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Performance Reporting Overview

Why? Ensure funds are used for grant purpose—why we do what we do Comply with MAP-21 requirements Discern outcomes Reduce and eliminate waste Increase transparency How? New Performance Reports Online, streamlined, fillable forms

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Performance Reporting Overview

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  1. Why? Ensure funds are used for grant purpose—why we do what we do • Comply with MAP-21 requirements • Discern outcomes • Reduce and eliminate waste • Increase transparency • How? New Performance Reports • Online, streamlined, fillable forms • What? Improved performance through more accountability and transparency • Better understanding of how funds are used • Develop, improve, or implement emergency plans; train emergency response employees; and determine flow patterns • Determine gaps in training and planning Performance Reporting Overview

  2. Pipeline and Hazardous Materials Safety Administration HMEP Grant Program Performance Report 2

  3. Agenda • PHMSA Grant Schedule • Performance Report Guidance • New Performance Report Form • Submission Process • Questions/Comments 2

  4. Grant Cycle Timeline FY17 • Sept. 30, 2017 – Notice of Grant Agreement (NGA) issued is for 09/30/2017 – 09/30/2018. • Nov. 2017 – Progress Report Webinar • Dec. 29, 2017 – Annual Performance Report and Federal Financial Report (FFR) due. • Feb. 1, 2018 – Year 3 Continuing Application submission period opens. • Apr. 30, 2018 – Mid-year Performance Report and FFR due. 2

  5. Performance Reporting Guidance: • Use the performance reporting template provided by PHMSA for all performance reporting. • Mid-year reports must provide information on activities occurring during the first half of the grant year cycle ending March 31. • Final progress reporting must provide information on activities occurring during the entire grant year ending September 30 and are due no later than December 29. 2

  6. A’s FY2015 IT Portfolio

  7. Submission Process Form Accessibility • The form will be on the PHMSA portal. Grantee will complete and submit via the portal. • The link for the form will be on the Hazmat grants portal where grantees submit activity requests. Capabilities of Grantee • Grantee can save work and come back to complete. • No edit capabilities once submitted until return for corrections. 2

  8. Hazmat Grant Program Contact Information General Grant Inquiries HMEP.Grants@dot.gov Website: www.phmsa.dot.gov/hazmat/grants Phone: (202)366-1109 2

  9. Questions? 2

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