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Welcome to our Info Session

Welcome to our Info Session. 招莊會. agenda. INTRODUCTION TO hkustsu. Introduction to HKUSTSU. Structure of the Students’ Union: 4 Main Bodies in Students’ Union -Executive Committee -Council -Editorial Board -Court . Objects of the Students’ Union:

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Welcome to our Info Session

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  1. Welcome to our Info Session 招莊會

  2. agenda

  3. INTRODUCTION TO hkustsu

  4. Introduction to HKUSTSU • Structure of the Students’ Union: • 4 Main Bodies in Students’ Union -Executive Committee -Council -Editorial Board -Court

  5. Objects of the Students’ Union: (a) To promote social, culture, sporting and academic activities amongst members;(b) To promote civic consciousness amongst members;(c) To promote the welfare of members;(d) To represent members in matters affecting their interest; and(e) To facilitate the development of the University. 

  6. INTRODUCTION TO EACH POSITION

  7. President • Duties and Responsibilities: (i) be the head of executive of the Union; (ii) be responsible for administration of the Union; and (iii) represent the Union externally;

  8. Vice president (Internal) • Duties and Responsibilities: • Shall assist the President in carrying out the his/her own duties and in addition, is responsible for all internal coordination of the Union

  9. Vice president (Internal)Always deal with…. Affiliated societies SAO School authority

  10. Vice president (Internal) Things to do Orientation Affairs Committee (OAC) Registration Days Orientation Camp Orientation Week Promotion Period Society Meeting Meeting with SAO Daily Affairs

  11. Vice president (Internal) Coresponding posts Councilor Member of Affiliated Societies Committee Member of Committee of Student Affairs (CSA)

  12. Vice president (Internal) Criteria Full of Responsibility Hand in homework on time Sociable Strong belief

  13. Vice President (External) • Duties and Responsibilities: (i) represent HKUSTSU in HKFS meetings and activities (ii) raise students’ awareness and interests in society and work towards its improvement(iii) participate in SU activities as stated in the Constitution

  14. Vice President (External) • Qualities:- Concern about social issues- Strong political sense- Efficient- Responsible

  15. Internal Secretary • Duties and Responsibilities: • Assist the Vice-President (Internal) in carrying out his/her duties and in addition, be responsible for maintaining all minutes and documents of the Union • Backup council secretary • Requirement: Good writing skillsHand in homework on time

  16. External Secretary • Duties and Responsibilities: (i) Assist the Vice President (External) in carrying out his/her duties (ii) Responsible for maintaining all external correspondence of the Union (iii) Assist in the Drafting or Translation of External Declarations

  17. Financial Secretary • Duties and Responsibilities: (i) Prepare Master Budget (ii) Attend Council Meeting (iii) Attend FC Meeting (iv) Sign cheque

  18. Are you suitable?

  19. General Secretary • Duties and Responsibilities: (i) shall be responsible for all matters concerning general affairs of the Union (ii) Take minutes in GM, help booking venue, etc… Who are eligible for the post? • People who are organized, circumspect…

  20. Current Affairs Secretary • Duties and Responsibilities: (i) Be responsible (jointly with the External Secretary) for all matters concerning current affairs of the Union; (ii) Establish positive image of HKUST students as well as HKUSTSU in social aspect. 1) Pay attention to Social issues 2) Participate in Social Affairs 3) Organize activities to arouse HKUST Students’ interest on current affairs 4) Attend HKFS meeting

  21. Information Technology Secretary • Duties and Responsibilities: (i) Assist IT stuffs (ii) Updating the Students’ Union Websitehttp://su.ust.hk (iii) Organize Notebook Ownership Program (iv) Maintain the IT Corner of HKUST Coop Shop (v) Organize IT related program for members

  22. Administrative Secretary • Duties and Responsibilities: (i) Responsible for all administrative matters of the Union(ii) Typically responsible for all email-related matters (enquiries, complaints, suggestions)(iii) Typically responsible for unexpected events because most other Ex-cos are responsible for a certain duty already

  23. Administrative Secretary • Who are suitable for this post? (i) Suitable for someone who has a good command of English, time management skills and leadership qualities. (ii) Should be briefly informed at all times about the works of the other Ex-cos(so that email enquiries can be processed promptly)

