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2009 Proposed Program-Budget

2009 Proposed Program-Budget. SECRETARIAT FOR ADMINISTRATION AND FINANCE March 2008 (Portions updated July 22, 2008). What is covered in this presentation?. Context 2009 Proposed Program-Budget Summary of Decisions To-date and Next Steps

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2009 Proposed Program-Budget

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  1. 2009 Proposed Program-Budget SECRETARIAT FOR ADMINISTRATION AND FINANCE March 2008 (Portions updated July 22, 2008)

  2. What is covered in this presentation? • Context • 2009 Proposed Program-Budget • Summary of Decisions To-date and Next Steps • Subsequent Challenge: Finding Long-Term Solutions March 26, 2008 2009 Proposed Program-Budget

  3. I Context March 26, 2008 2009 Proposed Program-Budget

  4. ContextAnnual OAS Management Cycle:Annual Audit, RF Program-Budget and Quarterly Reports aligned to CAAP’s Agenda Dec 31 Jan 1 Preliminary Audit of Accounts (SEP to OCT) Audit of Accounts (JAN to APR) Phase 2 SAF inputs budget Information Phase 1 Program-Budget formulation and planning Phase 3 Budget analysis, preparation and presentation 90 days prior to GA Year-round financial planning and performance assessment 3rd Quarterly Report Sep 30 Mar 31 1st Quarterly Report Phase 4 Discussion and review by CAAP and recommendation to the Preparatory Committee 15 days prior to GA Phase 6 Publication and distribution of the Budget by no later than 60 days after approval Report from the Board of External Auditors (end of APR) Publication of RF Program-Budget Phase 5 (Jun 1st – Jun 6th) Approval of Program-Budget by the GA Publication of Annual Audit of Accounts Legend Annual Audit RF Program-Budget Quarterly Reports Jun 30 2nd Quarterly Report

  5. Context2007 Modified Appropriation and Execution: • The General Secretariat was authorized, pursuant to Res. AG/RES. 2257, to execute $81.5 million in 2007. • This level was subsequently raised through a special appropriation of $2.9 million for a budgetary authorization (“ceiling”) of $84.4 million (column A). • Column B shows transfers during execution. • Of the total in Column D, $5.2 million corresponds to a special authorization to defer the execution of Fellowships, and $0.5 million in unobligated appropriations, which are no longer available for execution (became part of the Reserve Subfund as of 12/31/07). March 26, 2008 2009 Proposed Program-Budget 5

  6. Context2008 Approved Budget and Execution: • The General Secretariat was authorized, pursuant to Res. AG/RES. 2353, to execute $87.5 million in 2008. • Column (C) provides an up-date on execution at mid-point in the 2008 fiscal year. The GS/OAS estimates 100% execution at 12/31/08 page modified 7/22/08 March 26, 2008 2009 Proposed Program-Budget 6

  7. II 2009 Proposed Program-Budget March 26, 2008 2009 Proposed Program-Budget 7

  8. 2009 Proposed Program-Budget2009 Indicative Figures March 26, 2008 2009 Proposed Program-Budget 8

  9. 2009 Proposed Program-BudgetAssumptions • Adherence to the SG’s commitment, stated on June 5, 2006 in Santo Domingo, to present throughout his administration a proposal that maintains the real value of the budget. • The 2009 Budget ceiling is being proposed at $90.1 million, only 3% over the 2008 Approved Budget ceiling. • Object 1 (personnel) has been set to $58.0 million, equivalent to 64.38%, pursuant to AG/RES. 2353 (XXXVII – O/07) • Compared to the 2008 Approved Budget, this represents an increase of $2.2 million resulting from statutory increases (post adjustment, health insurance). • Objects 2-9 (non-personnel) have been adjusted to $32.1 million. • Compared to the 2008 Approved Budget, this represents an increase of $436.0 thousand to accommodate inflationary increases (electricity, fuel, travel). March 26, 2008 2009 Proposed Program-Budget 9

  10. 2009 Proposed Program-BudgetAssumptions (cont.) • Statutory increases to personnel costs are based on the following: • A 4% increase for professional staff and 3% for General Services staff in 2009. These estimates are based on the trend of the increases granted by the UN in recent years. • Increases to objects 2-9 costs have been capped in the 2009 proposed program-budget at 1.3%. March 26, 2008 2009 Proposed Program-Budget 10

