External Review Team: Roles and Responsibilities

1. External Review Team:Roles and Responsibilities A Very Brief Training! conducted by JoLynn Noe Office of Assessment

2. Program Review at UK • Governed by AR II-1.0-6 • Three Major Components: • Self Study • External Review • Implementation Plan

3. Process Flowchart & Timeline

4. Purpose of External Review • Provides an external perspective regarding the quality & effectiveness of the unit’s programs, services, resources, processes, and operations • Assures an objective, unbiased assessment [Revised AR II-1.0-6, Part 3, Section I, p. 14]

5. Guidelines for Accreditation Review Substitutions • Review occurs at least once every 5-7 years (every 4-5 years for programs on a 8-10 year cycle) • Mission areas not addressed in accreditation reports are submitted as addendum • Includes outcomes assessment; student learning outcomes are essential for academic programs • Demonstrates broad-based involvement of faculty, staff, and/or students [Revised AR II-1.0-6, Part 3, Section I E 4, p. 19]

6. External Team Uses… • Accreditation self-study and team report • Addendum addressing areas not covered by accreditation [Revised AR II-1.0-6, Part 3, Section I E 4 a-b, p. 19]

7. Tasks of the External Team • Examine the self-study report or accreditation reports • Engage in additional information-seeking, as needed • Confirm the validity of conclusions given in the self-study (if appropriate) • Identify additional strengths and recommendations for quality enhancements • Prepare a final report with recommendations [Revised AR II-1.0-6, Part 3, Section I D 2, p. 17]

8. Self-Study Elements (1 of 3) • Program documents: Strategic plan, organizational chart and previous annual reports • Resources: Summary information about budget, facilities, equipment and human resources (numbers & demographics on staff and faculty) • Evaluation of quality and productivity • Analysis of strengths and recommendations for quality enhancements [Revised AR II-1.0-6, Part 3, Section I D 1, p. 16-17]

9. Self-Study Elements (2 of 3) Evaluation of quality and productivity: evidence of… • adherence to university policies • adherence to academic policies (grading, probation, & termination) • quality of the collegial environment (equity & diversity) • quality & productivity in instruction, research, public service, and/or operations [Revised AR II-1.0-6, Part 3, Section I D 1, p. 16-17]

10. Self-Study Elements (3 of 3) …evidence of quality and productivity in instruction, research, public service, and/or operations, including, as appropriate, the quality of: • faculty and staff • orientation & advising programs for undergraduate, graduate, and professional students • student learning outcomes • customer/client satisfaction • business & operating procedures [Revised AR II-1.0-6, Part 3, Section I D 1, p. 16-17]

11. The External Team Report • Describes team process and findings • Identifies opportunities for quality enhancements in terms of programs & services • Identifies possible strategies to achieve enhancements • Notes resources needed to follow-through on strategies • Recommends timeline for addressing issues • Is delivered to administrative agent to whom unit reports

12. Uses of External Team Report • Unit head and appropriate administrative agent discuss findings • Faculty, staff and students receive access to report • Unit head and unit members negotiate & approve an implementation plan to address recommendations & revise strategic plan • Unit’s budget plans and decisions reflect implementation plan

13. This required form is described as Appendix A in AR II-I.0.6. Program Review Implementation Plan College/Unit: Research/Kentucky Water Resources Research Institute Date: October 2004

15. External Review Team:Roles and Responsibilities A Very Brief Training! conducted by JoLynn Noe Office of Assessment Thank you!