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August 2010 Rules Education

August 2010 Rules Education. Athletics Compliance. Agenda. FAR (K. Carey/D. Schecter/L. Williams) Division of Labor (Betsy) APR/Academics (Susan) Eligibility for Practice/Competition (John) Institutional Responsibility (Betsy) Books/Scholarship Checks (David) Academic Issues (Susan)

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August 2010 Rules Education

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  1. August 2010 Rules Education Athletics Compliance

  2. Agenda • FAR (K. Carey/D. Schecter/L. Williams) • Division of Labor (Betsy) • APR/Academics (Susan) • Eligibility for Practice/Competition (John) • Institutional Responsibility (Betsy) • Books/Scholarship Checks (David) • Academic Issues (Susan) • Recruiting/Official Visits (Roland) • COC/SAAP/SAAC/Avante (Betsy) • New Rules Effective 8-1-10 (John) • Roster Management(Betsy) • Reminders

  3. Head Coach APR • New NCAA public portfolio • Compiles annual rates • Every year as head coach at each school • Compares to D1 avg for the sport that year • Shows dates of employment • Highlights transition years (Aug – July year)

  4. Head Coach APR • In 1st year: only FB, M/WBB, BA, WTO/TI • Next year all D-I head coaches • (Coach confirms employment dates) • Transparency and accountability • Recruiting possibilities • Searchable database via NCAA.org

  5. Admissions • Are we done yet? • Campus averages • HS gpa = 3.3 • SAT (math) = 479 • SAT (read) = 466 • Special Admits = 21% of incoming SAs Fall10

  6. Class Schedules • Monday Aug 9th—unit limit lifted • SAs can add ATHL units • Holds are off Mon thru Tues • SAS will register all incomings • THERE ARE (virtually) NO OPEN SEATS • SAs should expect to stay in their current schedule • Instructors likely to drop no-shows fast • SAS will provide new sched’s to you tomorrow

  7. Mid-year Admits • Campus open to mid-year enrollees ONLY IF: • Returning Upper Division transfers • Were previously here and have completed 60 units, etc • Upper Division Transfers • ONLY if all requirements were met by end of Sum. 2010 • Graduate and Credential students • Application deadline August 31 • Sp 2011 remains closed to Freshmen and Lower Division Transfers

  8. Prospect Screening • System is finalized! • Prospect form moves: Coach SAS  CC  (Sport Supervisor?)  Campus for coding • Coach to confirm moving fwd at each step • Asst AD—SAS to confirm prospect list throughout year • CC to provide regular updates re: admit and NCAA • Prospect Form MUST come with ALL doc’s • See “What to look for on a transcript” • ALL TRANSCRIPTS GO TO SAS ADVISORS ALWAYS (no exceptions. ever. really. none)

  9. To Be Certified For Practice • Admitted, full-time student • Final “yes” in Clearinghouse or pending • Compliance Eligibility Meeting Completed • All required NCAA, WAC, CSUF forms signed • Pass Physical/Cleared by Medical Staff • Official transcripts all turned in and evaluated if student is a transfer • Cleared for practice by compliance office.

  10. To Be Certified For Competition • All requirements for practice have been met • Admitted, full-time student • Certified as eligible to compete by Faculty Athletics Representative and compliance office (PTD satisfied or initial eligibility certified by Clearinghouse) • Major declared if in fifth semester or later

  11. Institutional Responsibility • Budgetary Issues have caused institution to reduce enrollment to the level that is funded by the CSU (reminder that cost of tuition at CSU does not cover cost of education) • In discussions on how to reduce enrollment • Fewer enrollment standard exceptions • Remediation may eventually be phased out for now policies that were not enforced will be • Midyear enrollment…no • More firm deadlines • Number of repeats; withdrawals will be limited

  12. Institutional Responsibility • Athletics needs to revisit exceptions that we need versus exceptions that are necessary as a result of our inefficiencies: • EX: • presently still have PSAs not through admissions(cannot register until admitted) • presently there are still many unused scholarships, NLI deadline was August 1, any permanent adjustments for underclassmen or one-time adjustments for seniors should have been requested by now • Have international PSAs arriving after international orientation; a required item • Hopefully we do not have SAs who need to change majors or declare a major for eligibility…must be done prior to first day of classes • Transcripts from other institutions needed for credit for summer courses or for transfer entry…..are MIA Reminder that some offices in athletics have fewer staff members and we have corporation furloughs.

