1 / 71

Introduction and Welcome to the University

Introduction and Welcome to the University. OUTLINE. Development and Growth Strategic Plan Organisational Structure Governance Budget. UNIVERSITY SITES. St Lucia Campus Map. http://www.uq.edu.au/maps/. ESTABLISHMENT OF FACULTIES AT THE UNIVERSITY OF QUEENSLAND.

kacia
Download Presentation

Introduction and Welcome to the University

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Introduction and Welcome to the University

  2. OUTLINE • Development and Growth • Strategic Plan • Organisational Structure • Governance • Budget

  3. UNIVERSITY SITES

  4. St Lucia Campus Map http://www.uq.edu.au/maps/

  5. ESTABLISHMENT OF FACULTIES AT THE UNIVERSITY OF QUEENSLAND 1911 Arts, Science, Engineering 1925 Commerce (and Economics) 1927 Agricultural Science 1935 Law, Dentistry, Veterinary Science, Medicine 1949 Education, Architecture and Planning 1967 Music 1975 Social Work 1991 Applied Science, Business (Gatton) 1997 Re-organisation into seven “super-faculties” 2001 Re-organisation onto schools

  6. MISSION The mission of The University of Queensland is to create a community dedicated to achieving national and international levels of excellence in teaching, research and scholarship, one that makes significant contributions to the intellectual, cultural, social and economic life of the state of Queensland and the Australian nation.

  7. STRATEGIC PLAN 2006 - 2010 • Mission statement • Strategic aims, aspirations and commitments • Key operational priorities • Teaching and Learning* • Research and research training* • Community partnerships* • Management and resources* *Include strategic objectives and operational priorities

  8. Legislative Base • University of Queensland Act 1988 (as amended on 19 May 2005) • Corporation • State Statutory Authority • Commonwealth Higher Education Support Act

  9. Governance SENATE Finance Committee Audit Committee Buildings & Grounds Committee LegislativeCommittee Honorary Degrees Committee AcademicBoard Standing Committee Academic Programs Policy Committee Teaching & Learning Committee Postgraduate Studies Committee Appointments & Promotions Committee Library Committee Academic Programs Review Committee Research Committee

  10. Powers of Senate • Appoint Staff • Manage and Control • University Affairs • University Property • University Finances • Anything necessary or convenient in connection with its functions • Must act in the way that appears to it most likely to promote the university’s interests • May delegate its powers except for • Making statutes or rules • Adopting the University budget • Approving expenditure (other than a scholarship or prize) of finds from bequests, donations or special grants

  11. Organisational Structure • Faculties • Schools • Centres • Major support areas • Central Administration • Library • Information Technology Services • Teaching and Educational Development Institute • Academic Board • Vice-Chancellor • Senior Executive

  12. Executive Responsibilities • Research policy • Research Management and Services • Research Only Budget • Graduate School • Office of Research and Postgraduate Studies • Australian Institute for Bioengineering and Nanotechnology • Teaching and Learning • Academic Staff Issues including enterprise bargaining • Information Technology Policy • University Library and Learning Services • Marketing and Communications Policy • Fund-raising & University Development Policy • Offices of Marketing and Communications and Development • Customs House • Teaching and Educational Development Institute • Pro-Vice Chancellor (Ipswich) • Managerial oversight of Executive Deans • Resource allocation and overall budgetary responsibility for Faculties • Institute for Molecular Biosciences • Queensland Brain Institute • Support for Vice-Chancellor, particularly in regard to relations with industry and government • Internationalisation and international relations policy • International Education Office • Capital development and space management • Division of Property and Facilities • Institute for Continuing and TESOL Education • Brisbane Institute • Administrative policies, systems and procedures • General staff issues, including enterprise bargaining • Commercialisation policies • Secretary to the Senate and Public Officer • Co-ordination of central administrative services • Planning Secretariat • Management Information Services • University Legal Office • Internal Audit Office

