Disc Management System

1. Disc Management System Prepared by Group 2: To Oi Chu, Tobee (036133633), tobeetoc@yahoo.com.hk Lai Fung Ying, Florence (036255009), bellecurtain@yahoo.com.hk Lee Pui Chee, Christine (036267727), christinelee01@netvigator.com Yip Lai Ming, Lily (036250235), lilyylm@yahoo.com.hk

2. Company Profile Electronic Software House (E-soft) is a software house established in 2003. We provides the tailor made application software for different business from manufacturing, wholesale, retail to customer services. We excel at the Graphical User Interface (GUI) application which provides powerful features, easy to operate, saves time and increases productivity.

3. Objectives The main purpose of Disc Management System (DMS) is to provide a comprehensive retail management application for a music and video retailing business which with easy to use front-end comprehensive functions and features for back-office, to help the business runs smoothly and increase the productivity.

4. Benefits

5. Advantages L

6. System Requirement • Intel Pentium II 450Mhz or above compatible computer256MB RAM or above60MB Hard Disk Space • 800x600 resolutionsMS Windows 98SE/Me/NT/2000/XP or 100% compatible Operating System • CD-ROM • One USB port

7. Installation & Operation Cost Description Amount in HK$54,820 (Hardware) Software50,000 Development30,000 Training, Consultation20,000 Total154,820

8. Comparison of costing

9. Advantages Easy to search the target disc and stocks. Challenges ahead and strong support from all customers. Enhance the productivity power. • Minimize the manpower on every section and thereby to save the labor cost. • Time and Cost efficiently • Build up an aggressive image for the company. • Minimize the manual mistake.

10. Comparison

11. Goals after implement To provide a searchable database for employees and customers. To provide an efficient way to handle the inventory and membership information. To minimize the handling time for each sales transaction. To provide a user friendly interface. To minimize the workload on preparing the daily and monthly sales reports. To avoid the manual calculating mistake on every sales transactions.

12. Why should Visual Studio Co. use E-Soft product instead of the packaged software?

13. Why should Visual Studio Co. use E-Soft product instead of the packaged software? The answer is the packaged system may not fully fit into your daily operations. However, E-soft will design and develop an integrated application according to your business features and daily operation needs.

14. Why should Visual Studio Co. use E-Soft product instead of the packaged software? Our services include system study, testing, documentation, on-site technical consultation, installation both of computer hardware and software, full support after completion of the system and staff training.

15. Procedures

16. Structure

17. Workflow

18. System Login Inventory Control Point of Sales Membership Management Security and Authority Control

19. Stock item can be add, amend and delete. A safe level of stock can be set on each product or in category and the re-order advice reminder will be prompted on every login once the safe level has reached. Quick stock search. Inventory Control Interface

20. Point of Sales Interface • Cashier and administration officer access only. • Cashier can create / amend sales transaction; amend the transaction content and print / reprint sales memo. • Sales memo can be retrieved and then voided by the authorized person. • Inventory will be update automatically on every transaction completed and saved without manual interference.

21. Shop assistant and administration officer access only. Member information can be add, update and delete. Member purchasing report can be generated. Membership Management Interface

22. Each user must use their dedicated username and password to login the system. Each username was defined as different user group which restricted the accessibility of different interface. User who had passed the authentication will access the function interface directly. Administrator can access all interfaces and functions, also, the setup of access right and user group will be performed by the administrator. Security and Authority Control Interface

23. Internal Staff - GUI

24. Member

25. Customer Member Member Login Quick Disc Search Engine General Customer Quick Disc Search Engine

26. User Profiles There will be four levels of users for the main DMS system and one level for customer sub-system: For DMS main system: Full Control (Administrator) Read/Write/Modify All (Administration Officer) Read/Write/Modify Point of Sales, Membership (Cashier) Read/Write/Modify Membership (Shop Assistant) For Customer sub-system: Read/Write/Modify Membership (Customer)

27. Data Description

28. Marketing and Promotion Campaigns Flexible promotion price and discount settings cater for frequent marketing campaigns. The promotion price can be set by theme category, or any combination of product attributes, like artist / director, released date, label…etc.

29. MembershipManagement Supports with membership discounts and bonus points handling. Promotion setup allows retailers to set up discounts and bonus for particular member type in a given period of time. It also supports the mailing label printing and email broadcasting to your customers.

30. Customer Enquiry Solution Customer Enquiry Subsystem is designed for customers to inquire about the products availability, price, etc. by their own via the simple and user friendly interface.

31. Sales Analysis and Turnover Reports User can modify the data field for each report by own self. All reports can be exported to the format of Excel or print directly by one-click the print button.

32. Cost and Profitbefore & after

33. Group 2 Lee Pui Chee, Christine (036267727) To Oi Chu, Tobee (036133633) Group Leader Lai Fung Ying, Florence (036255009) Yip Lai Ming, Lily (036250235)

34. Thank you!