Instructor and Assistant Professor Reappointment Review Committee

1. Instructor and Assistant Professor Reappointment Review Committee

2. Frank Giardiello, M.D. Daniel Hanley, M.D. Eugenie Heitmiller, M.D. Jon Lorsch, Ph.D. Leslie Plotnick, M.D., chair Daniel Rabens, Ph.D. Joy Yang, Ph.D. Martha Zeiger, M.D. Professor,Medicine Professor, Neurology Assoc Prof, ACCM Assoc Prof,Biophys/Chem Professor, Pediatrics Professor, Biol Chem Assoc Prof, Cell Biol Assoc Prof, Surgery Members

3. Responsibilities • Evaluate if the individual’s rank is merited and in the best interests of the department and the school. • Provide faculty members with an objective and independent evaluation of the contributions and their long-term potential in the school. • Assess if faculty are receiving a substantive annual review by their departments and appropriate mentoring and opportunities for development.

4. Committee schedule • 1) 4 meetings per year: • 2 in the fall • 2 in the spring 2) Committee sends comments to vice dean and registrar’s office. • 3) Comments are submitted to the advisory board (ABMF). The ABMF reviews and submits to the Dean who notifies the faculty of the reappt.

5. What does the rrc review? • 1) Reappt Review Summary Sheet: • Faculty signature affirms discussion of recommendations/career plans of faculty with department director. • 2) CV (properly formatted CV for academic appointment) - see template for format in Silver Book or on the APPC website. • 3) Annual review summary • 4) Letter from department chair (and/or division director) documenting specific items:

6. Department Letter This must address: 1) Type of contract recommended and the reasons. 2) List of current teaching, clinical, research and administrative activities and the impact of these on dept and institution goals. 3) Academic plan and extent of academic work required for promotion (with appropriate mentoring). 4) Future plans for faculty member in the dept. 5) Support of the recommendation by dept and division directors. 6) A statement that the faculty member is aware of the career plan and recommendations and that these have been discussed with the faculty member.

7. 3 year review at instructor level • 1) 1-year terminal contract (for fourth year) • 2) 1-year reappointment with review at the end of that year • 3) In absence of promotion, the fifth year will normally be a terminal year. • 4) may suggest that faculty member be promoted to asst professor

8. 7 year review at asst prof level • 1) advise dept director to nominate individual for promotion and reappt at rank with 1 year contract during review for promotion • 2) reappt at rank for 2 years with re-review at 9 years • 3) 1 year terminal contract • Gold book pp 18-20

9. 9 year review at asst prof level • 1) reappt for 3-5 years (with review 1 yr before contract end) • 2) advise dept director to nominate for promotion with reappt at rank with 1-yr contract during review process • 3) 1-year terminal contract • Gold book pp 18-20

10. What if: no promotion after reappt at rank with 1-year contract • 1) 1 year terminal contract • 2) reappt for 3-5 years (with review 1 yr before contract end).

11. What happens next?Additional reviews • 1) reappt for 3-5 years (with review 1 yr before contract end) • 2) advise dept director to nominate for promotion with reappt at rank with 1-yr contract during review process • 3) 1-year terminal contract

12. What does this mean? • There is no up-or-out “clock.” • It is possible to remain at asst prof rank for one’s whole career if dept/division director and faculty member are both happy with the faculty member’s role in the dept (and the salary is covered).

13. What you can do • Know what you want: promotion? stay at rank indefinitely? • Discuss this with your division director and/or department chair. • Ask what you need to do to progress to promotion. Review this at each annual meeting. Make sure you stay on track. • Work on getting the resources you need to succeed. • Seek several mentors who can help you.

14. Specifics • Expanding body of scholarly achievements (e.g. program building, publications) • National reputation • External referees • Join relevant professional organizations and become active in them: interest groups, collaborative projects with colleagues at other institutions • Review Silver Book for pathway options