Powerf u l Pack Committees

1. PowerfulPack Committees Seneca Waterways Council Cub Scout College 03.03.12

2. Objectives • Describe Pack Committee Roles • How to recruit to fill Pack Committee roles • How to help new Pack Committee members get started

3. Structure Across Programs Council • Membership • Strives for growth through: • Organizing new units • Joining existing units • Retaining existing members • Finance • Helps the Council fund its share of the total operating budget: • Fund-raising • FOS • Endowments • Program • Helps Units with: • Camp promotion • Community service • Training adult volunteers • Youth advancement • Recognition Commissioning Coaching and consultation by District volunteers for Unit adults to ensure the success of every Unit District • Membership • Strives for growth through: • Organizing new units • Joining existing units • Retaining existing members • Finance • Helps the District fund its share of the total Council budget: • Fund-raising • FOS • Endowments • Program • Helps Units with: • Camp promotion • Community service • Training adult volunteers • Youth advancement • Recognition Commissioning Coaching and consultation by District volunteers for Unit adults to ensure the success of every Unit Troops • Membership • Strives for growth through: • Recruiting new members • Retaining existing members • Finance • Helps the Troop fund its budget: • Fund-raising • FOS • Inventory • Program • Helps Unit with: • Camp promotion • Community service • Training adult volunteers • Youth advancement • Recognition Packs • Membership • Strives for growth through: • Recruiting new members • Retaining existing members • Finance • Helps the Pack fund its budget: • Fund-raising • FOS • Inventory • Program • Helps Unit with: • Camp promotion • Community service • Training adult volunteers • Youth advancement • Recognition

4. Benefits of Common Structure Benefits: • Familiar structure from Packs to Council • Support at District and Council levels for Unit roles • National level support for training and materials • Scouting.org Packs • Membership • Strives for growth through: • Recruiting new members • Retaining existing members • Finance • Helps the Pack fund its budget: • Fund-raising • FOS • Inventory • Program • Helps Unit with: • Camp promotion • Community service • Training adult volunteers • Youth advancement • Recognition • Committee Chair • Charter Org Rep (COR) • Secretary • Public Relations Chair • Advancement Chair • Outings Chair • ScoutParents Unit Coordinator • Treasurer • Public Relations Chair • Friends of Scouting Chair

5. The Pack Committee Every pack is under the supervision of a Pack Committee. Pack Committee Member Qualifications: • Minimum of 3 members • At least 21 years old • Abides by the Scout Oath, Scout Law, and Declaration of Religious Principle • Possesses the moral, educational, and emotional qualities that the Boy Scouts of America deems necessary to afford positive leadership to youth • Selected by the Chartered Organization, registered adult leader of the BSA • One of these members is designated as the Pack Committee Chair A committee of three, must assume responsibility for more areas of service than a committee of seven or more Experience has shown that a larger committee generally ensures a stronger, more stable Pack that delivers a more successful pack program A larger committee is also a way of involving more Pack families in meaningful service to the Pack

6. Pack Committee Responsibilities • Recommends Pack Leaders to the Chartered Organization • Recruit the Cubmaster and one or more Assistant Cubmasters • Provides adequate and safe facilities for Pack meetings • Coordinates Pack's & Chartered Organization's program through the COR • Help with Pack charter renewal • Help stimulate the interest of adult family members • Supervise finances and equipment • Works closely with the Cubmaster to ensure a year round quality program • Completes BSA position specific training • Conducts, with the help of the Cubmaster, periodic training for scout adults • Cooperates with other Scouting units A strong Pack Committee will have individual members assigned to such areas as record keeping and correspondence, finances, advancement, training, public relations, and membership and reregistration. The Pack Committee Chair decides how the responsibilities should be divided and gives Committee Members assignments.

7. Pack Cub Scout Pack

8. Membership Roles • Committee Chair • Charter Org Rep (COR) • Membership Chair • Secretary • Public Relations Chair

9. Committee Chair Responsibilities: • Maintain a close relationship with the Chartered Org. Rep (COR) • Report to the Chartered Organization to cultivate harmonious relations • Work with the Cubmaster on policy matters • Supervise Pack Committee operation by • Calling and presiding at Pack Leaders' meetings • Assigning duties to Committee Members • Planning for Pack charter review, roundup, and re-registration • Approving bills before payment by the Pack Treasurer • Conduct Pack Program Planning Conference & Pack Leaders' meetings • Complete Pack Committee Fast Start Training and Basic Leader Training • Ask the Committee to assist with recommendations for Leaders as needed

10. Committee Chair Responsibilities: (continued) • Recognize the need for and form more Dens, as needed • Work with the COR to provide adequate and safe facilities for meetings • Cooperate on council-approved money-earning projects • Manage finances through adequate financial records • Maintain adequate Pack records and take care of any Pack property • Assume direction of the Pack until a Cubmaster successor is ready • Appoint a Committee Member to manage for Youth Protection training • Provide a training program for adult family members • Develop and maintain strong Pack-Troop relationships • Work to bring about smooth transition of Webelos Scouts into the troop • Help bring families together at joint activities • Support the policies of the BSA

