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Communication Device Allowance Tutorial

Communication Device Allowance Tutorial. CDA Setup. Establishing procedures for Communication Device Allowance (CDA) approvals is the responsibility of the department. The employee does not have to be employed by the department authorizing a CDA.

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Communication Device Allowance Tutorial

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  1. Communication Device Allowance Tutorial

  2. CDA Setup • Establishing procedures for Communication Device Allowance (CDA) approvals is the responsibility of the department. • The employee does not have to be employed by the department authorizing a CDA. • The only accounts that may be used to pay the CDA are those in the administrative view linked to the *DEFINE desk being used. The desk/view combination must have Super status for OVC.

  3. CDA Setup • To access the system, the user must be on a *DEFINE desk that has Super status for the OVC command. • *DEFINE desk authorizations are updated by the electronic office manager or delegate via the US1 command. • Individuals with View or Update authorization can view CDA records but not make updates.

  4. CDA Payout • The CDA is paid once per month in the first semi-monthly pay period (the first through the fifteenth). • A separate earnings statement is issued (as with overtime payments). • The object code for the monthly and one-time payments is 1144. The account being charged must be authorized for this object code.

  5. CDA Payout • The expenditure transaction on the statement of account will be a separate line item. • Fringe benefits (e.g., worker’s compensation insurance and unemployment compensation insurance) will be charged to the fringe subaccount associated with the CDA account.

  6. Creating a CDA Record https://utdirect.utexas.edu/payroll/cda/cda_monthly.WBX

  7. Creating a CDA Record

  8. Creating a CDA Record

  9. Creating an Allowance • Payment Authorization—establishes whether the employee is authorized to receive the payment based on the appointment account. • Payment Setup—establishes the period of time, amount, and what account to charge the payment to.

  10. Creating an Allowance

  11. Creating an Allowance

  12. Creating an Allowance

  13. Modifying an Allowance • On initial set-up, an allowance may have a retroactive start date. • After a payment has been processed for a month, it cannot be retroactively changed. • An allowance may be cancelled by selecting the Cancel in the End Date menu. • Allowance records cannot overlap months.

  14. Creating an Allowance

  15. Creating an Allowance

  16. Creating an Allowance

  17. Creating an Allowance

  18. Creating an Allowance

  19. Thank you for viewing this presentation. For more information, contact: Payroll Services 512-471-5271 pr.prpostman@austin.utexas.edu

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