Disaster Recovery Planning and Emergency Management By- Fort Mojave Tribe All Hazards Planning

1. Disaster Recovery Planning andEmergency ManagementBy- Fort Mojave TribeAll Hazards Planning

2. Disaster Recovery Planning is no longer a standalone telecom planning requirement, it must: INTERFACE WITH LOCAL EMERGENCY MANAGEMENT

3. Best Practice DRP Planning • The Fort Mojave Indian Tribe Dept of Emergency Response has developed the overall Tribal Emergency Management Program and Fort Mojave Telecom has their department Disaster Recovery Plan and both have merged into an “ALL Hazards Plan” approach to emergency management “Best Practices”

4. Telecom Disaster Recovery Plan REVIEW AND DOCUMENTATION SHEET This is a historical page that documents your Disaster Recovery Plan actions for review, changes, additions, deletions the affect your program.

5. Maintenance Update to appropriate FCC or other agency mandates and at least annually reviewed by Board and General Management and document in Board Meeting Minutes. The core base policy and procedures must be approved, implemented, and followed as operating business practice.

6. Appendix Appendixes are documents that house changeable data and information, i.e., names, titles, phone numbers, employee and vendor contact lists. Appendix may also contain optional standard practices or examples. Appendix information supports changeable data and does not need Board approval.

7. Purpose State the PURPOSE of your organizations DRP. The Fort Mojave Telecommunication Disaster Recovery Plan (DRP) PURPOSE is the business continuity plan or business process contingency plan and describes how FMTI contends with potential disasters that makes the continuation of normal telecommunication functions impossible. The disaster recovery planning involves an analysis of telecom business processes and continuity needs and include a significant focus on disaster prevention.

8. Emergency Management Tie-ins • Fort Mojave Telecommunications is subordinate to the Fort Mojave Tribal Emergency Preparedness andResponse Plan “All-Hazards” approach and is based on Homeland Security and FEMA directives for tribal governments

9. Emergency Management Tie-ins • Fort Mojave Emergency Operations Center (EOC). Fort Mojave Telecommunications fulfills the duties assigned for Essential Support Function (ESF) No. 2- Communications, Telecommunications and Information Technology which maintains communication corridors and capabilities of the tribe during an event. FMTI is responsible for all components of ESF- 2 COMMUNICATIONS

10. Emergency Management Tie-ins • Fort Mojave Continuity of Government (COG) and Continuity of Operations Plan (COOP) was developed and implemented under L-552 COOP planning for Tribal Governments. Fort Mojave Telecommunications participated in this plan with telecommunications role in support of the continuity of the Tribe’s central government operations and support of tribal departments in their operations during an event

11. Confidentiality Statement • Possession of a copy of your Disaster Recovery Plan creates certain obligations with respect to confidentiality information. Disaster Recovery Plans contains operation information that is held in strict confidence to prevent cyber security breaches, or attacks on your telecom systems. This Confidentiality Statement should be issued to all your employees as part of their work ethics

12. Plan Location • The Disaster Recovery Plan is maintained by (Identify operational title here) in a secured location only assessable to appropriate individuals. Accessibility is by request and approval only

13. Plan Distribution • We present Fort Mojave Tribe’s Essential Support Function (ESF) 2- Communications, Telecomm and Information Technology under Emergency Management in a tribal event

14. Applicability • Under the Fort Mojave Tribal Emergency Preparedness and Response Plan, FMTI is assigned the Essential Support Function (ESF) No. 2- Communications role during an emergency event. ESF 2- Communication the support role is to keep open all means of communications on a local, regional and area wide level

15. Emergency Operation Center Plan Activation • Fort Mojave Telecommunications follows the Fort Mojave Indian Tribal three-level activation process for the EOC emergency organization. This is done to provide a standardized method for activating the Tribal EOC and emergency organization, and to eliminate the need for always having a full activation. The levels provide for a minimum staffing level, a mid-size activation and a full activation. The three levels of EOC activation are described as follows:  

