Utility Coordination Oversight on Design-Build Projects: A New Approach

1. Utility Coordination Oversight on Design-Build Projects: A New Approach Trunk Highway 169/Interstate 494 Design-Build

2. Trunk Highway 169/Interstate 494 Design-Build Project This Project Involves: • Reconstruction and reconfiguration of the interchange and adjacent local roads • Reconstruction of segments of Trunk Highway 169 and Interstate 494

3. Trunk Highway 169/Interstate 494 Design-Build Project Utility Involvement • 17 different Utility • Companies • 3 Separate Cities involved • Estimated $16.5 Million in reimbursable utility relocations • Relocation of telephone facilities from adjacent CO that serves all 3 cities

4. Utility Coordination on Design-Build Projects Design-Build Contracts • MnDOT’s main goals: • Utility Relocation will NOT cause any delays on Design-Build projects • Accurate location information on installed facilities

5. Utility Coordination on Design-Build Projects Roles and Responsibilities • Contractor is responsible for project design • Contractor has greater freedom and control to mitigate utility issues • MnDOT Utilities Unit oversees the Design-Build Contractor • MnDOT issues permits, approves individual work orders, accepts plans, and ensures the Design-Build Contractor adheres to the terms of the MUA and the appropriate process

6. Utility Coordination Oversight on Design-Build Projects Utility Coordination Oversight Role: • Review Design-Build Contractor’s utility work plan • Attend Utility meetings • Individual work order meetings • Weekly Task Force meetings • Facilitate work order negotiations and permits • Reimbursement/Betterment

7. Utility Coordination Oversight on Design-Build Projects Utility Coordination Oversight Role: • Coordinate the State’s utility permit process for all relocated utility facilities • Review Utility Tracking Report • Monitor utility field activities • Review utility invoices • Contract Compliance

8. Utility Coordination Oversight on Design-Build Projects Where the information is: • Master Utility Agreement (MUA) • General terms and conditions • Lists authorized representatives for all parties involved • Establishes work order process • Design and Construction Work Orders • Scope of the work • Party to who performs the work • Who is responsible for the cost • Work schedule • Property Rights issues

9. Utility Coordination Oversight on Design-Build Projects Where the information is con’t: • Utility Data Sheet • Specifically describes the work covered in the work orders

10. Utility Coordination Oversight on Design-Build Projects Keeping Track of the Information: • Utility Tracking Report • Work Order No. • UDS No. • Design Dates • Construction Dates • Percent Complete • MnDOT Permit No. • Utility Contractor

11. Utility Coordination Oversight on Design-Build Projects Benefits of Procuring Consultant Services: • Dedicated specifically to project • Remove burden from MnDOT staff • Importance of being on premises • Meet with Design-Build Contractor (OTS) • Work closely with MnDOT Verification Staff • Field inspections • Ability to provide immediate attention

12. Utility Coordination Oversight on Design-Build Projects Methods of Procuring Utility Coordination Oversight Services: • Project Specific RFP • Establishing an On-Call Contract • Include as a service in Verification RFP

13. Thank you!Questions?