  13. BOOK RETURN!! RETURN ALL SUMMER BOOKS By 5pm on Thursday, Aug 12th!!! ~David

  14. Scholarship Checks • First check will be available on August 23rd. (1st Day of school) • The next check will be available on October 1st. • Pick up checks in the Kennel Bookstore.

  15. Class Absence Policy • No student can be penalized for missing class for University-sponsored event • IF… • Provides notice during first 2 weeks of term • Reminds Instructor immediately prior • Turns in work when INSTRUCTOR deems appropriate

  16. Best Practices • Travel Letters go out first week • Talk to instr before each trip (email as last resort) • “I’m going to be gone on Friday. I know we have a test. When should I take it instead or what else should I do?” • Be ready with things early if no prior arrangement • Set up office hour visit to go over whole schedule…GET DATES IN WRITING! • See SAS if feel like being penalized (ASAP)

  17. 2011-12 Recruits • Hold Prospect Forms till after Labor Day • Let us get year started!! • UNLESS official visit Sept 4 • RAC Open House • Sat 11 – 12??

  18. Graduation Meeting • MONDAY Aug 23 • Josephine theater • 6pm – about 30 minutes • Graduation info, deadlines, etc. • PLEASE GET THE WORD OUT! Anyone graduating this fall, spring, or summer—post-els, medicals, etc

  19. Mentors • Continuing program • Aimed at hard working Soph’s • Must “show up” • Min gpa 2.3 (may be flexible) • Typically 1 semester • SA may request 2nd semester • Orientation for mentees-- 8/30 6pm RAC • PLEASE BE ON TIME

  20. Transfer Orientation • Transition from JC  4-yr • “I already know…” • Immediate gpa requirement for eligibility • Weekly mtg w/mentor • 4 mtgs before progress checks • Then determine whether to continue • (SAS, SA, coach, intern) • Orientation mtg Sun 8/30 6:30 (after mentees)

  21. Study Table • Orientation Mon 8/30 6pm Josephine • Coach or Asst Coach present • RAC hours • Mon – Thurs 8am to 9pm • Fri 8am to 5pm • Sun 4:30 – 8:30 • Drop-In Tutoring M – Th 6 - 8 • Hrs req’d 2nd week of term through Dead Days • 1st week RAC open 8-5 no hrs req’d

  22. Study Table • Aug 23rd – 27th • No hours required • Building Open 8-5pm • Aug 30th • Study Table required hours start • Study Table Orientation • 6PM • Josephine Theater

  23. Upcoming dates: • Classes begin— 8/23 • Travel letters go out during first week • Academic Orientation mtgs w/each team MEETINGS FOR… • 10-11 Graduates—8/23 6:00pm Josephine • Post-Els—8/24 4:00pm RAC • Mentees—8/29 6:00pm—SHARP!! RAC • Transfers—8/29 6:30pm—SHARP!! RAC • Study Table—8/30 6:00pm Josephine

  24. 2010-11 Recruiting • Please start turning in Prospect forms with 6th semester transcripts to academic advisors • Please see your 2010-11 recruit lists in CAi and check for accuracy • Please advise recruits to familiarize themselves with Eligibility Center

  25. Official Visits • Prior to an official visit, the following documents must be turned into compliance/academic services: • Prospect Form • Transcripts • Test scores • Reminder: • Prospects must be registered with the NCAA Eligibility Center and be placed on the IRL for the team hosting the visit. • Prospects must have started their senior year in HS before they can make an official visit

  26. Official Visits • Paperwork pre-visit: Compliance • Official Visit Application/Requisition • 48-hour itinerary of what is scheduled to happen (24hr before visit). • Include Academic component of visits (counselors, outreach, or Senior Administration) • Consider scheduling physicals/x-rays with trainers/medical in order to rule out pre-existing injuries. • Paperwork post-visit: • Student host form • Any updates to the pre-visit itinerary that occurred during the visit (i.e.departure/arrival time changes)

  27. New Phone Call Legislation • Allows for unlimited calls to prospective student-athletes during a contact period in the following sports: Baseball Track/Cross Country Lacrosse Softball Volleyball Basketball

  28. Cont. • Please record first call to prospect during a contact period in Cai

  29. Things To Research If Choosing Correspondence Course A PSA should choose a school or program that: 1. Offers courses that are four yr college preparatory 2. Requires regular and ongoing student/teacher interaction—this may include emails 3.Icludes instruction, not just student working on his/her own

