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Draft Maintenance Implementation Plan

Draft Maintenance Implementation Plan. Max Blacker Aberor Dachwan. Example immediate actions in support of agreed sub-national maintenance policy. DGH develops and promotes technical guidelines with government and industry.

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Draft Maintenance Implementation Plan

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  1. Draft Maintenance Implementation Plan Max Blacker AberorDachwan

  2. Example immediate actions in support of agreed sub-national maintenance policy DGH develops and promotes technical guidelines with government and industry. DGH or Agent provide technical review and evaluation of network management and investment plans. Regional governments support maintenance by: • Providing sufficient and multi-year funding • Using DGH technical guidelines to maintain roads • Planning maintenance on the basis of budget availability and development targets. • Enforce the production and use of comprehensive plans.

  3. Recommendations from Delivery Review Strengthen existing and develop additional routine maintenance processes and systems Strengthen existing periodic maintenance and rehabilitation mechanism Focus of accountability mechanism - Monitor outputs rather than inputs Capacity development in quality management

  4. IMPROVED SWAKELOLA • Amended version of existing Swakelola system • Additional equipment better suited to routine maintenance • Amendments relate to: • Managing labour • Equipment budgeting and workshop operation • Performance monitoring • Characteristics of Improved Swakelola • Casual labourers paid for the work they complete • Cost data for ownership and maintaining equipment • Productivity data for equipment and labour • Availability information for all equipment

  5. IMPROVED SWAKELOLA • AMENDED VERSION OF EXISTING SWAKELOLA SYSTEM • ADDITIONAL EQUIPMENT BETTER SUITED TO ROUTINE MAINTENANCE • AMENDMENTS RELATE TO: • MANAGING LABOUR • EQUIPMENT BUDGETING AND WORKSHOP MANAGEMENT • PERFORMANCE MONITORING

  6. ROUTINE & PERIODIC MAINTENANCE BY CONTRACT • FIXED TERM SCHEDULE OF RATES FORM OF CONTRACT • TERM TWO TO THREE YEARS • ESTIMATED ANNUAL QUANTITIES FOR ROUTINE AND PERIODIC MAINTENANCE IN TENDER DOCUMENTS • SUPERVISOR PREPARES WORK ORDERS: • EVERY 4 TO 8 WEEKS FOR ROUTINE MAINTENANCE • ANNUALLY FOR PERIODIC MAINTENANCE • CONTRACTOR PAID ON QUANTITY OF WORK COMPLETED IN EACH WORK ORDER

  7. ROUTINE & PERIODIC MAINTENANCE BY CONTRACT

  8. PERIODIC MAINTENANCE & SPOT IMPROVEMENTS OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCUMENTS CONTRACTOR PAID THROUGH A SCHEDULE OF RATES FOR THE WORKS COMPLETED SIMILAR TO EXISTING MAINTENANCE AND IMPROVEMENT CONTRACTS

  9. PERIODIC MAINTENANCE & SPOT IMPROVEMENTS OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCUMENTS CONTRACTOR PAID THROUGH A SCHEDULE OF RATES FOR THE WORKS COMPLETED SIMILAR TO EXISTING MAINTENANCE AND IMPROVEMENT CONTRACTS

  10. PLANNING MAINTENANCE TO ACHIEVE MINIMUM SERVICE LEVELS (MSL) SET SHORT TERM MSL FEASIBILITY OF DELIVERY MAINTENANCE QUANTITIES COST AND RESOURCING MONITOR PERFORMANCE USING MSLs

  11. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) Set short term MSL indicators Maintenance quantities to deliver MSLs • Condition survey to determine current sistuation • Prepare maintenance program using technical guidelines ( • Prepare multi-year maintenance quantities Estimate costs and resourcing • Based on long term MSL set by Presidential Decree • Short term indicators to be easily verified. • Different MSLs for different type of maintenance • Examples – No of potholes per kilometre

  12. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) Set short term MSL indicators Maintenance quantities to deliver MSLs • Condition survey to determine current sistuation • Prepare maintenance program using technical guidelines ( • Prepare multi-year maintenance quantities Estimate costs and resourcing • Condition survey focusing on existing MSL values • Routine maintenance quantities • Determine transition period to achieve target MSLs • Determine annual quantities of maintenance to achieve target MSLs over the transition period. (Remove backlog and annual deterioration) • Periodic Maintenance and Improvements • Calculate annual quantities from multi-year maintenance program

  13. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) Set short term MSL Maintenance quantities to deliver MSL Estimate costs and resourcing Review feasibility • Calculate annual costs for each maintenance type using Unit Price Analysis data and ongoing contract rates. • Calculate resource levels required to complete maintenance from Unit Price Analysis

  14. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL)

  15. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) Set short term MSL Maintenance quantities to deliver MSL Estimate costs and resourcing Review feasibility • Review cost feasibility of achieving MSLs by comparing estimated cost with approved funding. • Review resource feasibility of achieving MSLs by comparing resources required to available where maintenance to be performed by Swakelola.

  16. PERFORMANCE MONITORING DATA Swakelola Equipment availability Equipment maintenance cost – Compare with UPA Equipment productivity – Compare with UPA Annual road condition data Quality Output Auditor inspection results – Frequency? Contracts Quality Control test results Annual road condition data Quality Output Auditor inspection results – Frequency?

  17. PERFORMANCE MONITORING SYSTEMS Swakelola Quality Manager – JuruJalan Quality Appraiser – Pengamat Quality Auditor – Inputs - BPK - Outputs – WHO? – Community ? - Organisation ? Contracts Quality Manager – Contractor Staff Quality Inspector – Supervising Consultant Quality Auditor – Inputs -BPK - Outputs – WHO? – Community? - Organisation ?

  18. THANK YOU

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