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AVIT Video Conferencing Training Module

AVIT Video Conferencing Training Module. Lectures. Video Conferencing. Video Conferencing is mainly used for meetings, lectures and tutorials It is cost effective and time efficient

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AVIT Video Conferencing Training Module

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  1. AVIT Video ConferencingTraining Module Lectures

  2. Video Conferencing • Video Conferencing is mainly used for meetings, lectures and tutorials • It is cost effective and time efficient • To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment

  3. Why VC Lectures? • Ability to communicate with multiple sites • Off-site communication and learning • Opportunity for students and staff to incorporate this technology with rural teaching and learning

  4. A Successful VC Lecture The essential ingredients: • Booking of Sites and Bridge • www.avit.med.usyd.edu.au • Contact with the Video Conferencing Unit • Learning VC Basics • Knowing What to Expect at a Lecture • Preparing Presentation Material • Effective Communication

  5. VC Lecture Basics • Screen Layout • Camera • Microphone • Standard Lecture Theatre Setup • During the Lecture • Presentations • What to do on the day of your lecture

  6. What You See - Screen Layout There are three main types of screen layout: • Voice Activated Video • Quad Split • Picture in a Picture

  7. Voice Activated Video • Only one site is seen at a time • The last site that spoke is visible on screen • There is a 3 second delay when switching between sites in this mode

  8. Quad Split Screen Layout • The screen is divided into 4 quadrants • The Bridge controls which site is visible in which quadrant • If there are 6 or more sites, the 4th quadrant works in Voice Activated Video mode • Things to Consider: • Small screen problems • Increased importance of camera setup • Problems showing presentation material

  9. Quad Split Screen Layout

  10. Picture in a Picture • This mode allows you to view your own site in a corner of the screen during a conference • Especially applicable to single screen setups

  11. Camera • Camera presets • Good Camera Control • Camera on lecturer, on presentation, on audience, depending on who is speaking • Stay within Camera Shot • Maintain eye contact with your video conference audience as well as the physical audience

  12. Microphones • Proper microphone positioning is vital • All attendees at a site need to heard as well as possible • At the beginning of a conference, or when a new site joins in, test that all sites can hear one another • What if they can’t hear me?

  13. Microphones • Ideally, use a lapel microphone • If unavailable, speak very clearly and at a moderate speed towards the lectern microphone

  14. Standard Lecture Theatre Setup • Lectern • 2 screens (both data projection) • Microphones – lectern, audience • Cameras – audience, lecturer/presentation

  15. Lecture Theatre Setup – Scot Skirving

  16. Lecture Theatre Setup – Scot Skirving

  17. Single Screen Setups Three options for video conferencing: • Camera switches between the lecturer and presentation • Camera is set on the lecturer • Camera is set on the presentation

  18. Dual Screen Setups • One screen shows presentation material • Other screen shows the lecturer and/or receiving sites

  19. Presentations • Modes of presentation available: • PowerPoint • Document Camera • Overhead Projector • Whiteboard • VCR • DVD

  20. Presentations • Consult the Video Conferencing Unit • All sites should have a hardcopy • Use camera presets to view both the presenter and the presentation material • Picture Quality • Site specificity of presentation equipment

  21. PowerPoint Presentations • PowerPoint is the preferred mode of presentation • Use the mouse as a pointer, rather than a laser pointer • Provide extra verbal description of what is shown • Emphasis on clarity rather than beauty!

  22. PowerPoint Presentations • Text at least size 25 • Use font of uniform thickness • Less than 10 lines per slide • Dark uniform background • Optimal colours – jet blue background with yellow font • Make images as large as possible

  23. Example PowerPoint Presentation

  24. Document Camera • Can show paper, books, transparencies and small models • TV quality vs computer (XGA) quality • If viewing smaller objects/text use the ‘zoom’ function • Book the document camera to ensure that it is available for use during your lecture

  25. DocumentCamera

  26. Overhead Projectors & Whiteboards • Should be avoided • Poor quality transmission via video • Handouts should be used instead

  27. DVD & VCR • Can show clips of VCR or DVD footage over video conference • Check availability of equipment at your site

  28. Presentation Handouts • It is best practice to provide all students with a paper handout of presentation material • Handouts help to overcome the difficulties for participants of seeing the material clearly, and the camera can be focused on the lecturer

  29. Process for Handout Distribution • Lecturer sends a copy of the presentation to the local education officer • Education Officer sends the material to the receiving sites • The presentation is then printed out (ppt handout with 6 slides per page) • A copy is made available for all participants

  30. Presentations & the Camera • During a presentation, the camera will switch between lecturer and presentation – controlled by technical assistant on-site • Camera will view the presentation briefly; maximising the time the lecturer spends on camera • Increased satisfaction and attention from the receiving sites

  31. Effective VC Communication • The lecturer facilitates successful: • Participation • Communication • Etiquette • Be aware that you are usually communicating to multiple sites • Participants at receiving sites do not have the full benefits of being in the lecture theatre with the lecturer

  32. Participation • Maintain constant contact with all sites using the camera • Aim for equal participation at each site • Keep attention levels high – do not forget or ignore the students or staff participating via video conference • Communicate directly to participating sites • Questions • Comments • This helps to overcome the barrier of distance and technology

  33. Communication • Talk clearly, one at a time • No multiple discussions • Talk towards the microphone, considering your position and the range of the microphone

  34. Etiquette • Video conferencing greatly benefits from orderly and clear conduct • Avoid all unnecessary movement and noise • Presume that you are always being watched and heard • Using the ‘Mute’ function

  35. Question and Answer Sessions • Be aware that all questions asked by students at the sending site must be heard at the receiving sites • Questions should be asked using a hand held microphone, or the questions should be repeated by the lecturer • Students at receiving sites need enough time to ‘Unmute’ to answer any questions

  36. What to do on the Day • Arrive 15 minutes early • Contact with VCU or On-Site Help Person to load presentation material onto local computer • When lecturing – interact, include, engage • Ensure that all participants can see/hear throughout lecture • For lectures, on-site technical assistant will supervise audio and camera view

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