  30. Cont. 4. Have certified and qualified teachers 5. Uses a combination of assessments including assignments, quizzes, papers, exams and virtual classroom participation 6. Requires the student to complete the class in its entirety 7. Uses security measures 8. Uses certified proctors

  31. Other Options for Deficiencies • Full class schedule • Night school • Local Junior College Classes (must be 100 level or higher)

  32. CODE OF CONDUCT • Better year…..yet always know that some issues will happen..need to be handled consistently • Need to keep an eye on prescription drug use and academic fraud • Remember that coach defers to Code of Conduct committee for initial penalty, sport may have(in writing) more restrictive policies..also AD can suspend immediately if enough information available that felony occurred • Remember that all department employees have an obligation to immediately notify administration of violations of the code of conduct

  33. Drug Testing/SAAP • 877 Screens this past year includes • Initial screening of all new SAs • Random Steroid Screens • Required Monthly Testing • 10% Random Monthly Testing • Testing for Teams going to Post Season 13 Positives; 6 for THC, 3 for ADHD(all documented), 1 Opiates (not documented), 1 Benzoid (not documented) Positive for Alcohol handled through conduct committee Concern regarding synthetic marijuana

  34. AVANTE • There were approximately 62 referrals to AVANTE which resulted in 228 authorized visits ( 12 of the referrals were ongoing from the previous year) • Of the 50 new referrals: • 23 referrals were for substance abuse; • 23 were for emotional/behavioral issues • 3 were for stress management • 1 was for marital or family issues • 12 of the SAs self-referred….. • Be aware that the first few weeks of school are a stressful time especially for our new SAs • SAs can access AVANTE on their own or through Elise Kramer SAAP Manager or other athletic trainers….All of you should have AVANTE contact materials

  35. SAAC • Executive Board has been meeting • Focus: communication and • Bulldog Bowl • Outreach to other teams/campus • Community Service • SA Events • Support for Educational Programs • Academics • Athletics • Please support your representatives and the events……

  36. WELCOME BACK EVENT • SA Welcome Back Bar B Q— 8/22 6:30 O’Neil Park • Coaches involvement through Grill-Off • Depending on Time..may have you introduce new SAs • Two Sponsors involved… • MeatMarket • SA Food for BarBQ • Southwest Wine and Spirits…. • Bulldog Bowl • Grill Off • Alcohol Programming • Etiquette Dinner and Career Panel Hope to have fun event….plan for 1 to ½ hours….

  37. New Rules for August 2010 • 13.02.5.4.2-Allows unofficial visit during dead period if they’ve signed an NLI • 13.1.1.3 4-4 transfer appeals • 13.1.1.3.2.1 Religious Mission rule change • 13.1.3.1.1; 13.1.3.1.3; 13.1.3.1.4-Allows Baseball, WBK, MBK, Track, WLAX, SB, VB unlimited calls to PSA’s during a Contact Period • 13.1.3.3.1.1 Unlimited calls to PSA and guardian during visit and transportation

  38. New Rules Cont. • 13.6.4.1 and 13.6.4.1.2-Defines 48 hour period of official visit, disallows lodging for guardian of PSA prior to 48 hour period • 13.9.2.2-Written offers of aid not given to PSA until after August 1 prior to PSA’s senior year • 13.11.1.3-Limits competition against high school aged PSA’s • 13.14.3-Clarifies subscriptions to recruiting services • All recruiting calendars back of chapter 13

  39. Roster Management #s • OCR # is active participants on squad list the day before first competition • If number is not at target on OCR count date, coach to provide in writing mitigating reasons. Must be defendable. Also will have to make later adjustments for scholarship athletes added and those added in time to participate in contests • Subcommittee for Minority and GE Equity has asked that I do a 2 week count and a May count also…to assure our participant numbers are actual participants who receive coaching, etc…

  40. 09-10 REPORT Numbers

  41. Athletic Scholarship Ratio: Unduplicated Student-Athlete Ratio 08-09 Estimate/ ACTUAL *Scholarship%-unduplicated% ^OCR recommendation <1%

  42. Athletic Scholarship Ratio: Unduplicated Student-Athlete Ratio 09-10 Estimate/actual *Scholarship%-unduplicated% ^OCR recommendation <1%

  43. Athletic Scholarship Ratio: Unduplicated Student-Athlete Ratio 10-11 Estimate *Scholarship%-unduplicated% ^OCR recommendation <1%

  44. Reminder • Eligibility/compliance meetings for student-athletes are Sunday, August 22. • At least one member of your coaching staff is required to attend with your team. • Next meeting September 14th

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