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MANAGEMENT FORUM

MANAGEMENT FORUM. Jim Krupnick Chief Operating Officer Oct 22, 2009. Topics. Open Senior Management Positions Ops External Peer Reviews Community relations Strategic space issues HSS CAP update Break Discussion. Open Senior Management Positions. Lab Director EH&S Director

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MANAGEMENT FORUM

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  1. MANAGEMENT FORUM Jim Krupnick Chief Operating Officer Oct 22, 2009

  2. Topics • Open Senior Management Positions • Ops External Peer Reviews • Community relations • Strategic space issues • HSS CAP update • Break • Discussion

  3. Open Senior Management Positions • Lab Director • EH&S Director • Energy & Environment ALD • PBD Director • EETD Director • Molecular Foundry Director • MSD Deputy Director • ALS Deputy Director for Operations

  4. OperationsExternal Peer Reviews to provide a fresh look and evaluate our effectiveness • Top to bottom review of organizations • Scope • Staffing • Budget • Strategies • Customer satisfaction • Opportunities for improvement • Scheduled through June 2010

  5. Research Space Utilization Surveys Update October 22, 2009

  6. Research Space Utilization Surveys • Objectives • Understand utilization of multi-program research space on the “Hill” for current research requirements and ability to accommodate new programs and initiatives; • Document current physical utilization of space and identify opportunities for increased efficiencies and synergies; • Engage researchers to evaluate space utilization to ensure that the appropriate review standards are applied consistently for laboratory spaces across various research buildings.  

  7. Scope • Core long-term multi-program research buildings in current use • Buildings 2, 62, 62A, 66, 70, 70A, 83, 83A, & 84 • Account for ~21% total square footage on the “Hill” • Account for ~57% total wet and dry lab square footage on the “Hill” • Divisions – ALS, ChSD, EETD, ESD, Engineering, Genomics, LSD, MSD, NSD, PBD, Physics

  8. Process • Team led by Rich McClure and included core team members (consistency) and local division representatives • Each room was rated by a multi-division team using a rating system • Team discussed observations and agreed to a rating for each room • Results being reviewed by ALDs and DDs with team members

  9. Bldg 2 Fourth Floor 3 3 3 3 3 3 Patio Access Legend 3 3 4 1.5 ALS 3 3 3 745 1.5 3 Utility Corridor Chemical Sciences 3 3 2 5 Materials Sciences 3 ESG 4 1.5 3 3.5 384 FA Conf. Room 73 3 Office use ratings reflect use not Lab metric 3 3 4 3 3 57 3 460 4 4 3 3 344 3 99 3 3 3 1.5 1.5 2.5 4 kitchen & break room 3 Patio Access 3 3 3 3 3 3 3 October 2009 Working DRAFT Research Space Utilization Survey

  10. Observations • Of the total Laboratory space surveyed (~196,000 net sf) • ~15% of space at greater than typical usage (3.5-4.5) • ~55% of space at generally typical usage (2.5-3.0) • ~25% of space at lower than typical usage (1.0-2.0) ~48,000 net sf • ~5% of space in transition or vacant (0-0.5) ~10,000 net sf • <1% of space may be unsafe due to overcrowding (5) • What does this mean? • Majority of surveyed space is being used effectively; ~30% (~58,000 net sf, or roughly a large building) less effectively • Opportunities for accommodating future program growth, including some larger initiatives in spaces rated 2.5 -3.0 • Surveys indicate that the Laboratory may have an overall 4-5% churn rate of space at any given time • Division Directors have different perspectives on typical usage vs. overcrowded

  11. Next Steps • ALDs and Division Directors are evaluating the results to review room level ratings • Review results with Lab Senior Management to identify opportunities and synergies • Determine if this process should be extended to remaining Research space on the “Hill” • Determine how best to augment office reviews to consider Laboratory metric

  12. HSS CAP Update October 22, 2009

  13. HSS CAP Background • CAP implementation efforts began in earnest on 7/1/09 • Project manager and dedicated project controls specialist in place • Jack Salazar Project Manager • Darren Ho Project Controls Analyst • CAP Advisory Committee chartered to provide oversight and guidance for CAP activities • HSS CAP by the numbers: • 12 Findings • 21 Taskmasters • 29 of 94 Corrective Actions completed to date • 4 delayed (2 of these subsequently completed) • 1 of 28 Key Corrective Actions completed (first item completed ahead of schedule)

  14. Ongoing Activities • Discuss Project Management Issues and Corrective Action Progress with Taskmasters at monthly progress update meetings • Provide status reports on CAP Progress to DOE-BSO on a bi-weekly basis • Bi-weekly meetings with CAP Advisory Committee on issues related to implementation and resource allocation • Brief Division Safety Coordinators, UCOP Contract Assurance Council and others on CAP progress and implementation issues • Update ISM Improvement Project Plan for HSS CAP

  15. Challenges • Managing resource allocation • Developing workable solutions for implementation • Engaging process users to provide feedback and input • Maintaining Project Momentum

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