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Descriptive Cataloging of Monographs --DRAFT--

Descriptive Cataloging of Monographs --DRAFT--. 10. Series: Description (Area 6) and (some basic) Access (8xx). Overview. Tools Prescribed sources for series ISBD punctuation & MARC

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Descriptive Cataloging of Monographs --DRAFT--

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  1. Descriptive Cataloging of Monographs--DRAFT-- 10. Series: Description (Area 6) and (some basic) Access (8xx) Unit 10

  2. Overview • Tools • Prescribed sources for series • ISBD punctuation & MARC • Using SARs; tracing decision; required references; classed-together / classed-separately; monographic vs. multipart series • Basic description & access for series • Complex description for series (including subseries) Unit 10

  3. Scope • Traditionally, description and access for series have been hard to separate • Recent changes in MARC 21 standards now emphasize and clarify the separation • Description: reflects what is on the book • Access: uniform title (“established form”) may or may not reflect what is on the book Unit 10

  4. Navigation • Description (AACR2): • Prescribed sources of information: 2.0B2 • All transcription rules are in 1.6 (2.6 only lists examples) • LCRI: 1.6 (extensive guidelines for PCC libraries) • Access, Form of entry: LCRI: 25.5B (Conflict Resolution for Uniform Titles) • Access, Choice of Entry: LCRI 21.2C (major vs. minor change) Unit 10

  5. Tools • PCC Series Institute: Series Statements and Authority Records (PDF files Networked on Jasper) • NACO FAQ on Series: http://www.loc.gov/catdir/pcc/bibco/seriesfaq.html Unit 10

  6. Sources (2.0B2) • Prescribed sources of information for series in order of preference: • series title page • monograph title page • cover • rest of publication • If source is not from the list, put it in square brackets (very rare) Unit 10

  7. Definitions • Series title page: “An added title page bearing the series title proper and usually, though not necessarily, other information about the series (e.g., statement of responsibility, numeric designation, data relating to publication, title of the item within the series). “ • Includes page preceding or facing the title page. • Does not include t.p. verso • Cover: front, back, & inside cover, flaps, & spine (LCRI for Glossary term Preliminaries) Unit 10

  8. Source Priority (1.6B2) • “If different forms of the title of the series (other than parallel titles) appear, choose the title given in the first of the prescribed sources for the series area as the title proper of the series. Give the other form(s) in the note area if of value in identifying the item.” • “If the title of the series does not appear in the first of the prescribed sources of information and different forms appear elsewhere in the item, choose the title given in the other prescribed sources in the order of preference for the sources (e.g., if different forms appear in the second and third sources, choose the one appearing in the second source).” • Note that the series t.p. outranks the monograph t.p.; the monograph t.p. outranks the cover Unit 10

  9. Example • Series title page: Yale music masterworks • Cover: Yale music masterworks series • Transcribe as: Yale music masterworks Unit 10

  10. ISBD Punctuation & MARC • Series statement. MARC, unlike ISBD: no parentheses, no “ISSN” label, no end punctuation • MARC: 490 1_ ‡a Title proper, ‡x 4 digits-4 digits ; ‡v vol. no. • ISBD: (Title proper, ISSN 4 digits-4 digits ; vol. no.) • Series added entry (ISSN is not entered), end punctuation required but not double punctuation • 830 _0 ‡a Uniform title ; ‡v vol. no. Unit 10

  11. Indicators and Added Entries • 490 1_ : there is a series added entry field, usually 830 <default indicator> • 490 0_ : there is no series added entry field because • some libraries do not follow the default & do not make an added entry (such as LC), or • the national authority file has a “no added entry” decision Unit 10

  12. Description and Access • The primary function of the ISBD areas is descriptive • To access the description, headings or access points must take the user to the description • Detailed rules for access will be covered in later sessions Unit 10

  13. Double-Duty • Traditionally, some elements of the description are also used for access in MARC • Titles in the description • Control numbers (ISBN) • In the MARC environment, these elements can do double-duty as long as they do not cause an authority control problem • 245 is both a descriptive field and an access/retrieval field Unit 10

