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Effective Service Projects

Effective Service Projects. Ronald L. Wiens, ACSW Assistant Governor, Area 4 Southgate Rotary Club 313-388-7889; ronwiens@yahoo.com. Learning Objectives. Understand the components of a successful service project. Understand the need to carry out a project in each of the Avenues of Service.

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Effective Service Projects

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  1. Effective Service Projects Ronald L. Wiens, ACSW Assistant Governor, Area 4 Southgate Rotary Club 313-388-7889; ronwiens@yahoo.com

  2. Learning Objectives • Understand the components of a successful service project. • Understand the need to carry out a project in each of the Avenues of Service. • Recognize the need to undertake projects that address the real needs of the community being served. • Know how to conduct a needs assessment of a community. • Evaluate the impact of service projects.

  3. Rotary’s Motto Service Above Self

  4. Effective Rotary Clubs To be effective, clubs must be able to • Implement successful projects that address the needs of their community and communities in other countries • Sustain and/or increase their membership base • Develop leaders capable of serving in Rotary beyond the club level

  5. What Motivates Rotarians? • Service to the local and world communities • Fellowship with other Rotarians • Networking with other professionals • Recognitionof their efforts from their peers and the community

  6. Five Steps of a Successful Service Project S P E E D * S _ _ _ Select P _ _ _ Plan E _ _ _ Execute E _ _ _ Evaluate D _ _ _ Decide When you are starting to decide how, when, where, who, what and why of a Club Project, take the SPEEDtest first! *Special thanks to Dato Muslim Ayob Rotary Club of Pudu

  7. Select Fundraising functions or events that… • Involve all members • Can be carefully managed financially • Have appeal in your community

  8. Select Strong leader(s) and committee members with… • Sales, accounting, legal, and insurance experience • Logistics planning experience • Strong community business connections • Public relations experience AND Members who… • Need to work, Don't usually work • Are new, Are old • Don't have a clue In other words… GIVE EVERY MEMBER A JOB!!!

  9. Select Conduct An Internal Evaluation Purpose: • Identify strengths and weaknesses to choose a service project that fits the club Aspects to evaluate: • Membership • Skills and talents of members • Past experiences

  10. Select • Conduct AnExternal Evaluation • Purpose: • Determine a community’s greatest needs • Aspects to evaluate: • Economics • Geography • Education • Demographics • Politics

  11. Plan • Early, often, ahead - it is never too soon to start • Determine the purpose FIRST, then the event • Assess your resources FIRST, then the event • Apply the lessons learned of past experiences, then the event • Assess your financial needs - BEFORE you select the event • Consider club goals and Rotary emphasis for the coming year.

  12. Plan • For Financial Resources With • Funds from individual donors or local businesses • Rotary Foundation grants • Grants from other foundations • Budgeting • Develop a budget - for both the event and the donations • Identify who will benefit from the event • Will the Club need to provide funding from your own Club budget? (Is the event to be self supporting?) • Who will say "NO" to expenditures?

  13. Plan • LOGISTICS • Venue • Where, When, Timing, Weather, Conflicts • PUBLICITY • Promotion - How, When, Method, Media, Conflicts • To buy or not to buy publicity • Making your event NEWSWORTHY • Use the Rotary logo appropriately

  14. Plan • PARTICIPATION • Who • just your Club, other groups, everybody • Benefits • Recognition, Money, Publicity • Directions • who tells who what to do • Define • tasks, responsibilities, accountability

  15. Plan • Rotary Human Resources, such as . . • Club members and their family members • Club officers, past club leaders • Leaders and members of other clubs • Assistant Governor, District Governor • District committee members, Past District Officers • Foundation Alumni, Youth Exchange students • Rotaractors, Interactors, Rotary Community Corps • Other Rotary clubs

  16. Plan • Community Human Resources, such as . . • Community members (Future Rotarians!) • Other service organizations and nonprofit groups • Schools • Government offices • Vocational programs • Hospitals and health organizations • Chamber of commerce

  17. Rotary Service Project Network District leadership team • Governor • Assistant governors • District committees Other Clubs Project Chair and Club Members Club leadership team Community leaders and volunteers • Board of directors • Club committees

  18. Plan Defining Tasks • Develop action steps. • Define who is responsible for each step. • Establish a timeline for each step. • Determine criteria for measuring progress. • Use resources and tools from club and district levels and RI

  19. Plan Obtain District Information • Governor’s monthly letter • District Leadership Directory • District Grants Committee • District Web site – • www.rotary6400.org

  20. Obtain RI Resources RI Catalog, THE ROTARIAN, Rotary World, Rotary News Basket Communities in Action: A Guide to Effective Projects World Community Service Handbook: A Guide to Action The Guide to Humanitarian Grants Rotary Community Corps Handbook Humanitarian Grants Program www.rotary.org Plan

  21. RI Structured Programs • Interact, Rotaract • Rotary Community Corps (RCC) • Rotary Fellowships • Rotary Friendship Exchange • Rotary Volunteers • Rotary Youth Leadership Awards (RYLA) • World Community Service (WCS) • Youth Exchange

  22. Execute • DEVELOP • Daily calendars and time schedules • Assignment charts or sheets • Working Committees with sub-Chairs • DEFINE • Clear tasks which can be understood by everybody - leave no questions unasked • Success - at every level • Measurements - avoid disasters

  23. Execute EXPECT • Something to go wrong and most everything to go right • Somebody to get sick • What Abraham Lincoln said … “You can please some of the people, some of the time, but you cannot please all the people, all the time.” • To enjoy yourself, smile, laugh (especially at yourself) • To say "THANK YOU" often and in person • To take pictures • To celebrate when it is over!!

  24. Evaluate • WHAT • Went right • Went wrong • Could have been done better • STRENGTHS • Of the Chairs and Leaders • Of the groups that may have assisted and/or benefited

  25. Evaluate • BUDGET • Falling short of the goal • Exceeding expectations • EFFECTS • Of your success • On the Club membership • On the community • On gaining membership

  26. Evaluate • ENSURE • Continuity and future success of events • Records are kept, are completed, and passed on to the next leadership team • Outstanding bills are paid and issues resolved • Awards are applied for (at District level at least) • Plaques are given • “Recognition is always the best reward"

  27. Decide Questions to Consider • Hold a Club Assembly (cheers or jeers) • Do we really want to do this event again? • Did the project meet needs as envisioned? • Was there opportunity for broad participation? • Was there a balance between financial and hands-on assistance? • Was there adequate media coverage? • Was the club able to meet financial demands? Then, S P E E D on to the next event! GOOD LUCK!

  28. REMEMBER S P E E D • SELECT • PLAN • EXECUTE • EVALUATE • DECIDE

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