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MyFloridaMarketPlace CRB Meeting MFMP 2.0 Upgrade Status March 29, 2007

MyFloridaMarketPlace CRB Meeting MFMP 2.0 Upgrade Status March 29, 2007. Agenda Review. Summary status of upgrade Review Project lifecycle review with highlights Review upgrade timeline MFMP 2.0 Go/No go Decision Point Summary MFMP 2.0-Aspire Project Schedule Synchronization

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MyFloridaMarketPlace CRB Meeting MFMP 2.0 Upgrade Status March 29, 2007

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  1. MyFloridaMarketPlace CRB Meeting MFMP 2.0 Upgrade Status March 29, 2007

  2. Agenda Review • Summary status of upgrade • Review Project lifecycle review with highlights • Review upgrade timeline • MFMP 2.0 Go/No go Decision Point Summary • MFMP 2.0-Aspire Project Schedule Synchronization • Training Review • Testing results • Performance Testing • Migration Process • Overview of MFMP 2.0 migration weekend • Closing

  3. MFMP 2.0 Upgrade – Plan Status Technical Infrastructure Plan Design Build Test Train Deploy Build 4/2/07

  4. MFMP 2.0 Upgrade – Plan Dates

  5. MFMP 2.0 Upgrade “Go/No Go” Decision Points Go/No go decision points per the Upgrade Plan established Sept. ’06 and finalized in Oct. ’06: • Can we synchronize schedules for Aspire go-live and MFMP 2.0 upgrade? – (target decision date 1/19/07) • Do the MFMP 2.0 Training Plan and User Acceptance testing results support moving forward with the upgrade (target decision date 3/12/07)? • Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2.0 (target decision date 3/29/07)?

  6. MFMP 2.0 Upgrade “Go/No Go” Decision Point #1 Can we synchronize schedules for Aspire go-live and MFMP 2.0 upgrade? • Decision target date 1/19/07 • Late December announcement Aspire schedule no longer viable • MFMP 2.0 go/no go decision = GO!

  7. MFMP 2.0 Upgrade “Go/No Go” Decision Point #2 Do the MFMP 2.0 Training Plan and User Acceptance testing results support moving forward with the upgrade? • Decision target date 3/12/07 • Training plan supports broad base of agency personnel covering the differences between current version and MFMP 2.0 • results on following pages • User (Functional) Acceptance testing meets exit criteria • results on following pages

  8. MFMP 2.0 Upgrade “Go/No Go” Decision Point #2 - Training • MFMP 2.0 Training • Total of 1925 people trained for the upgrade (as of 3/27/07) • 877 core purchasing and finance specialists trained in 26 agencies • 40 sessions in 10 days of requester training @ 5 locations • 963 requesters trained – number expected to exceed 1,000 • 59 System Administrators trained & 26 acceptance testers • 26 acceptance testers trained • Overall training satisfaction rating is Good+ • The total number of people trained directly by MFMP Project is nearly double the number trained for the initial implementation MFMP 2.0 go/no go decision - Training= GO!

  9. MFMP 2.0 Upgrade “Go/No Go” Decision Point #2 – Functional Acceptance Exit Criteria MFMP 2.0 go/no go decision - UAT = GO!

  10. MFMP 2.0 Upgrade “Go/No Go” Decision Point #3 Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2.0? • Decision target date 3/29/07 • MFMP 2.0 performance testing meets exit criteria • results on following pages • Upgrade migration is accurate and can be completed in the time available • results on following pages

  11. MFMP 2.0 Upgrade “Go/No Go” Decision Point #3 –Performance Testing Summary • Performance Testing • Exit criteria established from historical performance based on the highest productive day over the last Fiscal Year MFMP 2.0 go/no go decision - Performance = GO!

  12. MFMP 2.0 Upgrade “Go/No Go” Decision Point #3 – Migration Test Run Summary • Migration Test Runs (“Dress Rehearsals”) • Five test runs were completed • 3 mock conversions: all programs and verifications to convert the data run to capture initial timings and validate data • 2 full dress rehearsals: full-scale practice runs for the implementation • Results: Starting the migration processes at 6:00 PM Thursday, 3/29 we expect to complete the entire cut-over by 8:00 PM Sunday. • Data verification • Control count totals: verifies the same number of records into the conversion process come out of the process • Run reports before migration on current version and same reports after migration on MFMP 2.0 then compare MFMP 2.0 go/no go decision - Migration = GO!

  13. MFMP 2.0 Upgrade “Go/No Go” Decision Summary MFMP 2.0 go/no go decision = GO!

  14. MFMP 2.0 Implementation Planning • MFMP 2.0 implementation/contingency planning • Readiness checklist • Communication sent on 2/20 to Agency Purchasing and F&A Liaisons • Posted to the toolkit: MFMP 2.0/Deployment section • Communication approach • Updates during the conversion weekend will be provided via 1-866-352-3776 • Emails will be sent at the completion of tasks below in bold green font • MFMP Customer Service Desk will be available 4/2-4/6 from 7:00 AM to 7:00 PM • Overview of migration weekend • 3/29 6:00 PM: Current MFMP shutdown • 3/29 6:00 PM – 3/30 4:00 AM: Final MFMP 1.0 processing & close-out • 3/30 2:00 AM – 3/31 10:30 PM: MFMP 2.0 conversion • 3/31 10:30 PM – 4/1 11:30 AM: MFMP 2.0 environment configuration/Group & Role conversion • 4/1 11:30 AM – 4/1 4:00 PM: MFMP 2.0 application verification • 4/1 5:00 PM: Final production release decision • 4/1 5:30 PM – 4/1 10:00 PM: Production configuration • 4/1 10:00 PM – 4/2 7:00 AM: Production batch cycles • MFMP 2.0 available 7:00 AM Monday, 4/2/07

  15. Contingency Planning – Our Plan B! • Contingency Plans – only if needed • Monday, 4/2 will be used for the implementation of MFMP 2.0 • Project Team management will make decision no later than 4/1 5:00 PM • Email communications will be sent to Purchasing Directors and Finance & Accounting Directors regarding execution of back up plan • BuyerHelp voice response system will be updated • Only if necessary, we will move the go-live date for MFMP 2.0 • 4/9/2007 • Operations would continue on current version • Same transition weekend approach applies – down Thurs after business day and until Monday 4/9/07

  16. What’s Next? • Any closing discussion 0 business days until MFMP 2.0! Thank you!

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