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Boot Camp Training

Boot Camp Training. 2019-2020 Special Education Data Collections. Before we start…. Agenda. Special Education Data Collections The Collections IDEA Data Manager Tools Submitting Data to ODE Review Window Processes Additional IDEA Data Manager Topics Resources/Getting Assistance.

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Boot Camp Training

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  1. Boot Camp Training 2019-2020 Special Education Data Collections

  2. Before we start…

  3. Agenda • Special Education Data Collections • The Collections • IDEA Data Manager Tools • Submitting Data to ODE • Review Window Processes • Additional IDEA Data Manager Topics • Resources/Getting Assistance

  4. Who’s in the room?

  5. Boot Camp Materials • Posted on ODE public website • SECC Training Resources web page • URL for SECC Boot Camp Materials is https://www.oregon.gov/ode/reports-and-data/SpEdReports/Pages/BootCampMaterials.aspx • PowerPoint to be posted shortly

  6. Boot Camp Materials • Manuals • File Layouts • Program Forms • Supplemental Handouts • SSID/Data Security • Links to other training pages

  7. Information Security& ODE Help Desk • Data is confidential • ODE Helpdesk • ODE Policy - Cell Sizes <6

  8. Collection Timelines(July 1, 2019 - June 30, 2020)

  9. Collection Webpages • December Child Count • June Exit • Child Find • CEIS • Private School • IDEA Annual Application

  10. Manuals & Guides • SECC Process & Content Manual • IDEA Data Manager User Guide • OSS Consolidated Collections User Guide • Child Find Process & Content Manual

  11. Data Owner: Jackie McKim December Child Count

  12. December Child Count Collection Review Window Opens: 01/16/2020 Closes: 02/10/2020 • Opens: 11/21/2019 • Closes: 12/16/2019

  13. December Child Count • Description/Purpose: • Count of special education students as of December 1 • Why? • Required by IDEA

  14. December Child CountWho is reported? • All eligible students: • Valid Oregon Eligibility • Valid IEP • Receiving services • Exception: Parentally Placed Private School, Not Receiving Services

  15. December Child CountWho is NOT reported? • Students in referral status (Child Find) • Exited students • Students who received a Regular Diploma • Students who received a Modified Diploma and are no longer receiving services

  16. December Child CountWho is responsible for reporting? • Resident district • Exceptions: • Parentally Placed Private School • Charter School • Open Enrollment • Inter-District Transfer

  17. December Child CountHow are the data used? • Reporting to the U.S. Department of Education • Fiscal • Statistical • SPP/APR & SPR&I

  18. December Child CountWhat’s New for 2019-2020: • Disability Code 98 - Developmental Delay (Primary or Secondary) expanded through age 9. • LEPFg (Field 42) has been renamed ELFg. • 2018-19 last school year for transfers under Open Enrollment statute.

  19. December Child CountProblem Areas: • Claiming students who are not eligible on December 1 • Web submission after verifying reports • Not reporting OSD students or wrong placement • Final Submission Form

  20. December Child CountProblem Areas: MORE LESS

  21. Any Questions?

  22. Data Owner: Jackie McKim June Exit

  23. June Exit Collection: Review Window Opens: 08/20/2020 Closes: 09/21/2020 • Opens: 05/21/2020 • Closes: 07/06/2020

  24. June Exit • Description/Purpose: • Students who have exited Special Education • Students who successfully transitioned from EI to ECSE on their 3rd birthday between July 1 and June 30. • Why? • Required by IDEA

  25. June ExitWho is reported? • EI children exiting Part C (E1) • EI children successfully transitioning to ECSE (A2) • ECSE children exiting special education or transitioning to School Age (E2) • School Age students exiting special education (E3)

  26. June ExitWho is reported? • We are asking how the student left special education • If the student has moved and returned within the same year, you will not report an exited record.

  27. June ExitWho is reported? • All students who have left special education including: • Regular High School Diploma • Returned to Regular Education, e.g., no longer eligible or revoked • Moved, Continuing Education • Deceased

  28. June ExitWho is reported? • Extended Diploma, not returning • Received Certificate, not returning • Reached Maximum Age • Dropped Out

  29. June ExitWho is reported? • Modified Diploma under Age 21 • If expected back = Active Record (but…) • If not expected back = Exit Record (but…) • Modified Diploma Age 21 or older • Exit Record

  30. June ExitWho is NOT reported? • Students in referral status found not eligible • Under age 21 receiving services

  31. June ExitWho is responsible for reporting? • Resident district • Exceptions: • Parentally Placed Private School • Charter School • Open Enrollment • Inter-District Transfer

  32. June ExitHow are the data used? • Reporting to the U.S. Department of Education • Statistical • SPR&I - Post School Outcomes (Ind. 14)

  33. June ExitWhat’s New for 2019-2020: • Disability Code 98 - Developmental Delay (Primary or Secondary) expanded through age 9. • LEPFg (Field 42) has been renamed ELFg • 2018-19 last school year for transfers under Open Enrollment statute.

  34. June ExitProblem Areas: • 10-day drop rule • Turning Age 21 During Summer (July 1 to September 1) • Inter-district Transfers • Dropped out • Forgetting to report exit records • Final Submission Forms

  35. Any Questions?

  36. Data Owner: Linda Brown Child Find

  37. Child Find Collection: Review Window Opens: 08/20/2020 Closes: 09/21/2020 • Opens: 05/21/2020 • Closes: 07/06/2020

  38. Child Find • Description/Purpose: • To identify, locate and evaluate children with disabilities in a timely manner • Why? • Required by IDEA

  39. Child Find • Key to Child Find: • Timeliness = 60 school days or less • Count Days ~ Consent Date to Determination Date

  40. Child Find • Major Criteria to Determine if Reportable Record: • New or not new but “Returned to Regular Education” • Consent Required • Determination date must fall within July 1and June 30

  41. Child FindWho is reported? • Initial referrals • Students who exited special education • Moved to Oregon • Consent to do additional testing • IMPORTANT: Report Eligible and Not Eligible Records

  42. Child FindReason Timeline Not Met Codes:

  43. Child FindWho is NOT reported? • Currently eligible for special education • Currently eligible, moved within Oregon • Transitioning from ECSE to Kindergarten

  44. Child FindWho is responsible for reporting? • Resident district • Exceptions: • Parentally Placed Private School - District Boundary • Charter School - District Boundary • Open Enrollment - Attending District • Inter-District Transfer – Attending District

  45. Child FindYour Turn… • Student demonstrated chronic absenteeism and withdrawal from school. This prevented testing within the 60 school days. • What code should be used if a delay is caused by the following situation? • Would this be an allowable exemption?

  46. Child FindYour Turn… • The school calendar has a 4 day week. Due to a lack of SLP availability, the evaluation timeline count was 62 days. This includes Veteran’s Day, Thanksgiving and the teacher grading day. • What code should be used if a delay is caused by the following situation? • Would this be an allowable exemption?

  47. Child FindHow are the data used? • Reporting to the U.S. Department of Education • State Performance Plan (SPP) Indicator B11 • Compliance Target is 100% • SPR&I • Special Education Report Card

  48. Child FindWhat’s New? • Disability Code 98 - Developmental Delay (Primary or Secondary) expanded through age 9. • LEPFg (Field 42) has been renamed ELFg • 2018-19 last school year for transfers under Open Enrollment statute.

  49. Child FindProblem Areas: • Stop/Starts • Lack of response to recode audit • Comprehensive Evaluation

  50. Any Questions?

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