Presentation Transcript

1. Campus Operations Job Family StudyNew Structure and ImplementationEmployee Information SessionJanuary 2014
2. Agenda Job Family Project Overview New Classification and Salary Structures Implementation Timelines Movement Between Employee Groups Benefit Impact Change Management Q&A
3. Job Family Study Overview University-wide initiative Aligned with University’s vision and Operational Excellence Redesigning the classification system to support clear, consistent, and meaningful career paths Working in partnership with Sibson Consulting Civil Service and P&A positions on all five campuses 18 total job families; six are complete
4. Job Family Study Overview continued Approximately 10,500 employees Scheduled to be complete in January 2015 (16 months total) Collaborative approach focused on communication and consensus-building
5. Specific Job Family Work Steps and Timing 1 2 3 4 5 6 7 8
6. Job Family Collaboration
7. Job Family Collaboration continued
8. Job Family Collaboration continued
9. Colleges and Administrative Units Represented Housing and Residential Life Parking and Transportation Services Landscape Arboretum Classroom Management Building Codes Division University Dining Services Printing Services Fleet Services University Stores University Services Student Unions/Activities Human Resources Facilities Management Auxiliary Services Environmental Health and Safety UMD Facilities Management UMD Finance and Operations UMD Student Life Dentistry
10. How Jobs are Mapped to the Structure Role Requirements Accountability Education and Experience Management Experience Technical Capabilities Industry Knowledge Planning Horizon Influence on Institution Scope of Measurable Effect Problems Solved Operational Activity Decision-making Authority Operational Knowledge
11. $ $$$ 10 9 8 7 6 5 4 3 2 1 Steps to Develop a Structure Job Descriptions Market Pricing Salary Structure
12. Salary Structure Design Reviewed salary survey reports from industry leaders (CUPA, EduComp, Kenexa, Mercer, QualComp, Towers Watson) Factors Considered Institutions in CIC group (higher education) Minneapolis metro area (for-profit and not-for-profit companies & government) If specific cuts not available, looked at broader regionalor national data
13. Two Campus Operations Structures Food service Bookstore management Police supervisory Custodial supervisors Real estate Events management Facilities operations Number of employees: 359 Campus Operations and Protection Campus Planning, Engineering and Safety Architect Building inspection Engineering Environmental health & safety Environmental compliance Planning Number of employees: 171
14. University Structure Labor Represented Positions (not included in study)
15. Campus Operations and Protection Structure Labor Represented Positions (not included in study)
16. Campus Operations and Protection Structure
17. Campus Planning, Engineering, and Safety Structure Labor Represented Positions (not included in study)
18. Campus Planning, Engineering, and Safety Structure
19. Implementation Key Dates and Events Jan 17 Employees receive individual mapping Appeal period begins Jan22&23—Information sessions for employees Jan27—Information session for supervisors Feb 7 Employee deadline for appeals Employee deadline to designate employee group preference, if applicable Feb20—Notification of appeal results Feb24—Effective date of new job family structure
20. Implementation ProcessFor Employees Changing Employee Groups Most employees will have the option to stay in their current employee groups. Exceptions are: Non-exempt positions will move to Civil Service Labor represented positions will move accordingly Incumbents in P&A positions are required to have a Bachelor’s degree. Exception: Employees newly mapped to a P&A position may be granted an exception by the VP of Human Resources. See your unit HR Lead for assistance.
21. Appeal Process Employee discusses classification result concerns with their supervisor If the supervisor, in discussion with their unit HR Office, supports an appeal, the employee submits the appeal form (with required supporting documentation and supervisor signature) to their unit HR office Unit HR Office will review and submit the appeal information by the deadline of February 7 Appeal results will be communicated February 20 Appeal process information found at z.umn.edu/jobfamilies
22. Impact on Employee Salary Most employees will see no impact on salary A small number are below the minimum or above the maximum salary range for their classification For those below range minimum: Salary will be brought up to the range minimum effective February 24, 2014 For those above the range maximum: Salary will be frozen for three years or until the range catches up to the salary. If still above the range after 3 years, salary will be adjusted to the top of the range.
23. Impacts on Employee Benefits Staff changing employee groups may have employee benefits changes. OHR staff are available to assist these employees in reviewing changes and options. Handout information is available today and is also available on the web site.
24. Campus Operations and Protection Job Family Study Results Total number of positions mapped:485 reviewed Distribution by employee group Civil Service: 292 P&A: 191 Labor Represented: 2 Distribution by type of moves Civil Service to Civil Service: 269 Civil Service to P&A: 112 P&A to Civil Service: 22 P&A to P&A: 79 Civil Service to Labor Represented: 2
25. Campus Operations and Protection Job Family Study Results (cont’d) Impact on Salary No impact: 452 Below the range minimum: 18 Above the range maximum: 15
26. Additional Information Project Website with Q&A z.umn.edu/jobfamilies Civil Service Employee Rules http://www1.umn.edu/ohr/policies/governing/civilrules/. Administrative Policy for Appointments of Academic Professional and Administrative Employees http://www.policy.umn.edu/Policies/hr/Hiring/APPOINTPA.html Employee Benefits website http://www1.umn.edu/ohr/benefits/index.html Contact Unit Human Resourcesor call 4-UOHR (612-624-8647)
27. Employee Benefits Resources Employee Benefits: www.umn.edu/ohr/benefits Academic Disability Program: www.umn.edu/ohr/benefits/disability/academic/index.html Vacation and Leave: www.umn.edu/ohr/benefits/leaves/vacation/index.html Minnesota State Retirement Plan: www.msrs.state.mn.usor www.umn.edu/ohr/benefits/events/index.html#msrs Faculty Retirement Plan (P&A): www.umn.edu/ohr/benefits/retiresave/frp/index.html Questions? Contact Employee Benefits at 4-UOHR (612-624-8647) or benefits@umn.edu
28. Thank you!Questions?