2011 Hurricane Season Personal Preparedness Presentation All Hands (military & family)

1. 2011 Hurricane SeasonPersonal Preparedness PresentationAll Hands (military & family) Coast Guard CAMSLANT LCDR Jacob Ramos (XO)

2. Command Personnel • COXO • CMC • OPS EO • ISSO PW • COMMO EMO • Senior CPOs & CPOs

3. Agenda • Personal Preparedness and Personnel Accountability • Contingency Support Plan • Hurricane Conditions and Recovery

5. Historical Trajectories

6. Hurricane Season begins June 1st and ends November 30th Now is the time to prepare. • Create an Emergency Action Plan • Identify important documents & valuables to take or protect • Check your homeowners or renters insurance policy • Fill out and turn in your Emergency Evacuation Form • Create an Emergency Action Plan • Identify important documents & valuables to take or protect • Check your homeowners or renters insurance policy • Fill out and turn in your Emergency Evacuation Form

7. It Only Takes One

8. Personal Preparedness / Personnel Accountability InstructionCAMSLANT INST 3141.1P • OBJECTIVE: Be prepared / Be ready to respond • We have a responsibility to institute a rapid and accurate method of accountability of personnel and their status. • CAMSLANT also has the responsibility to provide emergency response to support operations; families may be without their spouse. • Personal and family safety is paramount. - Before Event, During Event, After Event • Review your responsibilities Today!! • This instruction has plan templates to guide preparation • Has detailed procedures for accountability • Has several points of emergency support contacts

9. Emergency Evacuation Form • Information is required by the Commandant • Filled out every year • Used to update the Base Recall List • Provides contact information • Should there be a CG ordered evacuation, provides necessary information quickly • Dependents not listed on the form may not be eligible for reimbursement costs • Using the zip code, we can pinpoint personnel in the hardest hit areas and quickly provide assistance

10. YOUR Preparations…When a weather event is imminent you must decide “Should I stay or should I go?” This is a difficult decision. This is when your emergency plans will be put into action. In either case, perform the following: • Secure all potential missile hazards. • Board or tape windows to lower the risk of cuts from flying glass. • Keep vehicles filled with fuel. • Check your cash on hand ($500). • Ensure you have enough water. The rule of thumb is 1 gallon per person per day. Don’t forget any pets when you make these calculations. • Secure all potential missile hazards. • Board or tape windows to lower the risk of cuts from flying glass. • Keep vehicles filled with fuel. • Check your cash on hand ($500). • Ensure you have enough water. The rule of thumb is 1 gallon per person per day. Don’t forget any pets when you make these calculations. Photo by Dave Saville, FEMA News Photo

11. Things to consider . . . . . • If you have a generator, check it now to make sure it is in good working order; fill up fuel containers. • Note what you can run on the generator and make sure you have the right type and length of extension cords. • Stock up on batteries and flashlights/lanterns. Avoid candles and fuel burning lanterns. • If you have a battery powered TV, it will not work unless it can receive digital signals. • If you have a cell phone, get a car adaptor for it. • Make sure you have enough medications (if needed). • Make sure all pets have up to date shots, identification tags and licenses (if required). • If you have a generator, check it now to make sure it is in good working order; fill up fuel containers. • Note what you can run on the generator and make sure you have the right type and length of extension cords. • Stock up on batteries and flashlights/lanterns. Avoid candles and fuel burning lanterns. • If you have a battery powered TV, it will not work unless it can receive digital signals. • If you have a cell phone, get a car adaptor for it. • Make sure you have enough medications (if needed). • Make sure all pets have up to date shots, identification tags and licenses (if required).

