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Keys to Writing a Noncomissioned Officer Evaluation Report

Keys to Writing a Noncomissioned Officer Evaluation Report. Which Way Do I Go?. Where Do I Start?. HELP. Tools of the Trade. Table of Content Chapter 1: Counseling Chapter 2: Designating the Rating Chain Chapter 3: Role of the Rating Chain

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Keys to Writing a Noncomissioned Officer Evaluation Report

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  1. Keys to Writing a Noncomissioned Officer Evaluation Report

  2. Which Way Do I Go? Where Do I Start? HELP

  3. Tools of the Trade Table of Content Chapter 1: Counseling Chapter 2: Designating the Rating Chain Chapter 3: Role of the Rating Chain Chapter 4: Administrative Information Chapter 5: Restrictions Chapter 6: Preparation and Submission Procedures AR 623-3 DA Pamphlet 623-3 DA Form 2166-8 DAForm2166-8-1

  4. Counseling YOU’RE A MUTANT! @#$%^!

  5. Counseling *Review Duty Description *Performance Objectives Review Accomplishments Performance Assessment Identify Areas of Special Emphasis/Set Goals Solicit NCO Feedback Provide NCO copy of Counseling *Must be accomplished at a minimum

  6. Counseling IMPORTANT NOTES: When counseling dates are omitted, the Senior Rater must provide an explanation in Part Ve Lack of counseling dates cannot be the sole basis for an appeal

  7. Designating The Rating Chain

  8. Designating The Rater Rater Requirements Rater Eligibility

  9. Designating the Senior Rater Senior Rater Requirements Senior Rater Eligibility

  10. Designating the Reviewer Reviewer Requirements Reviewer Eligibility

  11. Role of the Rating Chain

  12. Role of the Rater Counsel the rated Soldier on duty performance and professional development throughout the rating period Prepare a separate DA Form 2166-8-1 for each rated NCO Assess the performance of the rated NCO Prepare a fair, correct report evaluating the NCOs duty performance, values/NCO responsibilities, and potential

  13. Role of the Senior Rater Monitor support forms Assess the ability of the rated Soldier Evaluate potential but may address performance Obtain the rated NCOs signature When the SR does not meet minimum time requirements for evaluation purposes, the statement: “Senior rater does not meet minimum qualifications” must be entered in Part Ve and Parts VC and Vd will be left blank

  14. Role of the Reviewer Reviewer is responsible for providing rating safeguard and over-watch Comments only when in disagreement Ensure that the proper rater and senior rater complete the report Examine the evaluation Indicates concurrence/nonconcurrence

  15. Administrative Information

  16. Reason for Submission Annual* Extended Annual Change of Rater* Relief for Cause Depart TDY/TCS/SD 60 Day Option Senior Rater Option Complete the Record* * Indicates the most common reports

  17. Authentication The following rules apply: (1) The reviewer’s signature and date cannot be before the raters or SR (2) The SR signature and date cannot be before the raters (3) The rated Soldier may not sign or date the report before the rater, SR or reviewer The NCOER may be signed and dated by each individual 14 days prior to the “thru” date of the report

  18. Authentication If the rated Soldier is unavailable, unable, of fails to sign the DA Form 2166-8 for any reason, the senior rater will either resolve the problem or explain why in Part Ve and the rated Soldiers signature is left blank. THE REPORT WILL NOT BE DELAYED BECAUSE IT LACKS THE RATED SOLDIERS SIGNATURE

  19. Bullet Comments Bullet comments are mandatory regardless of ratings given Be short, concise, to the point No longer than two lines Start with action verbs or possessive nouns; personal pronouns may be used Use past tense when addressing performance/contributions Double spaced Preceded by a small “o” Comment may only be used once

  20. Bullet Comments Quantitative and substantiated bullet comments are used to explain any area where rated NCO is particularly strong or needs improvement

  21. APFT Pass/Fail/Profile and date (YYYYMMDD) Profile -Describe the rated NCOs ability to perform assigned duties Mandatory comments

  22. Height and Weight . Mandatory statements: -Explain the absence of height and weight data -Explain any “No” entry indicating noncompliance -Pregnant NCOs

  23. Restrictions Brief, unqualified phrases Too brief comments Any technique used to make specific words, phrases stand out Underlining, excessive use of capitalization Italics and similar techniques Unnecessary quotation marks Bold/underlined text

  24. Restrictions Unproven derogatory information Prohibited comments Comments about marital status and spouse

  25. Preparation and Submission Signatures Forwarded to AHRC ( not authorized to submit prior to the “thru” date of the report) Reports must reach AHRC 90 days after the ending date of the report SR are responsible for ensuring reports are submitted in a timely manner

  26. QUESTIONS???

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