  14. Obsolete 440 • Series once did double-duty, but the MARC standard changed in 2008 • Prior to the change, if the descriptive form of the series matched the series uniform title, the series was entered in 440 • 440 is/was a field used for both • Description (this is the way the series appears on the book) and • Access (the title form is consistent with the established form of the series & functions as the series added entry field) Unit 10

  15. 490/830 • In current cataloging 490 x _ is a descriptive field only • In order for the series to function as an access field, an 830 _0 field must be made • In some cases, the 490 and 830 will differ only in tagging and end punctuation • 830 is always a “uniform title”—the form that must be used for all 830s in this series Unit 10

  16. Cataloger Jargon • Trace: make a series added entry • A list of added entries was printed on the bottom of the catalog card, so staff could “trace” or track down the added entry cards if the card set needed to be withdrawn • If a series is “untraced,” no series added entry field is made Unit 10

  17. Examples (490/830) • 490 and 830 are the same: 490 1_ ‡a Studies in the Buddhist traditions <no period at the end of the field> 830 _0 ‡a Studies in the Buddhist traditions. <period at the end of the field> • 490 differs from 830 490 1 _ ‡a Undercurrents 830 _0 ‡a Undercurrents (Cork, Ireland)<no double punctuation> Unit 10

  18. Series Examples • 490 1_ ‡a Botanical guidebooks, ‡x 1642-5006 ; ‡v no. 26830 _0 ‡a Botanical guidebooks ; ‡v no. 26. <No ‡x subfield; must have end punctuation> • 490 1_ ‡a The medical perspectives series <490 does not have a non-filing indicator>830 _0 ‡a Medical perspectives series. <series added entry never has an initial article> Unit 10

  19. Example: 490 0_ Based on Authority Record—”n” means NO • 490 0_ ‡a Suhrkamp Taschenbuch ; ‡v 3969 <authority record 645 says: do not make a heading/do not trace>

  20. Example: 490 0_ Based on LC Policy • 490 0_ ‡a American poets continuum series ; ‡v no. 109 <LCCN 2007039117> Unit 10

  21. 490 0_ Local Processing • Since the decision on the authority record is not consistent with the indicator on the bibliographic record, the MARS program changes the 490 indicator from 0 to 1 and makes a series added entry • 490 1 _ ‡a American poets continuum series ‡a 830 _0 ‡a American poets continuum series ; ‡v no. 109. • But do not use 490 0_ on original records on the assumption that MARS will make the 830! Unit 10

  22. Series-Like Phrase • Words & phrases, letter/number combinations, etc. not considered to be a series • No 490/830 is made • Although an authority record can be made, the SAR does not actually represent a traceable series • SAR will lack 644, 645, 646 • 008 Type of series c (Series-like phrase) • Follow instructions on the authority record which will usually be either: record as imprint (in 260) or in a note Unit 10

  23. “Not a Series” Categories (LCRI 1.6 Series or Phrases) • Not a series if the phrase repeats the name of a non-commercial issuing body and is not numbered; considered a series if numbered • An American Astronautical Society Publication • Not a series if the phrase essentially repeats the name of a commercial publisher or a sub-imprint of the publisher; not considered a series even if numbered • Bulfinch Press book • Names of publisher subsidiaries are not considered series; in the example, Interscience publications are a subsidiary of Wiley Publications • An Interscience publication more… Unit 10

  24. Not a Series (LCRI 1.6 Series or Phrases) • In-house editor imprints are not considered series • A Helen and Kurt Wolff book • Numbers alone are not considered series • UC-13 • Slogans are not considered series • Workers of the World, Unite! • Names of prizes are not considered series • Booker Prize 2005 • Terms on the back cover the publisher includes to facilitate shelving in bookstores, such as "Novel," "Mystery," "Contemporary history" and so on, if unnumbered—not a series. Unit 10

  25. Series-Like Phrase (SAR) Unit 10

  26. Series-Like Phrase (On Bib Record) Unit 10

  27. New Series Authority Records • If there is no series authority record in Orbis or the national file (or LCDB), an authority record must be created by a NACO cataloger for the national file if • cross references must be made (including title change for a previously established series) • the series is on standing order (it should have been flagged by Acquisitions) • the heading would otherwise conflict with the heading for a different series • the series is classed together analyzed • the record is coded as pcc Unit 10