12. What should go in a Disaster Supply Kit? • Water – Keep at least 3 days worth • Ready-to-eat canned food • sugar, salt, pepper • Vitamins • Comfort food • Foods for infants, elderly dependents or those on special diets • First aid kit • Non/prescription drugs • Sanitation items • Personal hygiene items • Water – Keep at least 3 days worth • Ready-to-eat canned food • sugar, salt, pepper • Vitamins • Comfort food • Foods for infants, elderly dependents or those on special diets • First aid kit • Non/prescription drugs • Sanitation items • Personal hygiene items • Clothing and bedding • Important papers • Mess kit – paper plates, cups • Tools • Tape (Duct & Painters) • Tarps • Bungee cords, rope • Plastic sheeting • Garbage bags • Matches • Pet food and supplies • Items you can’t live without!! • Clothing and bedding • Important papers • Mess kit – paper plates, cups • Tools • Tape (Duct & Painters) • Tarps • Bungee cords, rope • Plastic sheeting • Garbage bags • Matches • Pet food and supplies • Items you can’t live without!!

13. Your pet disaster kit should include: • Pet food and treats – w/ can opener • Drinkable water in plastic bottles • Pet medications & medical records, waterproof • Sturdy leashes, harnesses and/or carriers • Current photos - in case they get lost • Veterinarian’s Name • Pet beds and toys, if possible. • Identification tag and collar. • Pet food and treats – w/ can opener • Drinkable water in plastic bottles • Pet medications & medical records, waterproof • Sturdy leashes, harnesses and/or carriers • Current photos - in case they get lost • Veterinarian’s Name • Pet beds and toys, if possible. • Identification tag and collar. • For more info visit: http://www.fema.gov/kids/petkit.htm

14. If you decide to stay… BE PREPARED!! • Inform your supervisor and at least one out of state contact of your intentions to stay in the area. • If you have a family member with special needs, inform your local fire station. • If power is lost, turn off all appliances and equipment to reduce the power surge when it is restored. • Make sure you have enough medication. • Bring pets indoors. • Stay within the inner section on the lowest level of your home away from doors and windows. • Do not go outside during a lull in the storm.

15. If you decide to go to a shelter . . . • Consider how safe your home is – you might be better off staying in the area and going to a local shelter. • Know the location of shelters in your area. • Shelters only provide the basic necessities so take your Disaster kit, clothing. blankets/sleeping bags, lightweight folding chairs. • Take along games and/or books. • Alcoholic beverages and weapons are not allowed!!! • Decide what you are going to do with your pets. Although in recent years the number of hotels and shelters that will accept pets in an emergency situation has increased, most shelters still do not. • Keep all of your important items/papers with you. • Lock up and secure your home.

16. Ordered Evacuation An evacuation may be ordered when civil and military authorities determine the approaching storm may cause significant damage and endanger lives. Only a partial evacuation may be ordered - some personnel may not be directed to evacuate because of their location. Therefore it is extremely important you carefully monitor the information provided during hurricane conditions. • Coast Guard will reimburse members for the cost of relocating when the District Five Commander orders an evacuation. • Personnel who elect to evacuate without the District Commander’s authorization for entitlements will not receive reimbursement. • If time permits, you may be issued travel orders, but more than likely they will not be provided until after the hurricane. • Do not expect advance payment entitlements. • You should be prepared to bear the initial expenses you incur for food, lodging and travel (have a credit card ready for use).

17. Evacuation Eligibility The following personnel are eligible for evacuation entitlement in the event of an ordered evacuation: • Active Duty Personnel (includes Reservists performing active duty of 30 days or more) • Civilian employees • Dependents of Active Duty and Civilian Employees (as validated on the Emergency Evacuation Personnel Information Form)

18. The following information on reimbursements is very important! • Transportation: Maximum transportation reimbursement will not exceed the round-trip mileage between Chesapeake, VA and the safe haven selected by the District Commander. • Per Diem: Maximum per diem reimbursement will not exceed the rate authorized for Petersburg, VA regardless of your evacuation destination. • Receipts for expenses of $75.00 and above are required. • Receipts for lodging in any amount are required. • Receipts for meals are NOT required. • Per diem is paid at the full rate for the first 30 days for both members and their family. • On the 31st and subsequent days per diem is paid at 60% for family members over age 12 and 30% for those under 12.

