry • Do not need to fill in all fields • Close the reference by clicking on the “X” button in the top right-hand corner. Closing also saves the reference. • Use for working papers/ manuscripts which are not found in databases

22. Tips • Author • Last name(surname),First namee.g. Feng, Yuan Ping e.g. Watt, Frank e.g. de Young, John Robert e.g. Smith, Alfred, Jr. • One author per line with a line break between authors • Put a comma at the end of corporateauthorse.g. National University of Singapore,e.g. University of California,, Berkeley Video clip URL: http://www.endnote.com/training/WMVs/ENX2/06-Manual_Data_Entry.wmv

23. Tips • Pages e.g. 125-128 or 125-28 or 125-8 • Date • Text field, leave out the year • Use the date format preferred in your discipline • Keywords • Use semicolons (;), backslashes (\) or line breaks between keywords • Do not use commas or forward slashes (/)

24. Tips • URL fieldhttp://libproxy1.nus.edu.sg/login?url=XXXX • File attachments • Including PDF, Word, Excel, etc. • Automatically save a copy of original file in the library’s data folder ORcreate a “relative link” • 45 total links or attachments per EndNote record

25. Tips • Figure • Can contain a graphic or an object (file attachment) • Attached figures can be cited & displayed in Microsoft Word • A single figure file per reference • Graphic file types: *.bmp, *.gif, *.jpg, *.png, *.tif • Object files: Audio files (WAV, MP3), Microsoft Access files, Excel files, Power Point files, etc • CaptionAlways enter a caption for the figure

26. Exercise 1: Manual data entry Reference type: Journal article Title: Fabrication of buried channel waveguides in photosensitive glass using proton beam writing Journal: Applied Physics Letters Authors: A.A. Bettiol, S. Venugopal Rao, E.J. Teo, J. A. van Kan and Frank Watt Volume: 88 Issue: 17 Pages: 171106 Date: 26 April 2006 Year: 2006 Permanent link:http://link.aip.org.libproxy1.nus.edu.sg/link/?APPLAB/88/171106/1 Keywords: optical waveguides; optical fabrication; optical glass; proton beams; proton effects; optical losses; refractive index

27. Adding references to a library Manual data entry Direct Export from a database & Importing downloaded references with a filter Online Search INPUT EndNote Library OUTPUT Cite While You Write Word Processor (e.g. Microsoft Word)

28. Eg 1 Demo: WoS

29. Physical Review Online Artur K. Ekert. (1991). Quantum cryptography based on Bell’s theorem. Physical Review Letters, 67(6). pp661-663.

30. http://libproxy1.nus.edu.sg/login?url=XXXX

31. Physical Review Online Artur K. Ekert. (1991). Quantum cryptography based on Bell’s theorem. Physical Review Letters, 67(6). pp661-663. URL: http://link.aps.org.libproxy1.nus.edu.sg/doi/10.1103/PhysRevLett.67.661 File attachment  PDF

32. Eg 2: Inspec & Compendex Subject/Title/Abstract searchgraphene* and (ferromagnet* or magnet*) Remove duplicates > or >

33. Eg 2: Inspec & Compendex LION > How to use EndNote > How to Import References into EndNote X2> Inspec (Engin Village 2)

34. Exercise: Scopus Do a Article, Title, Abstract, Keywords search:graphene* and (ferromagnet* or magnet*) > Limit to: Article & Article in Press > Sort by Cited By > Select articles & Add to list > Output

35. Exercise: Scopus

36. Search for articles or books/book chapters on graphene Refine by publication year, content type and/or subject • Select references by clicking on Add to marked items. • Go to My Menu & click on Marked Items (X)after you have finished selecting your references. • This will display the marked items. • Click on the icon with the green arrowTo download the list. • At next screen, go to the section, Export the citations from your current list of items, & click on the RISbutton. • Click on Open at the next file download prompt. • Select the EndNote library where you wish to save the references. Exercise: SpringerLink • eBooks published in 2005 – current

37. Eg 3: LINC NUS Libraries website > LION> How to use EndNote > How to Import References into EndNote X2> LINC

38. Eg 3: LINC Keyword search: carbon nanotubes Select titles to include in your library > Export saved list >

39. Eg 3: LINC In EndNote > File > Import

40. EndNote Import citations: ‘Direct export’ Web of Science

41. Import citations saved as a text file: ‘Filters’ EndNote LINC > Search Save as *.txt file Import Export Filter

42. Tips • No filter is perfect. All references should be checked after import. • Remove DuplicatesReferences > Find Duplicates • Delete Unwanted References • Select references References > Move References to Trash • To delete references permanently, References > Empty Trash

43. Adding references to a library Manual data entry Direct Export from a Database & Importing downloaded references with a filter Online Search INPUT EndNote Library OUTPUT Cite While You Write Word Processor (e.g. Microsoft Word)

44. Demo: Online Search of remote databases • Connect to the remote online database Natl U of Singapore • Search the database carbon nanotubes  33 records A connection file is a software that allows you to search a database over the Internet, without leaving EndNote

45. Tips • Not preferred due to limited flexibility & advanced searching features. • Move “unwanted” references to Trash. Empty the trash by right-click & select Empty Trash to remove them permanently from the library.

46. Outline • Getting started: Installing EndNote • Creating & building EndNote libraries • Creating custom groups • Backing up your EndNote files • Adding references to a library • Copying references between libraries, searching & sorting a library, creating an independent bibliography or reading list • Cite While You Write • About EndNote Web • Useful resources

47. Copying references between EndNote libraries • Open the librariesWindow > Tile • Highlight reference(s) in one library, drag & drop in target library • Searching an EndNote Library • Quick Search • Show Tab Pane • Sorting an EndNote LibraryClick on All References Tools> Sort Library

48. Producing a Bibliography or Reading List • Press CTRL & select your references in the library • References > Show Selected References > Sort • Select the preferred output style • Generate a bibliography from these references by clicking on the Export button • At next prompt, select Rich Text Format for the Save as type box

49. Outline • Getting started: Installing EndNote • Creating & building EndNote libraries • Creating custom groups • Backing up your EndNote files • Adding references to a library • Copying references between libraries, searching & sorting a library, creating an independent bibliography or reading list • Cite While You Write • About EndNote Web • Useful resources

50. Adding references to a library Manual data entry Direct Export from a Database & Importing downloaded references with a filter Online Search INPUT EndNote Library OUTPUT Cite While You Write Word Processor (e.g. Microsoft Word)