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STATUTORY AUDIT OF SSA & kgbv IN JHARKHAND AT ALL LEVELS

STATUTORY AUDIT OF SSA & kgbv IN JHARKHAND AT ALL LEVELS. Date 30.10.2012 By O. P. Mishra JEPC, Ranchi. Audit in Practice. Test audit by AG conducted till FY 2010-11 State finance audit on regular basis Review audit by IPAI Annual statutory audit by CA

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STATUTORY AUDIT OF SSA & kgbv IN JHARKHAND AT ALL LEVELS

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  1. STATUTORY AUDIT OF SSA & kgbv IN JHARKHAND AT ALL LEVELS Date 30.10.2012 By O. P. Mishra JEPC, Ranchi

  2. Audit in Practice • Test audit by AG conducted till FY 2010-11 • State finance audit on regular basis • Review audit by IPAI • Annual statutory audit by CA • Quarterly internal audit • Periodical review by JRM • Social audit of VECs • Internal check. control & monitoring by immediate seniors • Review as and when desired by C&AG

  3. Statutory audit process & coverage • Twelve CA firms appointed for audit including one CA as lead auditor • General auditors undertake the audit of district accounts • Lead auditor performs the audit of SPO and compiles the accounts of state as whole covering : • 1 unit of SPO • 24 units of DPOs • 260 units of BRCs • 203 units of KGBVs • 1/3 VECs getting more than Rs. One Lac in a year

  4. Accounts & audit reports • Audited accounts with report is prepared at KGBV,BLO,DLO & SPO stand alone at all levels and consolidated at district and state as a whole representing : • Balance Sheet • Income & Expenditure • Receipt & Payment • Asset/Liabilities & Expenditure schedule • Procurement audit report • VECs audit position • Splited & consolidated utilization certificates • Auditors report on Audited Accounts along with Management letter

  5. Challenges in audit operation • Time taking (Total coverage of 493 units) • Training/organizing to all related functionaries • Preparation of 260 BRC,203 KGBV,24 DLO and SPO stand alone audited accounts • Consolidation of all above at 24 DLO and then state as a whole • Misconception of consolidation of accounts among DLO/BLO accounts personnels • Distance coverage & locational problem • More complicated work needs extra care

  6. Effects of total inclusion • Representing actual fund status at SPO/DPO/BRC& KGBV level • Awareness among functionaries • Rs. 133 crore unspent free cash identified during first time audit of BRC which was earlier reported as expenditure • Penitration of fund flow monitoring • Strengthening of BLO sensitizing the staff of their importance/role • DPO started monthly accounts RPM of BRC/KGBV for tracking of fund flow

  7. Betterment & Changes • Financial data up to BRC/KGBV are now based on actual expenditure against bills • No threat of submission of over/under utilization • Downward fund flow system from SPO-DPO-BRC-KBV-VEC • Changed reporting system up to BRC level • Now reported expenditure is only for VECs releases • Fund flow up to BRC/KGBV is now treated as releases not expenditure • Though the system minimizes performance but represents clear picture

  8. Issues to overcome in audit & accounts • Beyond reach BRS in RTGS/NEFT transaction • Facts and financial figures of VECs • Utilization/adjustment of advances on account of VECs • Appointment of accounts personnels including accountants for schools • Frequent tern-over of contractual employees • Online monitoring of fund flow from SPO to VECs with expenditure details • Reconciliation of Bank balances as per CPSMS data with that of reported balances • Electronic accounting system up to VEC level

  9. Thanks

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