  13. THE ROLE OF THE EXECUTIVE DEAN The Executive Dean is responsible to the Vice-Chancellor through the Senior Deputy Vice-Chancellor for • leadership and management • accountability for all aspects of academic programs, staff management, resource allocation • development of additional sources of non-government funding • representing the Faculty and University to the external community • attracting revenue in addition to government funding

  14. School of Integrative Biology – Key Staff School of Integrative Biology – Key Staff Scott O’Neill Head of School Enquiries to: Christine Ballantyne Ph 336 52471 Scott O’Neill Head of School Enquiries to: Christine Ballantyne Ph 336 52471 Hamish McCallum Teaching & Learning Chair Ph 336 52450 Craig Franklin Teaching & Learning Chair Ph 336 52355 Hugh Possingham Research Chair Enquiries to: Karen Hurley Ph 336 52527 Hugh Possingham Research Chair Enquiries to: Karen Hurley Ph 336 52527 Anne Goldizen Postgraduate Studies Chair Ph 336 54063 Anne Goldizen Postgraduate Studies Chair Ph 336 54063 William Custance Acting Executive Officer Ph 336 52471 William Custance Acting Executive Officer Ph 336 52471 Lina Daddow Teaching & Operations Manager Ph 336 52303 Lina Daddow Teaching & Operations Manager Ph 336 52303 John Bertram Building &Technical Services Officer Ph 336 52771 John Bertram Building &Technical Services Officer - OH&S Ph 336 52771 Tracey Franchi Finance & HR Manager Ph 336 54831 Tracey Franchi Finance & HR Manager Ph 336 54831 Susie Maria Senior Academic Administration Officer Ph 336 54856 Iola Ternel Manager, Academic Administration Ph 336 54856 Julie-ann Harlow Senior Finance & HR Officer Ph 336 54898 Julie-ann Harlow Senior Finance & HR Officer Ph 336 54898 Melissa Brown Purchasing & Receiving Officer Ph 336 54469 Melissa Brown Purchasing & Receiving Officer Ph 336 54469 Jason White Senior Finance & HR Officer Ph 336 54837 Anna Gallard Purchasing & Receiving Officer Ph 336 54469 John Hughes Honours Admin Officer Ph 335 69883 Hayley Ware Receptionist Ph 336 52491 Hayley Ware Receptionist Ph 336 52491 Sian Rogie Undergraduate Admin Coordinator Ph 336 53382 Sian Rogie Undergraduate Admin Coordinator Ph 336 53382 Gail Walter Postgraduate Admin Officer Ph 336 57082 Gail Walter Postgraduate Admin Officer Ph 336 57082

  15. SETTLING IN AT UQ http://www.uq.edu.au/new-staff/ Employment Information Career Progress and Appraisal Handbook of University Policies and Procedures (HUPP) Financial Management Practices Manual (FMPM) Code of Conduct Protocol

  16. Industrial Awards and Agreements General Staff • The University of Queensland General Staff Award 2003 • Enterprise Agreement (General Staff) 2005 Academic & General Staff • Higher Education Contract of Employment Award 1998 Academic Staff • Higher Education Academic Salaries Award 2002 • Enterprise Agreement (Academic Staff) 2005 TESOL Staff • Enterprise Agreement TESOL Language Instructors 2005

  17. Australian Workplace Agreements (AWA) • New staff offered a choice of Enterprise Agreement or AWA from 29 April 2005 • All staff offered choice from August 2006

  18. Standard Hours of Work(General Staff: HEW Levels 1 – 7) • Fixed commencing and ceasing times • Can be changed by the employer with one week’s notice • 36 ¼ hour week • 7 ¼ hour day • 45 minute unpaid meal break • Within prescribed span of hours • 2 x 10 minute paid rest pause

  19. Flexible Hours Arrangements(General Staff: HEW Levels 1 – 7) • Four and a half day week (4 days x 8 hours and 1 day x 4 ¼ hours) • Nine day fortnight (72 & ½ hours spread over 9 days of the fortnight)

