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Submitting the Preliminary Approval Form [PAF] and the Technical Meeting Request Form [TMRF]. Maritza Nichols Budget Coordinator nichols@hq.acm.org 1-212-626-0604 (direct) 1-212-302-5826 (fax).
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Submitting the Preliminary Approval Form [PAF] and the Technical Meeting Request Form [TMRF] Maritza Nichols Budget Coordinator nichols@hq.acm.org 1-212-626-0604 (direct) 1-212-302-5826 (fax)
Preliminary Approval Form [PAF]Link: http://www.acm.org/sigs/volunteer_resources/conference_manual/prelimin The PAF is the first form that organizers fill out for annual events and is also the first step on having a very successful event. (Note: New Events requesting sponsorship from ACM can not fill out this form. They must submit the entire TMRF) • The PAF is now submitted online for ACM to review and forward to the Sponsoring SIG(s) Leadership for endorsement. Guidelines: • Must be an ACM/SIG sponsored or co-sponsored event that is part of an annual or biennial event series. • Must be submitted at least 18 to 24 months prior to the start of the event. • A valid ACM or SIG Membership Number (s) must be provided for the General Chair and Treasurer. Following submission of the Preliminary Approval Form [PAF]: • The organizer will receive a confirmation email upon submission. • The information from the PAF will be forwarded to the appropriate SIG volunteer leadership for their review and endorsement. If the Preliminary Approval Form [PAF] is endorsed by the SIG Leadership: • ACM will inform the Event Organizer of the endorsement via email, organizer may then distribute the Call for Papers for the event. The event will appear in the Calendar Section of the Communication of the ACM [CACM] as well as the ACM on-line calendar. Hotel Contracts may be processed and executed.
Technical Meeting Request Form (TMRF)Link: http://www.acm.org/sigs/volunteer_resources/conference_manual/sponstmrfpage • Why are organizers requested to fill out the TMRF? • The overall purpose of the TMRF is to collect the information that is necessary to evaluate the event being proposed for ACM/SIG approval. Also to evaluate both the technical merit and financial plans for the event. • The TMRF is a tool to help you identify potential revenue and expenses associated with the event you are planning. • It is critical to complete the entire document and await approval prior to spending funds and executing contracts. • All TMRFs submitted are officially approved by the ACM/SIG volunteer leaders.
Technical Meeting Request Form (TMRF)Link: http://www.acm.org/sigs/volunteer_resources/conference_manual/sponstmrfpage • The TMRF should be considered a living document and should be referred to regularly by all committee members throughout the planning process. • All rights to the event series, including the name, are the property of and belong to ACM. • This form is now submitted online. The TMRF should be submitted preferably 12 to 16 months prior to the event start date.
Technical Meeting Request Form (TMRF)Link: http://www.acm.org/sigs/volunteer_resources/conference_manual/sponstmrfpage • The TMRF contains three sections: • TMRF Section I – Event Information • TMRF Section II - Budget Spreadsheet Excel Organizers may choose between two spreadsheets. The Standard Budget In order to use this budget spreadsheet, your event must meet the following criteria: Events that are Sponsored by ACM/SIGs or Co-Sponsored with another Non-Profit Organization Events that have opted for an ACM Internal Bank Account or an Outside Bank Account The Simplified Budget Spreadsheet In order to use this budget spreadsheet, your event must meet the following criteria: Events that are 100% sponsored by ACM/SIGs Events that do not have Tutorials or Workshops Events that have opted for an ACM Internal Bank Account Events that have opted to use Reg-Online • TMRF Section III – Statement of Understanding and the Budget Rationale (Revenue / Expense Assumptions)
