Sustainable Facility Management

1. The Pontifical and Royal University of Santo Tomas The Catholic University of the Philippines College of Architecture Founded 1930 Sustainable Facility Management Environmental Architecture Specialization Course 3:

2. The International Facility Management Association defines facility management as a profession that encompasses multiple disciplines to ensure functionality of the built environment by integrating people, place, process, and technology.

3. The skills of a facility manager can be broken down into two sections, the hard skills – tasks performed through physical or technological means – and the soft skills – tasks performed through mental intuitiveness.

4. Hard Skills - Electrical wiring and power distribution - Carpentry - Plumbing and water-works - Operation and maintenance of HVAC - Spatial Planning - Civil and structural engineering principals

5. Soft Skills - Customer Relations - Contractor coordination and support - Team-building - Technical Judgment - Time Management - Business Continuity - Financial Awareness

6. Facility management is an interdisciplinary field devoted to the co-ordination of business support services, often associated with maintenance functions in buildings such as offices, arenas, schools, convention centers, shopping complexes, hospitals, hotels, etc. However, FM supports the business on a much wider range of activities than just maintenance and these are referred to as non core functions.

7. The scope of FM 'Space & Infrastructure' - planning, design, workplace, construction, lease, occupancy, maintenance, furniture, cleaning, etc. and 'People & Organisation‘ - catering, ICT, HRM, HS&S, accounting, marketing, hospitality, etc.

8. Facility management is performed during the operational phase of a facility or building’s life cycle, which normally extends over many decades. This is accomplished by managing some of the following activities

9. Health and safety Occupational safety and health, including compliance with local, state, and national laws and agencies, such as the Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA) Industrial hygiene, including indoor air quality Display Screen Regulations Safety Rules for Contractors Permit to Work System Risk Assessments Control of Substances Hazardous to Health

10. Fire safety Fire protection and safety Smoke/heat detectors Fire alarm systems Sprinkler systems Fire extinguishers wet risers Fire stopping Fire Doors Fire Risk Assessments Facility management activities

11. Security • Security • Access control • Security guarding • Intruder alert • CCTV[10] Facility management activities

12. Maintenance systems • Heating, ventilating, air conditioning and refrigeration • preventive and predictive maintenance • Corrective maintenance/Reactive repairs • Building automation systems • Building fabric and decorative • Grounds maintenance and horticulture • Computerized maintenance management system Facility management activities

13. Periodic statutory testing and inspections • Lifting equipment • Work equipment • Legionella • Pressure systems • Asbestos • Mansafe systems (window cleaning, roof access, etc.) • Electrical portable appliances and fixed wiring • Lightning conductors • Emergency lighting • Fire protection systems • Compliance audits Facility management activities

14. Operational • Help desk • Asset management • Disabled Access  • Cleaning • Waste management • Environmental Issues • Reception • Meeting room management • Mail Room • Photocopying • Vending • Office space planning, layout, and furniture placement • Car Parking • Specifying, tendering and contracts' negotiation • Pest control • Daily inspection of escape routes and fire exits Facility management activities

15. Commercial property management • Lease Negotiations  Business continuity planning • Business continuity planning • Disaster recovery • Emergency procedures Facility management activities

16. IFMA Classification of FM Roles and Responsibilities Maintenance Operations • Furniture maintenance • Finishes maintenance • Preventive maintenance • Breakdown maintenance • Exterior maintenance • Custodial/housekeeping • Landscape maintenance

17. Architectural/Engineering Services Code compliance Construction management Building systems Architectural design

18. Real Estate • Landscape maintenance Building leases • Site selection • Acquisition/disposal • Building purchases • Property appraisals • Subleasing

19. Administrative Services • Corporate artwork • Mail services • Shipping/receiving • Records retention • Security • Telecommunications • Copy services

20. Facility Planning • Operational plans • Emergency plans • Strategic plans • Energy planning

21. Space Management • Space inventory • Space policies • Space allocation • Forecasting needs • Furniture purchase • Furniture specifications • Furniture inventory • Interior plans • Furniture moves • Major redesign • Trash/solid waste • Hazardous materials

22. Financial Planning • Operational budgets • Capital budgets • Major financing • Health and Safety • Ergonomics • Energy management • Indoor air quality • Recycling program • Emissions

23. Problem: Building Sector

24. Problem: Building Sector

25. Solution: Building Sector As of 2010, the total U.S. building stock is approximately 275 billion square feet. During normal economic times, they tear down approximately 1.75 billion square feet of buildings each year.

26. Solution: Building Sector Every year, they (US) renovate approximately 5 billion square feet. Every year, they (US) build new approximately 5 billion square feet.

27. Solution: Building Sector By the year 2035, approximately three-quarters (75%) of the built environment will be either new or renovated. This transformation over the next 25 years represents a historic opportunity for the architecture and building community to avoid dangerous climate change.

28. The Challenge All new buildings, developments and major renovations shall be designed to meet a fossil fuel, GHG-emitting, energy consumption performance standard of 60% below the regional (or country) average for that building type. At a minimum, an equal amount of existing building area shall be renovated annually to meet a fossil fuel, GHG-emitting, energy consumption performance standard of 60% of the regional (or country) average for that building type.

29. Meeting The Challenge The targets may be accomplished by implementing innovative sustainable design strategies, generating on-site renewable power and/or purchasing (20% maximum) renewable energy.

30. Architecture 2030

31. Sustainable Facility Management • The Basic Premises on the Importance of SFM “Most new sites and buildings were designed for beauty and lowest initial cost. Many consume large amounts of energy and utilize non-renewable resources during construction and operation.” “Sustainable management of existing buildings is one of the most important strategies in the transformation towards a sustainable society due to the huge quantum of square meters compared to new buildings, where sustainable design has been applied.” “ By 2030, approximately more than 50% of buildings standing at that time have already been built by today.”

32. SustainableFacility Management • Use of products made from environmentally attractive materials. • Use of products that are green because of what is not there. • Reducing environmental impacts during construction, renovation or demolition. • Reducing environmental impacts during building operation. • Use of products that contribute to a safe and healthy environment.

33. References • http://www.ifma.org/resources/sustainability/ • http://architecture2030.org