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APS Board Meeting Proposal for New HR Structure to Support HR Transformation Initiative

APS Board Meeting Proposal for New HR Structure to Support HR Transformation Initiative. May 6, 2013. Project THRIVE Goals and Objectives Achieving HR Excellence and Transforming APS.

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APS Board Meeting Proposal for New HR Structure to Support HR Transformation Initiative

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  1. APS Board MeetingProposal for New HR Structure to Support HR Transformation Initiative May 6, 2013

  2. Project THRIVE Goals and ObjectivesAchieving HR Excellence and Transforming APS The district views this Human Capital project as the primary vehicle to refocus our Human Resources organization to deliver services that are operationally sound and, even more importantly, completely aligned with the organization’s strategic objectives and the needs of the core business which is effective instruction. The district wishes to develop a best-in-class Human Resources organization that supports its mission by transcending transactional proficiency and adopting supportive, strategic Human Resources activities as outlined below.

  3. New HR Operating Model Guiding Principles to Align Strategic Priorities • Organize and redesign all elements of HR with customer focus at the forefront • Reduce HR administration tasks for C&I leadership • Standardize, simplify, and automate (where possible) HR processes to drive efficiency • Clearly define roles and responsibilities to drive ownership • Create areas of subject matter expertise to support key HR programs and needs • Develop HR capability that can/will proactively consult with principals and line managers regarding workforce effectiveness • Align HR policies & practices to better meet APS strategic objectives • Develop talent in the HR organization that can sustain the new HR organization capabilities

  4. Recommended HR Organization Structure HR Leadership Chief Human Resources Officer Executive Director HR Operations Executive Director Strategic HR Services Executive Director Centers of Expertise Administrative Assistant Pool 4 FTE = Proposed for 2013

  5. Recommended HR Organization Structure Strategic HR Services Executive Director Strategic HR Services Strategic HR Director South Region 1 FTE Strategic HR Director West Region 1 FTE Strategic HR Director Operations 1 FTE Strategic HR Director East Region 1 FTE Strategic HR Director North Region 1 FTE = Proposed for 2013

  6. Recommended HR Organization Structure Centers of Expertise Executive Director Centers of Expertise 2013 - 2014 Instructional Only* Employee Relations Manager 1 FTE Performance Management & Compensation Director 1 FTE Talent Director (Director, Teacher Quality) 1 FTE Employee Relations Officer 1 FTE Compensation Manager 1 FTE Talent Acquisition Manager 1 FTE Talent Development Program Analyst 1 FTE Trainer 1 FTE Teacher Effectiveness Program Administrator 1 FTE Principal/Leader Effectiveness Program Administrator 1 FTE Classification Specialist 1 FTE Principal Mentor 4 FTE Instructional Mentor 5 FTE Sourcing Analyst 2 FTE Dotted line to HR for 2013/2014 Teacher Performance Analyst 3 FTE Recruitment Quality & Measurement Analyst 2 FTE Talent Acquisition Program Analyst (Lead Induction Specialist) 1 FTE = Proposed for 2013 – 2014 = Proposed for 2013-2014. Grant funded, expires 9/2014 = Deferred until 2014 – 2015, currently Grant funded, expires 9/2014 * In school year 2014 – 2015, the roles will be expanded to include talent development for non-instructional staff. = Deferred until 2014 - 2015

  7. Recommended HR Organization Structure HR Operations Executive Director HR Operations Benefits & Risk Director 1 FTE Recruitment Operations Manager 1 FTE HR Technology Manager 1 FTE Call Center Operations Manager 1 FTE HR Process & Content Manager 1 FTE Employee Benefits Manager 1 FTE Absence Management Manager 1 FTE Workers Comp / Unemployment Manager 1 FTE Risk Management Administrator 1 FTE Onboarding Specialist 3 FTE Customer Service Representative 3 FTE Absence Management Specialist 2 FTE Workers Comp / Unemployment Specialist 2 FTE Retirement Benefits Specialist 1 FTE Teacher Credentialing Specialist 2 FTE Records Management Specialist 4 FTE Health Benefits Specialist 2 FTE Applicant Tracking System Analyst 1 FTE Substitute Services Specialist 1 FTE = Proposed for 2013

  8. Funding Model*Reduced Cost and Improved Service The current spent on HR Work is approximately $6.7M. Proposed spend for FY 2014, is approximately $6.3M, which is a 6% decrease from current state, and accommodates the proposed September 2013 reorganization, as well as improved HR service delivery. Proposed spend for FY 2015, is approximately $6.6M, which is still less than current state, aligns all HR Work in the HR Function, and further enables HR strategic objectives. * All salaries have been loaded 33% to accommodate benefits, and other allocated costs.

  9. HR Transformation Implementation3 Phases of Organizational Alignment • Select and fill positions within the new structure for the 2013-2014 school year (September 2013) • Implement all HR functions and enable talent in new roles • Launch 3 pillars of new structure • Complete the selection of remaining positions within the new structure (July 2014) • Complete Assessment • Design Human Resources Operational model • Recommend new Human Resources organizational structure

  10. HR TransformationBenefits Realization for Atlanta Public Schools

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