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Consolidating IT Structure Across Agencies

Consolidating IT Structure Across Agencies. Monday, October 29, 2012 Facilitator: Jim Campbell (SST) Panelists: John Kraman, Oklahoma Department of Education Steve Snow, North Dakota Department of Education. North Dakota. North Dakota. K-12 Centralized Data Systems

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Consolidating IT Structure Across Agencies

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  1. Consolidating IT Structure Across Agencies • Monday, October 29, 2012 • Facilitator: Jim Campbell (SST) • Panelists: • John Kraman, Oklahoma Department of Education • Steve Snow, North Dakota Department of Education

  2. North Dakota

  3. North Dakota K-12 Centralized Data Systems Legislative study in the late ‘90s due to skyrocketing cost of server hosting Opposition from mid-sized agencies State mandate (2001 session) that ITD would host servers No state agreements between agencies

  4. North Dakota K-12 Centralized Data Systems Challenges • Change the way of thinking, let go of ownership Benefits • Better ‘care and feeding’ of servers • Cheaper • Improved services to state as a whole • Neutral ‘third party’ for research (SLDS link)

  5. Oklahoma

  6. Oklahoma Oklahoma’s IT Consolidation: Upon taking office, Governor Mary Fallinobserved that many state government agencies were outdated “eight-track bureaucracies in an iPod world.”* Gov. Fallin signed HB 1304 on May 24, 2011 – to reform and consolidate the information technology structure, operations and purchasing procedures of the state. * “‘Find a way forward’: Jobs, economy top Fallin’s list of priorities” by M. Scott Carter , The Journal Record, February 7, 2011 [http://journalrecord.com/2011/02/07/%E2%80%98find-a-way-forward%E2%80%99-capitol/]

  7. Oklahoma The Oklahoma State Department of Education (OSDE) was the first state agency to consolidate IT with the Office of State Finance (OSF) – now the Office of Management and Enterprise Services (OMES). • Consolidation began on July 1, 2011 • The Service Level Agreement between OSDE and OMES was executed on June 26, 2012 • Governance bi-laws to be signed in October 2012

  8. Oklahoma SDE’s “Wave” (July 2011)

  9. Consolidation and OSDE’s Budget

  10. Need for Data Governance Beyond a change in the posture of the OSDE – from hoarding data to reporting data – consolidation has required that the OSDE: Define and coordinate data/IT projects Define value for data/IT projects Clarify roles and responsibilities Implement a comprehensive and systematic process from concept to implementation Track data/IT projects with accountability Connect OSDE data/IT projects with P-20W

  11. Contacts & Additional Resources Contact information: Steve Snow fsnow@nd.gov John Kramanjohn.kraman@sde.ok.gov Jim Campbell jim.campbell@sst-slds.org

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