Presented By: Eddie Watson – SOF Guide ( e.watson@colostate-pueblo.edu

1. Office of Student Activities (OSA) Student OrganizationFunding (SOF) Grant & Policies Presented By: Eddie Watson – SOF Guide ( e.watson@colostate-pueblo.edu

2. General • Must be submitted through OrgSync.com • SOF Committee • Funding Categories • Operating • Day-to-day expenses of the organization • Programming • Events • Fundraising • Travel • Travel expense assistance

3. Operating Funds • Day-to-day expenses • Never exceed $300 • Start-up expenses • Organization banners, office supplies, etc… • May not use funds for: • Food Expenses (officer meetings) • Salaries, stipends, or wages • Computer purchases

4. Programming Funds: Events • On-campusevents offered to entire student body. • Max of $3000/fiscal year • First come First Serve • Food Allotment • $150 max <40 people • $900 max >40 people • $10 max per person per event • Organization responsible for 10%of total cost.

5. Programming: Fundraising • All StudOrgs must consult with OSA for any fundraising activities. • Must consult with OSA before soliciting funds • Repayment of start up fees of 0%, 50%, or 100% • Startup costs repaid within 2 (two) weeks • Self-generated funds must kept in that StudOrg’s900 Account, and must be deposited the day after earned • Funds remain for future years

6. Travel Funds Can cover the cost of: Registration fee Lodging Per Diem (Food) Travel Ground Air Other Expenses Gas Parking Rent-a-car • Non-campus events • 50%of total cost awarded • Max per year is$2,000 • First come, First Serve • $800max awarded to Advisor per fiscal year

7. How Do I Apply? • SOF Grant Applications can be found on the CSU-Pueblo OrgSync Website. • Log-in to OrgSync.com • Click on respective organization • Click on Forms off to the left side • The form is located under the Community Wide section labeled “SOF Grant Proposal”. • The Itemized budget, proposal, advisor support letter, and quotes must be uploaded 2 (two) weeksprior to event and according to Grant Review timeline within SOF grant packet

8. What You Need • Methods of promotion and advertising • Formalized letter from advisor support • Justification for each item requested • Submit SOF proposal through OrgSync two (2) weeks prior • Proposal will be reviewed at next SOF Grant Review • Have representation to present StudOrg at Review • with five to ten minute presentation

9. What Are the Policies? • Make sure to attach to proposal • Expenses <$250, one quotes • Expenses >$250 two quotes • All office supplies from OfficeMax • All food purchased from Chartwells • If Lecturer/Guest Speaker attends, attach: • Letter about the speech from them/agent • Completed & Signed W-9 form • Confirmation of availability • Proposed honorarium or sample/unsigned contract

10. What Are the Policies? • May not commit Organization/University to an expense • All business transactions in regard to SOF grant occur • through OSA • Do not sign any contracts • SOF is not obligated to fund event • No money released until all paperwork is finalized • Grants not used for reimburse expenses • All publicity for programs sponsored by SOF must have SOF logo (located on website)

11. SOF Grant Hearing • Mondays at 6 pm in ASG Chambers • Every two (2) weeks starting Monday the 13th • Friday before hearing SOF Grant Application must be submitted to OSA via OrgSync • Prepare 5-10 min presentation about proposed event to SOF Committee • Committee deliberates after all reviews • StudOrg must contact OSA by that Wednesday • Grant monies are not transferred into your account. They are processed through central grant account managed by OSA • Submission of proposal does not guarantee award.

12. Helpful Hints • Ask the StudOrg Team for help!! • Reasonable and practical requests • If items seems questionable, explain and provide information • Reserve locations • Auxiliary services • Ask for cost • Plan events out early on!