11. Membership Chair Responsibilities: • Prepare reregistration papers and an annual report to the Chartered Organization • Secure signatures and registration fees for the coming year • Ask the COR to submit a charter application and annual report to the Chartered Organization for approval • At least a month before charter expiration, arrange for the annual membership inventory, a uniform inspection, and the annual charter review meeting • Help the Cubmaster & COR conduct the formal charter presentation • Conduct an annual census of boys in the Chartered Organization for systematic recruitment • Work with Pack Committee Members to promote recruitment plans • Work with the Cubmaster and Pack Committee to develop and carry out a plan for year-round membership growth • Work with the Cubmaster in following up on former Pack members who are now Boy Scouts and potential Den Chiefs • Follow up on Cub Scout dropouts to help return them to full, active membership

12. Secretary Responsibilities: • Keep up to date of all Scouting literature, materials, records, and forms • Inform new Den Leaders of available resources • Acquaint Den Leaders with the contents of the Pack Record Book • Maintain up-to-date information in the Pack Record Book • Maintain an inventory of Pack property • Handle correspondence for the Pack • Keep Pack Leaders' meeting notes • Notify Leaders of Pack Leaders' meetings and other activities • Provide Den Leaders with records and forms for meetings

13. Public Relations Chair Responsibilities: • Stimulate Pack service projects • Promote family participation in all Pack events • Urge Pack participation in Chartered Organization programs • Suggest ways of supporting the Chartered Organization's overall program • Work with the Pack Committee to promote new membership • Consider using a monthly or quarterly Pack newsletter • Provide Pack announcements for regular release in the official bulletins, newsletters, Web sites, etc., of your Chartered Organization • Make use of the news media in publicizing Pack events

14. Finance Roles • Treasurer • Friends of Scouting Chair

15. Treasurer Responsibilities: • Help the Pack Committee and Cubmaster establish a sound financial program for the Pack with a Pack budget plan • Open or maintain a bank account in the Pack's name and arrange for all transactions to be signed by any two of the Cubmaster, Pack Committee Chair, Secretary, or Treasurer • Approve all budget expenditures • Check all disbursements against budget allowances, and pay bills by check • The Pack Committee Chair should approve bills before payment • Collect dues • Give receipts for funds, and deposit the money in the bank account • Keep up-to-date financial records • Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book • Credit each Cub Scout with payment of dues

16. Treasurer Responsibilities: (continued) • Compare records with those of the Den Leaders - make sure they agree • Give leadership in developing a record-keeping system in the Pack • As required, counsel with a Scout’s family to encourage regular payment • Work out a plan with the Pack Committee so that the Scout can earn dues • Make regular monthly reports to the Pack Committee at the Pack Leaders' meeting, and report to the Chartered Organization as often as desirable on the financial condition of the Pack • Provide petty cash needed by Leaders • Keep a record of expenditures • Guide the Pack in conducting Council-approved Pack money-earning projects

17. Friends of Scouting (FOS) Chair Responsibilities: • Some Councils rely heavily on Units for Friends of Scouting (FOS) funds • The following functions need to be performed: • Enroll family members and Cub Scout Leaders in FOS • Enroll as a Friend of Scouting • For every five families in the Pack, recruit one person as an enroller • Attend an FOS kickoff meeting • Enroll each enroller as a Friend of Scouting • Train enrollers • Conduct report meetings • Follow up until all FOS cards have been accounted for • Give recognition to contributors and enrollers • Work closely with the Pack Committee on public relations for FOS

18. Program Roles • Advancement Chair • Outings Chair • ScoutParents Unit Coordinator

19. Advancement Chair Responsibilities: • Have a working knowledge of the Tiger Cub, Cub Scout, and Webelos Scout advancement plans • Help plan and conduct induction and advancement recognition ceremonies • Train parents, guardians, and Pack Committee Members in ways to stimulate Tiger Cub, Cub Scout, and Webelos Scout advancement • Arrange for Webelos graduation ceremonies with the Cubmaster, Webelos Den Leader, and Scoutmaster(s) • Promote the use of Tiger Cub, Cub Scout, and Webelos Scout Den advancement charts to record advancement in the Den and as an incentive for advancement • Collect Den advancement reports at Pack Leaders' meetings for use when ordering badges and insignia from the local Council Service Center • Promote Boys' Life magazine as an aid to advancement • Help build or obtain advancement equipment for use in making advancement ceremonies more effective • Promote the wearing and proper use of uniform and insignia

20. Outings Chair Responsibilities: • Help the Cubmaster plan and arrange for outdoor activities • Arrange for property, fire, and tour permits when required • Locate new picnic areas • Arrange for safe transportation when needed • Plan first aid for emergencies • Help Webelos Den Leaders plan Webelos overnight campouts • Arrange for Safe Swim Defense for all outings involving swimming • Help Pack & Dens qualify for the National Summertime Pack Award • Help inform Pack adults about opportunities for family camping • Ensure at least one adult has completed BALOO • Help promote day camp and resident camp opportunities • Ensure BSA health and safety requirements are followed • Know and carry out BSA outdoor program policy related to Cub Scouting • Ensure Leaders comply with BSA policies in the Guide to Safe Scouting

