Optimizing TRB Publications Delivery to State DOTs for Efficiency and Sustainability

1. Getting TRB Publications to State DOTs 3 …a new beta test 1 2 TRB State Reps Salt Lake City What is the beta test, and what is its purpose? Who is participating, and how is it going? How does it work, what are the options, and how can my state participate?

2. 1 2 3 4 5 …gets the right TRB publications What is the Purpose of the Beta Test ? To ensure that TRB… 1 …to the right people (in state DOTs) …at the right time (quickly) …in the rightquantities (go green & cut waste) …in the right format (hard copy or electronic)

3. 3rd 3rd 2nd 2nd 1st 1st Communicate & educate on electronic availability Individual hardcopies only as needed Online access to electronic versions Full sets (~200/yr) still sent to DOT libraries State DOT library hardcopies Discontinue hardcopy direct to individuals Obtain the Goal: By Focussing on: How? The Basics and the Goal 1 1 1

4. 1 What are the options and how do they work? TRB RSS feeds placed directly on agency website (internal or public-facing page) 1 Users sign up for TRB RSS feeds via readers or aggrigaters direct to email 4 2 3 TRB State Reps or Librarians sign up for TRB RSS feeds or eNewsletter and parse / integrate into their own agency newsletters Better communication & education of the benefits & customization of the weekly TRB eNewsletter for direct access to TRB publications

5. Participating Agencies Beta testers identified by the TRB State Representatives Advisory Panel (STRAP). Agencies below are at varying stages of involvement… 1 Illinois DOT Oregon DOT 1 4 Virginia DOT Washington DOT 2 5 Louisiana DOT New Hampshire DOT 3 6 FAA, AAAE Already using variations: Others showing interest: FHWA, RITA (NTL)

6. Progress thus far… Illinois DOT 1

7. Progress thus far… FAA 1

8. Progress thus far… AAAE 1

9. Other TRB formatted examples… 1

10. …Or the raw RSS code… 1

11. Individuals can sign up for RSS feeds 1

12. Using & Customizing the TRB eNewsletter 1 Subscribe Customize based on subjects, topics, modes

13. Using & Customizing the TRB eNewsletter 1 All TRB Publications (regardless of subject area)

14. Online Access 1st, DOT Library 2nd, Hardcopy As-Needed 3rd 1 Free online access for DOTs New Hardcopy as-needed Beta

15. Better Position for the Future Possibilities … • iPad • Kindle • Nook • BN Reader • Other...

16. 7 1 What is the objective of this beta test? TRB is exploring several options for improving how we deliver our publications to state DOTs – ensuring we get the right publications to the right people, in the right quantities, and in the right format. FAQs http://www.trb.org/publications/SponsorPubFAQ.aspx 1 Why is TRB conducting the beta test? TRB is responding to the results of a survey sent out to all TRB Sponsors where 85% stated they would find it valuable or very valuable to allow staff to opt for electronic delivery only. This is a test to see whether state DOTs can switch to “electronic-first, hardcopy if needed”. 2 3 How were the test states selected? Beta test states were those that were either known to have issues receiving hardcopy publications and/or involved with the TRB State Representatives Advisory Panel (STRAP). 4 I have a question not covered by this FAQ document, who should I contact? There are several sources you can contact regarding this beta test: your TRB state representative and/or TRB’s Michael LaPlante (MLaplante@nas.edu, 202-334-3215) and Russell Houston (RHouston@nas.edu, 202-334-3252). 5 How long will I have to wait before I receive the publication I ordered? Orders will be placed within two business of receiving the requests from DOTs. Normal mailing times then apply. 6 I am a contractor for one of the beta test states, am I eligible to participate in this test? No. Only orders to employees of state DOTs using a DOT email and hardcopy postage addresses will be fulfilled. How can I order multiple printed copies of this report? For the purpose of this limited beta test, only one hardcopy will be sent per order.

17. 10 8 9 12 11 13 …more FAQs… http://www.trb.org/publications/SponsorPubFAQ.aspx 1 Is it too late for my state to join the test? Not at all. If you are interested please contact your TRB state representative . If they are interested in participating, they should contact Michael LaPlante at MLaPlante@nas.edu for details. Are PDF formatted publications the only form of electronic publications TRB will be making available? For now, yes. But TRB is currently investigating and testing other electronic formats, including those compatible with the iPad, Kindle, Sony eReader, etc. I am an employee of a federal agency, how will this test and potential new process impact me? If successful (or as modified to be successful) this publication accessibility project will be expanded to all TRB Sponsors. If successful, when does TRB believe the program will be available to other states? In the winter of 2011. How does TRB’s current print subscription service work? Your state representative coordinates which publications are automatically sent to state DOT employees on a subject/topic area basis. Who is eligible to participate in the current subscription package? All state DOT employees.

18. Getting TRB Publications to State DOTs 4 1 2 3 I’m interested! Who do I talk to? TRB State Reps Salt Lake City Michael LaPlante mlaplante@nas.edu Russell Houston rhouston@nas.edu Contact your TRB state representative http://www.trb.org/CommitteeandPanels/OnlineDirectory.aspx# Contact your TRB DOT Librarian http://ntl.bts.gov/tldir/