  20. Flexitime and VBT(General Staff HEW 1 – 7) MUST BE AGREED WITH SUPERVISOR FLEXITIME • Can work up to 9 ordinary hours in a day • Cannot accrue more than 4 hours in a week • Cannot accrue more than a maximum of 7 ¼ hours Voluntary Banked Time (VBT) • Can work up to 45 ¼ hours per week • Cannot accrue more than 9 hours in a week • Accrue a maximum of 36 ¼ hours

  21. Hours of Work General Staff (HEW Level 8 and above) • No set hours • Hours not required to be recorded • Minimum expectation 36 ¼ hours per week • Work performed beyond norm with prior written approval of supervisor may receive overtime on a time for time basis Academic Staff • No set hours • Hours not required to be recorded • Regulated workloads policy on HUPP

  22. Attendance Records(General Staff HEW Levels 1 – 7) • Timesheets available on the web under New Staff section (Settling In / Administration / Time sheets) • Legal requirement to maintain timesheets indicating commencing and ceasing times • To be completed daily by staff member / signed off by supervisor fortnightly • Separate records kept for ordinary & overtime hours • TOIL for overtime and FLEX / VBT of 7 ¼ hours and greater must be applied for through Employee Self Service (ESS)

  23. Recreation Leave General Staff 4 weeks per annum + 17 ½% loading (cumulative) Maximum Recreation leave balance is 40 days old Academic Staff 4 weeks per annum + 17 ½% loading (paid December) Generally to be taken during the vacation period with approval of the relevant Head of Organisational Unit New cumulation rules start January 1st 2006. Maximum Balance 40 days before 10 day will be directed.

  24. Sick Leave General Staff 10 days Sick Leave (cumulative) Medical certificate required after three days Academic Staff (including Grant appointed) Credited on January 1st each year 5 days Carers Leave, 30 days Sick Leave (non-cumulative) 10 days Sick Leave (cumulative) Pro rata amount for staff employed after January 1st Long Service Leave 13 weeks paid leave after 10 years of continuous service Maximum LSL balance is 26 weeks

  25. Carer’s Leave All Staff After 12 months’ service – 5 days in a calendar year, non-cumulative Up to 12 months’ service – Pro-rata from commencement For over 3 consecutive days, a medical certificate or statutory declaration required

  26. Superannuation Eligible staff fill in a UniSuper application form All staff not covered by UniSuper (Defined Benefit Division/Accumulation 2) (providing 17% employer contributions) are covered by UniSuper Accumulation 1 (9% employer contributions – when earnings are in excess of $450 per month) Queries to Superannuation Section: 3365 2993

  27. For more information on Employment Conditions See the UQ web site at http://www.uq.edu.au/new-staff/

  28. CAREER PROGRESS & APPRAISAL

  29. STAFF APPRAISAL Benefits • Confirm what is expected of you • Receive feedback and recognition • Discuss your career goals • Plan personal and professional development

  30. General Staff - APPRAISAL CYCLE 1st interview (at beginning of appointment and annually) Expectations 2nd interview (by October each year) Performance Staff Development Expectations for next year Outcomes

  31. General Staff - SETTING EXPECTATIONS 1st Annual Review meeting (now) Staff member and supervisor - discuss and record: • Primary purpose of position • Tasks / accountabilities • Objectives (HEW levels 5 - 10)

  32. General Staff - APPRAISAL 2nd Annual Review meeting (October) Staff member and supervisor - discuss and record: • Assessment of performance against expectations • Skills and knowledge needs • Training and development plan • Recommendation for increment or double increment • Expectations and objectives for next year

  33. The difference between General Staff Classification and Performance Review • CLASSIFICATION - Evaluation of the work role and responsibilities of the position • PERFORMANCE REVIEW - Assessment of the performance of the individual in the position THE RECOGNITION AND DEVELOPMENT PROGRAM COMPLEMENTS THE JOB CLASSIFICATION PROCESS

