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SWAN Committee of the Whole Presented by Aaron Skog, SWAN Executive Director July 9, 2013. Update on Activities. Topics. ALA Conference Debrief RAILS Consortia Committee IT Network Survey – What’s Next? ILS Committee Update RFP consultant meeting RFP conduct Millennium R2011 Upgrade
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SWAN Committee of the Whole Presented by Aaron Skog, SWAN Executive Director July 9, 2013 Update on Activities
Topics • ALA Conference Debrief • RAILS Consortia Committee • IT Network Survey – What’s Next? • ILS Committee Update • RFP consultant meeting • RFP conduct • Millennium R2011 Upgrade • SWAN Support Website
ALA Conference • ILS Committee Meetings with 7 vendors • Equinox about Evergreen • Innovative about Sierra • VTLS about Virtua & other software • ByWater about Koha • Polaris about Polaris • SirsiDynix about Symphony, BLUEcloud suite • OCLC about WorldShare
ALA Conference Debrief • Who did you visit? • What were your impressions? • What questions did you ask?
RAILS Consortia Committee • Newly formed • Replaces RAILS LLSAP Task Force • Rich Wolff appointed by SWAN Board as SWAN liaison • Committee charge approved at June RAILS Bd Mtg • Includes: ensuring continuity of services, enhancing, affordable membership • Investigate overlay products, oversee RFP, make recommendation
RAILS Consortia Committee • Cooperative Computer Services (CCS) • I-Share • Library Integrated Network Consortium (LINC) • LINKin • Multitype Automation Group in Cooperation (MAGIC) • Northern Illinois Cooperative (NIC) • Pinnacle Library Cooperative (PLC) • PrairieCat • Resource Sharing Alliance NFP (RSA-NFP) • RiverShare • Rock River Library Consortium (RRLC) • System Wide Automated Network (SWAN)
Network Changes SWAN needs a new network • Old MLS domain must end (mls.lib.il.us • swan.mls.lib.il.us = WebPAC • Move to independent network within RAILS data center (currently mixed in with RAILS Burr Ridge office network) • Current external & internal IP address must change • Prepares SWAN for any future network changes
Network Changes Coming • Domain Name changes under consideration listed below (not set yet, so wait for announcement)
Network Changes • What will happen next? • Review survey questions at Technology Users Group meeting & Comm of Whole meeting • IT Survey will be sent out: 2 week completion • Network change date will be announced • Phase-in changes where possible • New Millennium client install required • Coordinate IP changes with vendors, your IT staff (example OverDrive, 3M Cloud, etc.) • Prepare for go-live day changes
Network Changes: What’s Next? • SWAN will select its new internal IP address • Release memos detailing changes required • Old MLS website, ends July 30th • Use “support.swanlibraries.net” • SWANcom email list migration by July 30th • swancom@mls.lib.il.us will be swancom@swanlibraries.net • Converting Other Lists: • swanboard@swanlibraries.net • swangova@swanlibraries.net • swangovb@swanlibraries.net • swangovc@swanlibraries.net • swancirc@swanlibraries.net
ILS Committee Update • New “Migration Bulletin” menu • RFP document draft underway • 2 day meeting with consultant Rob McGee • Preparing Task Force Self-nominations Online
ILS Committee Update • RFP Guidelines Once Issued: • RFP will be posted on SWAN website • Any vendors contact you or ask questions, refer to Aaron Skog • Avoid bias or giving a vendor a “leg up” • Past tactics for consortia include letters from current vendor, out-of-the-blue phone calls
Millennium Upgrade • Preparation for R2011.1.4 Upgrade • R2011.1.4 & R2009.1.5 released June 20th • OCLC Control Number Expansion • MANDATORY • JAR downloads to client • III postponed R2011.1.4 & R2009.1.5 • Waiting for Test Server Upgrade to R2011 • Goal: Production Upgrade Sept 2013
SWAN Meetings 2013 • Technology Users Group Mtg July 18: Burr Ridge • COTWAug 13: Woodridge Public Library • Quarterly Sept 5 rescheduled to Sept 12: Glenwood-Lynwood Public Library • COTW Oct 8: Burr Ridge • COTW Nov 12: Midlothian Public Library • Quarterly Dec 5: Prairie Trails Public Library District
Questions & Discussion Aaron Skog, aaron.skog@railslibraries.info