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Editing and Formatting in Microsoft Word: Techniques and Tools

Learn how to edit and format your documents effectively in Microsoft Word. This chapter covers various techniques such as select-then-do methodology, clipboard and drag-and-drop capabilities, find and replace commands, scrolling, and switching between different views. It also explores typography elements, paragraph formatting, and the use of undo and redo commands. Enhance your proficiency in Word with these essential skills.

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Editing and Formatting in Microsoft Word: Techniques and Tools

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  1. ExploringMicrosoftWord Chapter 2 Gaining Proficiency: Editing and Formatting

  2. Objectives(1 of 2) • Define the select-then-do methodology • Use the clipboard and/or drag-and-drop capability • Use the Find and Replace commands • Define and use scrolling • Distinguish and switch between Normal and Page Layout views Chapter 2

  3. Objectives(2 of 2) • Define and use Typography elements • Use the Format Paragraph command • Use the Borders and Shading command • Describe and use the Undo and Redo commands • Use the Page Setup command Chapter 2

  4. Overview • Editing - change the contents of your document • Formatting - change the appearance of your document • Change basic typography elements such as fonts • Use shortcuts • There are many ways to accomplish the same task Chapter 2

  5. Select-Then-Do • Cut command • Copy command • Paste command • Drag-and-Drop • Clipboard • Undo command • Redo command Chapter 2

  6. Find, Replace, and Go To Commands • Find command • Replace command • Selection bar • Go To command • Case sensitive search • Case insensitive search • Whole word replacement • Automatic replacement • Wild card Chapter 2

  7. Views • Scrolling • View menu • Normal view • Page Layout view • Zoom command Chapter 2

  8. Editing a Document Hands-On Exercise 1 1. View Menu and Zoom Control 2. Scrolling 3. The Replace command 4. The Clipboard 5. Undo and Redo commands 6. Drag and Drop 7. Print Preview command Chapter 2

  9. Typography(1 of 2) • Typography • Typeface • Times New Roman • Arial • Courier New • Serif typeface • Sans serif typeface Chapter 2

  10. Typography(2 of 2) • Mono-spaced typeface • Proportional typeface • Font • Type size • Point size • Format Font command Chapter 2

  11. Page Setup Command • Page Setup command • Portrait orientation • Landscape orientation • Margins • Page break • Soft page break • Hard page break Chapter 2

  12. Character Formatting Hands-On Exercise 2 1. Open the Existing Document 2. The Right Mouse Button 3. Changing Fonts 4. Boldface & Italics 5. The Format Painter 6. Change Margins 7. Create a Title Page 8. The Completed Document Chapter 2

  13. Paragraph Formatting(1 of 2) • Alignment • Indents • Left indent • Right indent • Special indent • First line indent • Hanging indent • Tab stop • Leader character • Line spacing Chapter 2

  14. Paragraph Formatting(2 of 2) • Format Paragraph command • Widows and Orphans • Borders and Shading command • Drop shadow • Format Painter Chapter 2

  15. Paragraph Formatting Hands-On Exercise 3 1. Load the Practice Document 2. Line Spacing, Justification and Pagination 3. Indents 4. Borders and Shading 5. Help with Formatting 6. The Zoom Command 7. The Completed Document Chapter 2

  16. Summary(1 of 2) • Edit with Select-then-do • Find and Replace text • Search for text strings • Cut, Copy and Paste with the Clipboard • Undo and Redo mistakes Chapter 2

  17. Summary(2 of 2) • Scroll, zoom and view large documents • Use Page Layout view to display headers & footers • Normal view is faster • Use and change TrueType fonts • Format page and paragraphs Chapter 2

  18. Practice with Word • Edit a document • Format a document • Create the Preamble to the Constitution • Examples of Tab Stops • What You Can Do with Borders and Shading • Exploring Fonts Chapter 2

  19. Case Studies • Computers Past and Present • Your First Consultant’s Job • Paper Makes a Difference • The Invitation • One Space after a Period • The Contest Chapter 2

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