  34. Academic Staff - APPRAISAL Academic appraisal will be covered in the course: Developing Your Role as a UQ Academic

  35. THE STAFF DEVELOPMENT PROGRAM INCLUDES • Induction • Leadership and Management • Finance, Administration and IT • Teaching and Learning • Academic Career Advancement • Internationalisation • Researching Skills • Occupational Health and Safety • Mentoring • Equity and Diversity www.tedi.uq.edu.ay/sdh

  36. Handbook of University Policies and Procedures http://www.uq.edu.au/hupp • University Organisation and Governance • Workplace Health and Safety • Teaching and Learning • Research and Postgraduate Studies • Human Resources • Information Technology • Physical Facilities and Services • Community and Development Activities

  37. Links to Information • Sexual Harassment - http://www.uq.edu.au/hupp/index.html?policy=1.70.2 • Discrimination, Harassment and Bullying - http://www.uq.edu.au/hupp/index.html?policy=1.70.6 • Opposing Racism - http://www.uq.edu.au/about/valuing-diversity-opposing-racism • Guide to using Inclusive Language - http://www.uq.edu.au/equity/docs/inclusive_language05.pdf

  38. Links to Information - (continued) • Unisafe: Personal Safety on Campus - http://www.uq.edu.au/unisafe/personal-safety.html • Parking at UQ - http://www.uq.edu.au/parking/ • Balancing work and family - http://www.uq.edu.au/equity/?page=11661 • Smoking on campus - http://www.uq.edu.au/hupp/?page=25058&pid=25015

  39. Financial Management Practices Manual http://www.bs.uq.edu.au/FMPM • University Budget • Financial Delegations • Revenue • Expenditure • Salaries • Assets, Liabilities and Equity • Financial Systems

  40. Code of Conduct http://www.uq.edu.au/new-staff/ (under Settling In / Policies and Procedures) • Respect for the law and system of University Governance • Respect for persons • Integrity • Dilligence • Economy and efficiency

  41. Office of Marketing and Communications Protocol and Ceremonies • Provide advice and management expertise to the Senior Executive in relation to the staging of major university events

  42. Office of Marketing and Communications Protocol and Ceremonies • Graduations ceremonies • Local, and • International

  43. Office of Marketing and Communications Protocol and Ceremonies • Co-ordinate invitations to and oversee events attended by Regal, • Vice-Regal representatives, Federal and State Government Ministers, • Members of the diplomatic Corps, foreign government and dignitaries, and • Presidents of leading international universities See Vice-Chancellor’s Protocol Guidelines at: www.uq.edu.au/omc/docs/protocol/protocol_guidelines.pdf

  44. Office of Marketing and Communications Protocol and Ceremonies • Provide support for internal and external community relations activities

  45. Office of Marketing and Communications Protocol and Ceremonies • Provide advice to the wider university and external communities

  46. Office of Marketing and Communications Protocol and Ceremonies Contacts Manager • John Moller Ph: 3365 2737 Protocol Officers • Anna Roberts Ph: 3365 3159 • Helen Bourke Ph:3365 1596 Protocol Assistant • Jasmin Haddadi Ph: 3365 7045

  47. Office of Marketing and Communications Overseas Visitors to UQ • Co-ordinated by International Education Directorate (IED) • Contact: Ms Elizabeth Pitts 3365 1978

  48. The cost of workplace injuries Components of cost of workplace injuries • Workers’ Compensation and rehabilitation • Related health and social service costs • Property damage (insurance costs) • Disruption to production and lost business opportunity • Legislative and administrative costs Total cost > $33 billion / year (Australia, 2004)

  49. Queensland Workplace Health and Safety Act 1995 • New legislation in 1989 to replace a wide range of prescriptive OH&S Acts and Regulations • Revised in 2002

  50. OH&S ResponsibilitiesIndividual Staff • Compliance with safe working procedures • Use of appropriate personal protective equipment and safety systems • Participating in risk assessments • Reporting of OH&S problems

More Related