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PANC Conference HRMS Update

Oct. 17, 2011 Mark Cramer HRMS Team Lead Cheryl Brooks HRMS Business Analyst . PANC Conference HRMS Update. Agenda. Applicant Upgrades Reporting Tool 2010 Public Records Law Changes and HRMS Future Enhancements Q&A. Applicant Upgrade. New School Jobs website released last Nov.

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PANC Conference HRMS Update

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  1. Oct. 17, 2011 Mark Cramer HRMS Team Lead Cheryl Brooks HRMS Business Analyst PANC ConferenceHRMS Update

  2. Agenda • Applicant Upgrades • Reporting Tool 2010 • Public Records Law Changes and HRMS • Future Enhancements • Q&A

  3. Applicant Upgrade • New School Jobs website released last Nov. • Module upgraded from IBM Lotus Notes/ Domino to Microsoft ASP.Net • Much easier now for applicants to apply for specific vacancies • LEAS using Vacancy Permit process can easily determine who applied for a specific vacancy • New module has reduced number of support calls and enhanced user experience • Enhanced Applicant Search feature added in LEA module to help find candidates faster

  4. Reporting Tool 2010 • Work is in progress to convert old HRMS Client Reporting Tool to ASP.Net • New module has reduced number of support calls • LEAs should be using new tool to run all reports except the few not yet converted • New Reporting Tool has improved online Help • Question Marks throughout tool link users to Help document

  5. Reporting Tool 2010 • Reports rewritten so far: • Continuing Education Reports • Employee Listing • Licensure Report • New Hire Report • SS-200 and SS-300 Reports • Substitute Listing • Contracts and Cover Letters • Contract Non-Renewal Letters • License Renewal and Expiring License Letters

  6. Reporting Tool 2010 • Reports to be released soon: • Teacher Turnover Information • Beginning Teacher Report • NCLB Reports • Paraprofessional Report

  7. Public Records Law Changes & HRMS • New Public Records law took effect 10/1/2010 • Section 18. (b), 115C-320 • Now LEAs must track: • Date and type of each promotion, demotion, transfer, suspension, separation, or other change in position classification • Record of the date and amount of each increase or decrease in salary with that local board of education • HRMS Staff Action module being re-engineered to facilitate compliance with Public Records Law and to provide more robust functionality

  8. New Leave & Suspension Modules • Released new Leave/Disability module last Fall and new Suspension module in May • New data fields added to capture information needed for Public Records Law • System tracks if Suspensions were for disciplinary reasons, and if authorized by Board of Education • LEAs can create, modify, extend, end, or cancel Leaves & Suspensions • Historical information is logged with each action • LEAs have online access to view complete historical information for Leaves & Suspensions

  9. Create Leave/Disability

  10. Create Leave/Disability (cont’d.)

  11. Leave Details

  12. Leave Details (cont’d)

  13. Leave Staff Action Request Details

  14. Leave Staff Action Request Details (cont’d)

  15. Create Suspension

  16. Create Suspension (cont’d.)

  17. New Separation Module • Currently in progress (LEA 6.3) • New tracking of Separation information needed for Public Records Law • If employee is dismissed, system will track: • If for disciplinary reasons • If dismissal was authorized by local Board of Education • If employee resigns in lieu of dismissal, will track whether resignation: • Was result of disciplinary action that had been initiated • Was done with consent of LEA Superintendent

  18. New Separation Module (cont’d) • New Staff Action Console for single employee • New Staff Action Search form • LEAs can create, modify or cancel Separations • Historical information will be logged with each action • LEAs will have online access to view complete historical information for Separations

  19. New Staff Action Console

  20. Create Separation

  21. Create Separation (cont’d)

  22. Staff Action Search

  23. Future Enhancements • HRMS Centralization • More Staff Action Upgrades (LEA 6.4) • New Public Records Law Also Requires Tracking Promotion/Demotion/Salary Change information • Move Remaining Reports to Reporting Tool 2010 • Professional Development • Personnel Directory • EEO-5 • Create New Public Records Information Report • Legislative changes • SBE Policy Changes to CEU credit requirements

  24. Tracking Promotions, Demotions & Changes in Salary • Assignment forms will begin tracking Promotions, Demotions & Salary Changes • Add Assignment form will track Rehires • Transfer form will track whether voluntary or non-voluntary (administrative transfer) • Standard Public Records Information Report will be added in new Reporting Tool • Plan to include Board Report option

  25. Transfer Assignment form

  26. Add Assignment form

  27. Add Assignment form (cont’d)

  28. Promotion/Demotion/Salary Change

  29. Questions & Answers Comments

  30. Contact Information • Help Desk • HelpDesk: (919) 807-HELP (4357) • hrms.incidents@its.nc.gov • Cheryl Brooks • Cheryl.Brooks@dpi.nc.gov • (919) 807-3191 • Mark Cramer • Mark.Cramer@dpi.nc.gov • (919) 807-3236

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