19. If you decide to leave… • Know where you are going and leave early! • Secure your home by unplugging appliances/ equipment, turn off electricity and the main water valve. • Inform your supervisor and at least one out of state contact of your intentions to leave the area and your destination. • Take your emergency supplies; warm protective clothing; blankets and/or sleeping bags – you may be “car camping” for a while. • Decide what you are going to do with your pets. • Lock up and secure your home. Photo by Drew Tarter, Sun Herald http://digitaljournalist.org/issue0510/dis_tarter.html

20. If / when you go… • TIMING is CRITICAL. Leave early • FUEL is CRITICAL. When hurricane is inbound, keep gas tanks above ¾ full. • Anticipate long delays. This will test your patience… • If you want it, BRING IT! • It is IMPERATIVE that you remain in touch with your chain of command http://www.stormchaservideo.com/Hurricane_Katrina/index.htm

21. Hampton Roads EVAC Routes Portsmouth -- Individuals residing north of I-264 will use route 17 north to Route 258/32 south in Isle of Wight County; OR Route 337 west and I-664 north to Route 17 north, then to Route 10 west toward Smithfield.

22. North Carolina EVAC Routes Source: http://www.ncdot.org/download/travel/travel_evac_hurricaneroutes.pdf

23. EVAC Routes • Follow evacuation routes to your pre-designated shelters – when in doubt head inland and away from the path of the storm. • Most evacuation routes are marked with circular blue signs that read "Evacuation Route." By following the posted evacuation routes, you can leave threatened areas more quickly and efficiently than on local roads. • Stick to the Marked Routes • Emergency responders cannot be everywhere at once. Law enforcement officers and other personnel are typically positioned along the major evacuation routes to help motorists. • If you stray from these routes, you could risk getting stranded or lost – two things you definitely want to avoid during a hurricane.

24. I-64 Hurricane Outbound Reverses I-64 traffic flow (Cat 4-5) From Hampton Roads Bridge Tunnel to 295 Interchange, Richmond I-64 Lane reversal … PREPARE for DELAYS !!

25. Stay Informed on the Road: 511 • 511 uses an automated voice response system. Callers can ask for specific areas, and the system will provide information about traffic incidents, closures and other important roadway conditions. • Virginia: • Dial 511 on any phone (does not work on USCG VOIP phones) • http://www.511virginia.org • North Carolina • Dial 511 or (1-877-511-4662) on any phone • http://www.ncdot.gov/travel/511/default.html

26. Stay Informed on the Road: Twitter • VDOT • The Virginia Department of Transportation (VDOT) uses the Twitter social media network to deliver the latest in agency news and real-time traffic information to the travelers of Virginia. • Hampton Roads: http://twitter.com/511hamptonroads • Feeds for other regions: http://www.virginiadot.org/newsroom/vdot_twitter_feeds.asp • NCDOT • The N.C. Department of Transportation now offers travel information for motorists and ferry passengers on Twitter.com, a free social-networking Web site. • Travelers can sign up to receive tweetsfrom any of NCDOT’s 18 different Twitter accounts. • Northern Coastal Region: http://twitter.com/ncdot_ncoast • Feeds for other regions: http://www.ncdot.org/travel/twitter/

27. Hurricane Prep and Recovery Procedures“Heavy Weather” • May set 4 Hurricane Readiness Conditions- Hurricane Condition IV, (severe winds probable in 72 hrs) - Hurricane Condition III, (severe winds probable in 48 hrs) - Hurricane Condition II, (severe winds probable in 24 hrs) - Hurricane Condition I, (severe winds probable in 12 hrs) • All personnel to prepare and brace for storm - Secure Workspaces, Home, and Family - May be assigned as needed to support/ recovery efforts

28. Condition III Condition III is set when a storm is probable within 48 hours. By this time preparations have been done to secure things around the base, brief personnel and identify personnel and sources needed. What you can expect - • All military personnel will be recalled to assist with storm preparations. • All deployable teams will be placed on immediate standby. Members will be released as soon as practical to prepare their homes and family. • Normal work schedules should be interrupted and a full time effort to secure CAMSLANT & COMMSTAs. • All personnel not on the watch will secure their computer equipment and workspaces once cleared by the ISSO.