  24. Promotion Secretary • Duties and Responsibilities: • Create and produce promotional materials for different occasions • Posters • Easy Pulls • Banner • Leaflets • Videos • Tee Shirts

  25. Promotion SecretaryRequired skills • Image editing software(e.g. Photoshop, Illustrator) • Video editing software (e.g. iMovie)

  26. University Affairs Officer • Duties and Responsibilities: (i) Bridge between facilities department in school and HKUSTSU (ii) Attend meeting of school (iii) Collect opinion from students (iv) Giving idea how to make the environment in school better

  27. Academic Affairs Officer • Duties and Responsibilities: • Responsible for all matters concerning academic affairs of the Union - Chairmen of Academic Affairs Committee - Members of multiple committees that discuss academic affairs with school authority in representation of students member

  28. Academic Affairs Officer • Senate • Committee of Undergraduate Programs (CUP) • Committee of Undergraduate Studies (CUS) • Student Disciplinary Committee • Student Affairs Committee • Teaching and Learning Quality Committee • Undergraduate Core Education Committee • Business School and Management School Board meeting • Engineering School Board/Committee etc.

  29. Academic Affairs Officer • Qualities: • Responsible • Time management • Proper meeting manner • Critical Thinking • Communication Skills

  30. Public Relations Officer • Duties and Responsibilities: (i) Maintain the reputation of the Students Union (ii) Manage the flow of information from the Students’ Union

  31. Welfare Officer • Duties and Responsibilities: • Responsible for all matters concerning the welfare of members of the Union (i) Organize Mega Sales (ii) Design and Distribute Welfare Products (iii) Manage Co-op Shop (iv) Manage Print Shop

  32. Publication Officer • Duties and Responsibilities: • Responsible for all publication activities of the Union • To publish 1) X-Posts 2) X-Express 3) O-Book 4) Inauguration Booklet • To assist and make the schedule book

  33. Social Affairs Officer • Duties and Responsibilities: Responsible for all social activities of the Union • The Social Committee(i) Social Affairs Officer, who shall act as the Chairperson of the Social Committee. • The Social Committee shall assist the Social Affairs Officer on all social activities of the Union.

  34. Social Affairs Officer • Organize and hold the o-camp.

  35. Marketing Secretary • Duties and responsibilities: • The Marketing Secretary, who shall be responsible for all marketing activities of the Union. 1. Assist Welfare Officer 2. “Mark sponsor” - Inauguration - O camp - SU Talent Show

  36. What Have we done?

  37. What have we done?Internal Affairs • Chairpersons of Standing Committees • OAC (Orientation Affairs Committee) • Members of Council (President, IVP, EVP and Financial Secretary) • Finance Committee (Financial Secretary) • Society election campaign • Issue Declarations

  38. What have we done?External Affairs • Attend HKFS (學聯) General Meetings • JCSF(Joint Committee on Student Finance) • Anti-Outsourcing in UST • June Forth Demonstration • 1st July Demonstration • Anti National Education Curriculum Demonstration • 政總集會 • Celebrity Forum

  39. What have we done?University Affairs • South Gate • Shuttle Bus • Hair Salon • Hall issues • Transportation issues • Vending Machine • Catering

  40. What have we done?Public relations • Inauguration (7/5) • Campus tour for visiting students: (1) 6/6 Korea Advanced Institute of Science and Technology (KAIST) (2) 19/10 Chiang Mai University (3) 6/12 Hubei University • Info Day (13/10)

  41. What have we done?Welfare affairs HKJUWU (香港大專福利聯盟) • Formed by ten local Universities, including: • City University if Hong Kong 香港城市大學 • Hong Kong Baptist University 香港浸會大學 • Lingnan University 嶺南大學 • Hong Kong Institute of education 香港教育學院 • Hong Kong University of Science and Technology 香港科技大學 • The Open University of Hong Kong 香港公開大學 • Hong Kong Shue Yan University 香港樹仁大學 • The Chinese University of Hong Kong, New Asia College 香港中文大學新亞書院 • Chu Hai College of Higher Education 珠海學院 • The Hong Kong Polytechnic University 香港理工大學 • >57,500 members

  42. What you can get from being an ex-co?

  43. The Answer is :lots of INVAULABLE experience

  44. How to join us?

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