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Presentation European Social Fund

Presentation European Social Fund. September 19 th 2006. Content Presentation. Stakeholders Organisation of the Agency (140 employees) Organisation of ESF in the Netherlands (Current period 2000-2006). SPD / Regulations. Stakeholders ESF-3 Netherlands. European Audit Office.

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Presentation European Social Fund

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  1. Presentation European Social Fund September 19th 2006

  2. Content Presentation • Stakeholders • Organisation of the Agency (140 employees) • Organisation of ESF in the Netherlands (Current period 2000-2006)

  3. SPD/Regulations Stakeholders ESF-3 Netherlands European Audit Office European Commision European Parliament Dutch Audit Office Ministry of Social Affairs Internal Audit Policy maker (AM) Owner (SG) Executor (Agency SZW) Agreement Agreement Applicant ESF-3 Dutch legislation

  4. Organisation Chart

  5. Programme 09.45 - 11.30: Presentation about the current and new ESF period 11.30 - 12.15: The detailed presentation about the financial administration by the teammanager of the Planning and Control department, Mr. Martin de Vries 12.15 – 13.00: Lunch

  6. 13.00 - 13.45: The detailed presentation about the legal department by a legal assistant, Mrs. Mireille Vrouenraets. 13.45 – 14.45: The detailed presentation about the internal control by the manager of the Internal Control department, Mrs. Raquel Verwei. 14.45 – 15.00: Break 15.00 – 15.45: The detailed presentation about the communication, organisation and personnel by a communication advisor, Caroline Koopmans.

  7. General comment: - Some subjects can (will) be repeated, but every presentation has its own point of view. - Feel free to ask questions !

  8. Current ESF period: • Budget and priorities • The subsidy process consists of three phases: 1) The phase leading up to the first disposition 2) The monitoring phase 3) The phase of the final report • Which costs are eligible for subvention?

  9. Budget € 1,75 billion ESF Objective 3 • Priority 1: A comprehensive approach to the problem of adult job-seekers (€ 630 million) • Measure A: Reintegration trajectories for the short-term unemployed • Priority 2: Retaining a deployable labour force (€ 788 million) • Measure B: Reintegration schemes for the long-term unemployed • Measure C: Training of employees • Measure D: Improving employees’ daily routine arrangements • Priority 3: Lifelong learning (vocational education) (€ 280 million) • Measure E: Tackling early school-leaving • Measure F: Reinforcement of vocational training • Measure G: Practical education • Technical assistance (€ 52 million)

  10. Decision Go / no go (new/revised) application Substantive and financial assessment First Disposition (positive/negative) Action needed? Monitoring the project Progress report Revised Disposition Final report Substantive and financial assessment Final Disposition Subsidy Process ESF Consultants

  11. 1)The phase leading up to the first disposition: Substantive and financial assessment of subsidy applications. Every project is assigned to two consultants. The first consultant is the main contact and is also responsible for preparing the products in every stage.

  12. Substantive assessment • Goal of the project • Assessment of activities • Target group of the project • Expected results of the project

  13. Financial assessment Budget analysis: • Costs per person • Relation overhead direct • Calculation (P*Q) • Possible revenues • Feasibility

  14. 2) The monitoring phase • Second / other visits • Mostly after receiving the progress reports. • After the substantive analysis sometimes a visit is planned to monitor the progress (reviewing administrations, assessment of activities, analysing progress against budgets)

  15. 3) The phase of final report • Final report • Actions needed (e.g. project visit, visit internal audit) • Administrative analysis of the administration

  16. Which costs are eligible for subvention? • Preparing phase: development costs, costs to prepare the project • Monitoring phase:- direct costs (direct activities) - indirect costs (coordination, administration, accountants) • Phase after the final report: cost for making the final report

  17. The costs always have to be justified by documents such as: • A time-keeper status (Official document prooving the time spent on the project.) • A list of presence - A proof of payment, paid invoices as a result of an offer procedure, a comparative market research or a public procurement.

  18. Public Procurement: Transparency and minimum value

  19. Questions?

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