29. Condition II Condition II is set when a storm warning is issued and high winds are probable within 24 hours. What you can expect - • Final inspections and securing of outdoor equipment/furniture will be done. • All vehicles that will remain on the base are moved to safer positions (indoors if space is available). • CAMSLANT personnel are to report to their assigned response/support billets. • All non-essential personnel should be released to make preparations at home. • INFORM YOUR SUPERVISOR OF YOUR PLANS

30. Arrival at safe haven… CHECK IN!! • As soon as you are able after you reach your safe haven, contact your supervisor or BRAVO team personnel contact. • If you are unable to contact your supervisor, move up your Chain of Command until successfully accounted for. • If unsuccessful, contact your out of area contact listed on your Emergency Evacuation Form. - Relay your whereabouts and status - Advise them the CG may be contacting them to ask about your status • If all else fails, go to the nearest city/county/state/Red Cross emergency station and report your status. • Continue to provide 24 hour updates to Bravo team. This team will indicate when it is safe/required to return back to CAMSLANT.

31. Provide the following information when checking in . . . • Your name (last, first, mi) • Rank/rate and status (active, reserve, civilian, Aux) • EMPLID • Division/Branch assigned • Your present location and condition • How you can be contacted (i.e. phone#, other) • No. of dependents/their condition if known • When you can report to your office • Analysis of your situation • Other information concerning your situation After initial check in, report your status as directed by Bravo team, or at least every 24 hours to ensure continuous accountability.

32. After the storm. . . • Continue to monitor radio television stations for information about the area your home is in. • Call the Foul Weather Hotline (421-6277) for updated guidance. • Beware of outside hazards such as downed power lines; debris-filled streets; weakened roads/bridges; and displaced animals or “critters”. • Guard against spoiled food. • Do not use tap water until told by officials it is safe. • If you lost electricity, make sure everything is unplugged or turned off except one light. That way you will know power is restored. • Only use the telephone in an emergency and keep calls brief. Available lines should be kept open for use by first responders and emergency repair crews.

33. Staying Informed – Base Status • The Foul Weather Hotline (421-6277) contains the official and most up-to-date information for base status information. Do not contact the CWO for updates! • Local television stations will be updated as they can be reached. The closure information “NSA Northwest” will be scrolled at the bottom of the screen. • Radio stations will announce closure information they receive from their affiliated television stations. • The Coast Guard Emergency Notification System (ENS) is another way to receive base status information.

34. In Summary… • Prepare your Emergency Kits NOW • Make a plan, and follow through • If you decide to leave, LEAVE EARLY • Be accountable and informed • Chain of Command, Family/Friends • Take nothing for granted… • If you want it, you should bring or protect it!

35. Key Websites • Virginia Hurricane Guide • http://www.virginiadot.org/travel/hurricane_default.asp • Virginia Department of Emergency Management • http://www.vaemergency.com/ • Chesapeake: www.chesapeake.va.us/services/depart/fire/em/emergman.shtml • Hampton: www.hampton.va.us/eoc/index.html • Newport News: www.nngov.com/emergency-management • Norfolk: www.norfolk.gov/emergency • Portsmouth: www.portsmouthva.gov/eoc • Suffolk: www.suffolk.va.us/em/index.html • Virginia Beach: http://www.vbgov.com/search.aspx • Williamsburg: www.ci.williamsburg.va.us/Index.aspx?page=31 • Yorktown: www.yorkcounty.gov/fls/em/index.htm • Virginia 511 Information • http://www.511virginia.org/ • Virginia DOT Twitter Feedshttp://www.virginiadot.org/newsroom/vdot_twitter_feeds.asp

36. Key Websites North Carolina Evacuation Information http://www.ncdot.gov/travel/evacuationmaps/default.html North Carolina Department of Emergency Managementhttp://www.nccrimecontrol.org/Index2.cfm?a=000003,000010 North Carolina 511 Information http://www.ncdot.gov/travel/511/default.html North Carolina DOT Twitter Feedshttp://www.ncdot.gov/travel/twitter/ Ready.gov – Emergency Preparednesshttp://www.ready.gov/

37. Questions???ENS system: LT Chris Wolfer