  11. 2009 Proposed Program-BudgetExpenditure budget Comparative summary of appropriations (by Fund) (in millions) 2009 Distribution of funds administered by the OAS (by Fund) (in millions) March 26, 2008 2009 Proposed Program-Budget 11

  12. 2009 Proposed Program-BudgetExpenditure budget (cont.) Comparative summary of appropriations (by Chapter) – Regular Fund (in thousands) March 26, 2008 2009 Proposed Program-Budget 12

  13. 2009 Proposed Program-BudgetExpenditure budget (cont.) 2009 Proposed Program-Budget (by Chapter) – Regular Fund (in millions) March 26, 2008 2009 Proposed Program-Budget 13

  14. 2009 Proposed Program-BudgetExpenditure budget (cont.) 2009 Proposed Program-Budget – Expenditure budget of the Regular Fund by object of expenditure and Chapter (in thousands) March 26, 2008 2009 Proposed Program-Budget 14

  15. 2009 Proposed Program-BudgetExpenditure budget (cont.) Budgetary Evolution of Approved Posts from 1999 to 2009 (in millions and number of positions, respectively) March 26, 2008 2009 Proposed Program-Budget 15

  16. 2009 Proposed Program-BudgetAreas 2009– Composition March 26, 2008 2009 Proposed Program-Budget 16

  17. 2009 Proposed Program-BudgetAreas 2009 – Composition (cont.) March 26, 2008 2009 Proposed Program-Budget 17

  18. 2009 Proposed Program-BudgetAreas 2009 – Composition (cont.) March 26, 2008 2009 Proposed Program-Budget 18

  19. 2009 Proposed Program-BudgetAreas 2009 – Composition (cont.) Comparative summary of appropriations (by Fund and Area) March 26, 2008 2009 Proposed Program-Budget 19

  20. 2009 Proposed Program-BudgetAreas 2008 versus 2009 – All Funds 2008 2009 March 26, 2008 2009 Proposed Program-Budget 20

  21. 2009 Proposed Program-BudgetFinancing March 26, 2008 2009 Proposed Program-Budget 21

  22. 2009 Proposed Program-BudgetReserve Subfund updated 7/22/08 March 26, 2008 2009 Proposed Program-Budget 22

  23. III Summary of Decisions To-date and Next Steps March 26, 2008 2009 Proposed Program-Budget 23

  24. Summary of Decisions To-date and Next Steps ACTIONS TAKEN MARCH – JUNE 2008: • CAAP reviewed the 2009 Program-Budget Proposal and drafted the 2009 Budget Resolution. No changes were made to the proposed itemized budget figures. • Medellín GA approved the “Guidelines for the 2009 Program-Budget” AG/RES. 2437 (XXXVIII-O/08). JULY- SEPTEMBER 2008 • CAAP recommends budget expenditure ceiling and financing sources. • CAAP presents report to the Permanent Council/ PrepCom by Sep. 12. • PrepCom convenes the XXXVI Special Session of the General Assembly by 9/30/08. • By September 30, Special GA approves 2009 budget and its financing July 22, 2008 2009 Proposed Program-Budget 24

  25. IV. Subsequent Challenge: Finding Long-Term Solutions • Pursuant to resolution AG/RES. 2437 (XXXVIII-O/08), the Permanent Council is required to convene, in a special session by December 15, “to consider the recommendations of the Board of External Auditors … in regards to the need for a periodic adjustment of quota income to the Organization’s expenditure level”, as well as to “convoke prior to 31 January 2009, a Special Session of the General Assembly to adopt, as appropriate, those decisions that may be required.” In this context: • The SG is committed to maintain budget growth target of 3% annually. • Inflationary pressures and a weak US $ are likely to test the limits of targeted growth rate: • US inflation at 5% for the 12-month period ending June 2008. • US dollar posting losses against major currencies. • Improved quota collections have eliminated the receivables of prior periods which have contributed to finance the budgets up to 2009. The gap starting in 2010 needs to be closed by a one-time quota increase, a one time program reduction or a combination of both. July 22, 2008 2009 Proposed Program-Budget 25

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