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WORK CONTRACTS International Open Tender (5.3) € 5 MEuro ≤ Works Budget

WORK CONTRACTS International Open Tender (5.3) € 5 MEuro ≤ Works Budget. http://europa.eu.int/comm/europeaid/tender/gestion/index_en.htm. STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1). Publication of a Contract Forecast on Internet, in OJEC, and any other media as appropriate

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WORK CONTRACTS International Open Tender (5.3) € 5 MEuro ≤ Works Budget

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  1. WORK CONTRACTSInternational Open Tender (5.3)€ 5 MEuro ≤ Works Budget http://europa.eu.int/comm/europeaid/tender/gestion/index_en.htm

  2. STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1) • Publication of aContract Forecaston Internet, in OJEC, and any other media as appropriate • Publication of theProcurement Noticeon Internet, in OJEC, and any other media as appropriate

  3. STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1) • DraftingtheTender Dossier • Despatchof Tender Dossier to would-be tenderers • Organisea clarification meeting and/or a site visit (if appropriate) • Receiving, registering and storingtenders

  4. STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1) • Organisation and chairingof tender evaluation sessions, including: preparatory meeting, tender Opening Session, technical evaluation and financial evaluation • DraftingtheEvaluation Report • Preparationof the Contract • Notificationof the successful Tenderer • Signatureof the contract • Publicising the awardof the Contract.

  5. Duration of publicity incl. forecast = 135 days Contract forecast to EC for translation 15 days Proc. Notice to EC 15 days Procurement Notice 90 days Contr. forecast 30 days Contract Forecast published Procure. Notice published Deadline for submission min 30 days min 90 days International Open Tender DEADLINE FOR SUBMISSION OF APPLICATIONS

  6. Year 1 Year 2 Year 3 Year 4 Year 5 Feasibility + ToRs Pre-Feasibility FM signature FM Duration Payments (Disbursement) Contracting deadline 30 days prior to disbursement period end, for checking documents and make final payments Duration of financing contract Cycle of Project & Financing 30 days Contract signature

  7. CONTRACT FORECAST (5.3.1.1)(Annex D01) • Sets out thespecific characteristicsof the planned tender procedure • Must be published(in OJEC, Internet and any other appropriate media) as soon as possible after decision approving the programme for work contracts • Must give abrief indicationof thesubject, contentof the contracts concerned

  8. PROCUREMENT NOTICE (5.3.1.2)(Annex D03) • Must be published (in OJEC, Internet and any other appropriate media) not earlier than 30 days after the publication of the Contract Forecast • Must identify clearly,precisely, and completelythe subjectof the project and who the Contracting Authority is

  9. TENDER DOSSIER (5.3.2) • Instructions to Tenderers • Draft contract and annexes • Tender submission format

  10. 1. INSTRUCTIONS • Type of contract • Selection and Award Criteria • The Evaluation Grids (yes/no format) • Variants ? • Subcontracting ? • Currency • Format for Tender guarantee

  11. 2. DRAFT CONTRACT AND ANNEXES • Form as per Annex D4 • Special Conditions • Technical Annexes (including TS and timetable) • General Conditions • Format to be used for Guarantees • Any additional information • Fixed or revisable Price (Yellow/Red FIDIC)

  12. 3. SUBMISSION FORMAT • A single sealed envelope or package • Variant solutions – if allowed

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