  28. Series Authority Record Elements

  29. When Are Cross-References Needed for the Series? • Variant forms: Yale music masterworks vs. Yale music masterworks series • Issuing body reference: any non-commercial body responsible for the series • Excludes commercial publishers (e.g., HarperCollins, Gale, Suhrkamp but also university presses like Harvard University Press) • CAUTION: if a non-commercial body issues through a commercial/university press, a reference for the non-commercial body must be made • Includes university publications not issued by the university press & government publications Unit 10

  30. Series Cross-References • Reference for variant form; commercial publisher: no issuing body reference Unit 10

  31. Series Cross-References • Reference for variant form; university press publisher: no issuing body reference Unit 10

  32. Series Cross-References • References for issuing bodies: one issuing body is part of the series name; one issuing body is the (non-commercial) publisher Unit 10

  33. Series Cross-References • Reference made for issuing bodies of or associated with the university, although published by the university press; note also reference for the earlier series title Unit 10

  34. Analysis • Locally, a catalog record is not made for the series itself (unless it is a classed-together multipart) • If a bibliographic record is made for a book in a series, the series is said to be analyzed & the bibliographic record for the book is called an analytic record • On the SAR, 644 f means the series is analyzed • Analytic bib records are made for series that are classed separately or classed together Unit 10

  35. Classification Decision (646) • The 646 field indicates whether the series is classed together (646 c) or classed separately (646 s) • Books in a classed-together series are all assigned the same call number; books in a classed-separately series should NOT be assigned the same call number • Locally, the SAR for a classed together series is expected to have a 090 with the call number & location used for the classed together series Unit 10

  36. Classification Decisions Vary • Whether to class together or separately is a local decision, dependent on the needs of the library (but an unnumbered series cannot be c.t.) • The Library of Congress as a matter of policy ceased classing together books in series in 2007 • Catalogers are expected to check the series authority record and the Orbis database to determine whether a local decision was made to class the series together (or not) Unit 10

  37. 646 in SAR • Series classed together at SML, classed separately by LC Unit 10

  38. Different Classification Decisions for Series Unit 10

  39. Monographic Series vs. Multipart Series • Monographic series: a series of monographs with no determined conclusion • Most series are monographic series • Series added entry is usually a uniform title • Multipart series: a series of monographs with an implied conclusion • Collected, selected, or complete works of an author; author/uniform title combination added entry • Multipart histories, studies, etc. (of art, of a country, etc.), or a single multipart work by an author, with volumes having distinct individual titles; uniform title added entry (or author main entry) Unit 10

  40. Monographic Series vs. Multipart Series • 490/830Springer series in advanced microelectronics • No limit to the number of monographs that can be issued under this monographic series • 490Selected works of Miguel de Unamuno, but: 800Unamuno, Miguel de, ‡d 1864-1936. ‡t Selections. ‡l English. ‡f 1967. • Limited number of works to select for this multipart set Unit 10

  41. Multipart Series • Can be classed together or classed separately if the multipart is analyzed • Generally references will need to be made, so a SAR is needed • Orbis Staff Name/Title search is a good index for searching for the SAR if the multipart is an author’s works Unit 10

  42. Series Authority Record: Author/Title Multipart: Classed-Together Unit 10

  43. Multipart Series: Analytic • In this case there is a series for the multipart set and a monographic series as well. Unit 10

  44. Cover Record • A classed-together analyzed set (especially a multipart set) should have a bib record (called the “cover record”) for the set as a whole

  45. SAR: Multipart Series Classed-Together, Uniform Title Unit 10

  46. Multipart Series: Bib Record Unit 10

  47. Cover Record & MFHD Unit 10

  48. Multipart Classed-Separately Unit 10

  49. Classed-Separately Bib Analytic Record Unit 10

  50. Series Searching Tip • Only Staff searches retrieve SARs; generally use Staff Title Headings Search • Generic series titles are usually qualified by the issuing body or publisher • Generic titles consist solely of the type of publication: “Monograph series,” “Working paper(s),” “Occasional paper(s),” etc. • Occasional papers (Art Libraries Society of North America) but NOT • Occasional papers of the Africa Institute <no qualifier> Unit 10

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