21. ScoutParents Unit Coordinator Responsibilities: • Encourage every adult to play a role in the Unit • Complete an Adult Leader Application • Choose a category and get involved • Commit to help with at least one assignment or project annually Outdoor RecreationTechnologyHealth/SafetySpecial Events - Campouts - Pack Newsletter - Field Trips/Tour Permits -Annual Banquet - Day Camp - Email lists - Physical forms for camp - Pinewood Derby - Sports Program - Pack Website - Youth Protection Training - Good Turn Event FundraisingMentoringMembershipPublic Relations - Popcorn Sale - Pack Trainer - Annual Renewal - Local media contact - Friends of Scouting - Roundtable Liaison - Fall Recruitment - Annual Calendar - Den Dues - Den Chief Coordinator - Retention/Transition - Guest Speakers • Orient parents on how the unit works and the benefits to their family • Keep parents updated on the unit’s program and their child’s involvement

22. Trained Direct Contact Roles • Cubmaster • Tiger Cub Den Leader • Cub Scout Den Leader • Webelos Den Leader • Pack Trainer

23. Cubmaster Responsibilities: • Organize and oversea the Pack Meeting and other activities • Provide fun, active and fast paced Pack Meetings • Ensure that awards are presented in a fun and festive way to all Scouts • Involve parents in all the meetings and activities • As a role model, demonstrate the positive traits of leadership • Deliver monthly Cubmaster minute to help boys understand the values associated with the monthly theme as well as Cub Scouting’s positive value emphasis

24. Tiger Cub Den Leader Responsibilities: • With the host Tiger Cub and adult partner, prepare and run each Den Meeting • Introduce each Tiger Cub and their families for their Bobcat badge and Tiger Cub badge • Organize Go-See-Its • Attend the Pack Meetings with the Tiger Cub Den • Help the Den prepare a contribution to the Pack Meeting • Provide immediate recognition to all Tiger Cubs • Help Tiger Cubs make the transition into a Wolf Cub Den

25. Cub Scout Den Leader Responsibilities: • Prepare all Scouts to earn their Bobcat badge, followed by their badge of rank • Sign books and record advancement each meeting • Provide immediate recognition for Scouts who complete achievements • Help the Den prepare a contribution to the Pack Meeting • Encourage Scouts to continue advancement opportunities at home • Provide opportunities for Character Connection discussions in the Den Meeting • Oversea and plan outings • Transition the Den into the next level

26. Webelos Den Leader Responsibilities: • Prepare and run the Den Meetings • Use the Webelos Leader Guide, as your primary source • Help the boys complete activity badges • Help the Den prepare a contribution to the Pack Meeting • Lead Scouts in completion of the requirements for the Webelos badge and compass points emblem • Provide Den camping opportunities for the Webelos Scouts • Connect fifth-grade or 10-year old Webelos Scouts with a Scoutmaster to provide joint Den-Troop camping opportunities • Help Scouts to complete the Arrow of Light Award • Explore Troops in your area for second-year Scouts to join • Transition the Scouts into the Boy Scout Troops of their choosing

27. Pack Trainer Responsibilities: • Conduct orientation of new families and Pack Leaders • Encourage Den and Pack Leaders to attend training • Help with Unit Leadership Enhancements during Pack Leaders’ Meetings • Encourage Pack Leaders to attend ongoing training, such as: + Youth Protection + BALOO + POW WOWs + Roundtable + OWL +Wood Badge • Remain current with training material and program updates • Keep track of Pack training records • Encourage Den Chiefs to attend Den Chief training

28. Recruiting Volunteers • Ask for what you need … • ScoutParents Unit Coordinator • Volunteer Roles • Adult Talent & Interest Survey • Recruiting methods • Bell Jar • Ticker Tape • DISC • Forming, Storming , Norming, Performing • New Delivery Method • Publish: Program Plan, Budget, Meeting Planners • Recognition: Trained badge, Knots, Quality Unit … • Online Training, Pack Trainer, Roundtable

29. Getting Folks Started … • Resources • Scouting.org • Scout Source / Cub Scouts • Online Training: Fast Start, This Is Scouting, Leader Specific • Advanced Training: BALOO, OWL, Wood Badge, etc… • Resources, Tools & Training • “No need to re-invent the wheel” • Roundtable • 1st Wednesday of every month • Cub Scout break out • Informed and Experienced Opinions • Fellowship • Unit Commissioner • Objective & Knowledgeable Sounding Board • Liason to District & Council resources • Pack Trainer • Scout Executive

30. Questions … • Thank you for investing your time at Leader U today • Thank you for all you do for Scouting • Feel free to contact me if I may be of further assistance David Levesque District Commissioner – Black Creek Cubmaster / Pack Trainer – Pack 100 Council Trainer (585) 764-6328 wdandjlevesque@aol.com