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Surviving the Administrative Maze

Outwitting the Work-Study Jungle. Surviving the Administrative Maze. Presenters. Moderator: Sheila Bauer, Coordinator, UMKC Panel: Kyla McCarty Financial Aid Director College of the Ozarks David King Asst. Director of Financial Aid Missouri State Jan Brandow

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Surviving the Administrative Maze

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  1. Outwitting the Work-Study Jungle Surviving the Administrative Maze

  2. Presenters Moderator: Sheila Bauer, Coordinator, UMKC Panel: Kyla McCarty Financial Aid Director College of the Ozarks David King Asst. Director of Financial Aid Missouri State Jan Brandow Director UMKC

  3. Topics to Discuss • FWS Benefits • Funding Availability • Administrative Cost Allowance • FISAP Completion • Awarding Decisions • JLD • Community Service • Job Placement/Process Issues • Working with Supervisors • Student Issues • Creating a FWS Handbook

  4. FWS Benefits • Higher matriculation rates • Graduates are better prepared • Reduces reliance on student loans • Connects student to campus and community • Important work force for the Institution

  5. How Much Funding is Available? • FWS Final Funding Allocation $500,000 Carry Forward 0 Carry Back (5,000) JLD (50,000) Adjusted Allocation $455,000

  6. Calculating the Administrative Cost Allowance • Can be up to 5% of gross FWS earnings • Reported on the FISAP Example: $550,000 Gross Earnings x 5% = $27,500 Adjusted Allocation $445,000 ACA 27,500 Allocation for Earnings $417,500

  7. FISAP • Carry Forward/Back • Transfers between campus-based funds • FWS required match Placement Category FWS % Employer % On-Campus 75 25 Off-Campus Community Service 75 25 Eligible Tutoring Programs 100 0 Eligible Non-Profit 90 10 Private For-Profit 50 50

  8. Making Award Decisions • Decisions vary by institutions • Influences which impact calculating how much to spend • Economy within the region • Offer/Accept/Enrollment ratio • Historical earning patterns over time • Deobligating funds if necessary

  9. JLD Requirements • What is Job Location & Development (JLD)? • Required Use of JLD funds • How to participate in JLD • FISAP requirements • Reporting jobs created and wages earned

  10. Community Service • Use of contracts • Reporting requirements • Reading & math tutors/family literacy • AmeriCorps • Site visits • Background checks • Requesting additional funding

  11. Job Placement Processes/Issues • Job placement philosophy • Uses of the web for job placement • Religious/political related positions • Job description • Completing required documents • Site visit/evaluation

  12. Working with Supervisors • Monitoring earnings • Underworking & overworking awards • Evaluation processes • Training programs • Employer/Employee Bill of Rights • Allocation of positions

  13. Student Issues • Student misconduct/poor performance • Having a safe work-place • FERPA – confidentiality statements • Harassment policies • Reapplying on-time • References (and related FERPA laws) • Payrates

  14. Creating a work-study handbook • Topics for supervisors • Topics for students • Legal issues

  15. Resources • National Student Employment Association www.nsea.info • Listserv, Discussion Board, Research Grants, Career Center, Journal of Student Employment, Student Employee of the Year, Start-up Grants • Midwest Association of Student Employment www.masea.info • Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, West Virginia, Wisconsin

  16. Surviving the FWS administrative maze is like living with blue skies and palm trees…

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