16. Level I. Level I is referred to as a “Low-level Activation”. The EOC is staffed with the daily operating staff members of the Tribe assigned DER staff, who carry out additional duties in the EOC and serve as Manager. Minimum ESFs are called in

17. Level II. Level II is referred to as a “Medium-level Activation”. Additional trained EOC responders are also called in to staff specific functions within the Management, Operations, Planning, Logistics and Finance/Administration and Intelligence Sections

18. Level III. Level III is often referred to as a “Full or High-level Activation”. This encompasses the staffing of Levels I and II along with additional trained EOC Responders to staff most, if not all ESF functions

19. Telecom Internal Events • Fort Mojave Telecommunications utilizes the same three levels for activating any internal FMTI events that are deemed and internal events

20. Notification / Activation Phase • To activate the plan and notify, customers, employees, and vendors of the recovery activities. (See Appendix F for Employee, Customer and vendor list)

21. Alternate Site Phase • As defined in the FMIT COG/COOP Plan, Fort Mojave Telecom has an alternate site location planned in the event the present Telecom office and central control location has been disrupted. Key central personnel shall secure the Alternate Site Kit which contains all continuing operational plans, logins, passwords to establish continued communications from the alternate site including backup equipment and software is confidential.

22. Restoration Phase • There are restoration plans for all communications systems processing capabilities to normal operations at the primary location or the new location, activities, procedures, and essential resources required to perform network recovery during prolonged periods of disruption to normal operations. Identify personnel responsibilities. Ensure coordination with external contacts, like vendors, suppliers, etc. who will participate in the recovery process

23. Deactivation Plan • The FMTI Communications Deactivation Plan is contained in the COG/COOP plan. Deactivation means deactivating the alternate site and all temporary operations, there is a return to normal operations.

24. Appendix B- Essential Support Function (ESF) 2- Communications • We provide the Fort Mojave Essential Support Functions #2 Communications. Telecommunications and Information Technology program and how Fort Mojave Telecom fits into that program OTHER TOPICS

25. Telecommunications Planning Issues • Stafford Act- Sec. 202 • Disaster Warnings (42 U.S.C. 5132) Passed in 2- 2013 • (d) Agreements with commercial communications systems for use of facilities - The President is authorized to enter into agreements with the officers or agents of any private or commercial communications systems who volunteer the use of their systems on a reimbursable or nonreimbursable basis for the purpose of providing warning to governmental authorities and the civilian population endangered by disasters.

26. FirstNet Public Safety Broadband Network • Originated under Dept. of Commerce and has moved to Homeland Security’s Office of Emergency Communications (OEC). The original intents states: • The Act provides $7 billion in funding towards deployment of this network, as well as $135 million for a new State and Local Implementation Grant Program administered by NTIA to support State, regional, tribal and local jurisdictions’ efforts to plan and work with FirstNet to ensure the network meets their wireless public safety communications needs.

27. Appendix C- Hazard Vulnerable Analysis (HVA) for Telecommunications • We provide a sample of Fort Mojave Telecom Hazard Vulnerable Assessment as required by emergency management.

28. Appendix G- Cloud Based-Disaster Recovery Program • Concurrent Process System. Before server virtualization, the standard approach to implementing disaster recovery was to build a second site that duplicated the primary data center’s hardware and software which doubles the costs, so only larger organizations opted for this route.

29. Cloud Based-Disaster Recovery Systems. Now, virtualization has made servers and apps independent of hardware so there is no need for the duplicate systems. You can even run apps from someone else’s servers, so the need to own any secondary hardware disappears. This is cloud disaster recovery, and it is ideal for small and medium-sized enterprises (SMEs). It comes in two key varieties –hybrid and pure.

30. QUESTIONS?

31. You are welcome to contact: Luke Johnson, Dept. of Emergency Response Director and Fort Mojave Telecom Board Chairman 500 Merriman Avenue Needles, CA 92363 760-326-9650 lukejohnson@fortmojave.com Ruben Hernandez 8490 South Hwy 95 Mohave Valley, AZ 86440 928-346-2500 rhernandez@ftmojave.com