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Letter writing

Letter writing. What sort of letters. Letter of Interest Invitation Letter Thank You Letters Condolence Letter. Addressing an Envelope.

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Letter writing

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  1. Letter writing

  2. What sort of letters • Letter of Interest • Invitation Letter • Thank You Letters • Condolence Letter

  3. Addressing an Envelope Your Name Stamp Return Address Line 1Return Address Line 2 Recipient Name Recipient Address Line 1 Recipient Address Line 2 Helpful TipsIf you are writing a friendly letter with a small envelope, you can write the return address on the flap of the envelope if their is no room on the top-left hand corner.

  4. Business Letter Writing • A business letter (or formal letter) is a formal way of communicating between two or more parties. • Informational • Persuasive • Motivational • Promotional • Use A4 white paper

  5. Business letter • Don't be vague about your objective, get to the point without going into unnecessary details. • Be professional

  6. Salutation (to whom?) and closing. • Dear Ms./Mrs./Mr. Last Name: • Sir, Doctor, Madam, Professor etc • Dear Director of Department Name: • To Whom It May Concern: Note that there is a colon after the salutation • Yours sincerely , Yours faithfully, Regards, Kind regards There is a comma after the end of the closing and only the first word in the closing is capitalized

  7. Business letter format Return Address Line 1 Return Address Line 2 Date (Day Month Year) 1st, 2nd, 3rd, 4th etc Mr./Mrs./Ms./Dr. Full name of recipient. Title/Position of Recipient. Company Name Address Line 1 Address Line 2 Dear Ms./Mrs./Mr. Last Name: Subject: (optional) Makes it easier for the recipient to find out what the letter is about. Skip a line between the subject line and the body. Body The body is where you write the content of the letter; the paragraphs should be single spaced with a Skippedline between each paragraph. Skip a line between the end of the body and the closing. Yours sincerely Signature Your Name (Printed) Your Title

  8. Sample Business Letter 3519 Front StreetMount Celebres, CA 65286 5th October 2004 Ms. Betty JohnsonAccounts PayableThe Cooking Store765 Berliner PlazaIndustrial Point, CA 68534 Dear Ms Johnson: It has come to my attention that your company, The Cooking Store has been late with paying their invoices for the past three months. Blablabla I hope that everything is going well for you and your company. You are one of our biggest customers, and we appreciate your business. If you have any questions, you can feel free to contact me at (555) 555-5555. Yours sincerely, Signature Bob PowersAccounts Receivable

  9. Friendly Letter Writing • Purpose of a Friendly LetterA friendly letter is a way of communicating between two people who are usually well acquainted. • Usually friendly letters will consist of topics on a personal level. • Friendly letters can either be printed or hand-written.

  10. Friendly Letter Format Return Address Line 1 Return Address Line 2 Date (Day Month Year) Dear Name of Recipient, Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Yours sincerely Signature P.S. I f you want to add anything additional to the letter you write a P.S. (post script) and the message after that. You can also add a P.P.S after that and a P.P.P.S. after that and so on.

  11. Writing an Invitation Letter • Serves the purpose of inviting a guest to a party, an event or a celebration. • Ensure that the person receiving the letter is going to attend. • Variety of reasons; engagement parties, wedding invitations, personal parties housewarming. • Personal invitation letters should be signed with a less formal sign off, such as; yours sincerely, best, or sincerely. • Be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. Using these techniques, you should be able to create personal and professional invitation letters with ease.

  12. Sample Invitation Letter (Personal) 97 Fir Crescent Denver, CO 80409 17 th December 2008 Dear Mr. and Mrs. Johnson, As the parents of the bride, I would like to take this opportunity to invite you to the wedding of our daughter, Sandra Green to her fiancé, Adam Locke. On this joyous occasion, we wish to share the day with our closest friends and family members. Children grow faster than any of us can imagine, the time is upon us to watch our child grow and flourish into a new stage of her life. He proposed while the two of them were on vacation, she happily accepted and now they are to be married. The formal event will be located at the Fire Lake Golf and Country Club on the fifteenth of August at three o'clock, two thousand and nine. Please RSVP by the fifteenth of June to ensure attendance. We hope to see you there, to enjoy this special day with friends and family. ,Your sincerely Signatures

  13. Writing a Condolence Letter • One of the most difficult tasks we undertake because it’s always hard to know just what to say. Of course, what you say depends on how close you were to the deceased and/or the recipient of the letter. • Keep condolence letters short. • Never say you know how they feel. • Do share a fond memory The passing of a loved one leaves a big hole in our lives. A well-written condolence letter helps fill the hole with friendship and love.

  14. 330 N. 10th Street Phoenix, AZ 85003 15th October 2005 Dear Mrs. Johnson, Although we have never met, your son Stephen and I became close friends in boot camp and have corresponded regularly over the past four years. I was dismayed to hear of his passing and am writing to extend my deepest sympathies to you and your family. Stephen was always full of energy and optimism. During training, Stephen helped me overcome my fear of climbing and rappelling. When the exercises became too tough, it was Stephen who always encouraged the squad to “soldier on”. You must be very proud of him. It was no surprise that he made Sergeant before the end of his first hitch. Stephen once told me it was you who taught him that the best part of life is building good memories. I hope that the memories you built will help you to “soldier on” through this difficult time. With warmest regards, Signature

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